Create Your Digital Invoice Template for NPOs Effortlessly

Digital invoice template for NPOs

welcome to the product tour for sage intact for non-profit organizations I'm Bob shago I work with sage intact product marketing and I'll be your host today as we look inside Sage intact to see just what makes it such an ideal Financial solution for non-profit organizations I'll start today with a brief overview of where Sage intact sits in the accounting software industry things like who uses Sage intact who partners with sage intact and what the industry has to say about us I'll point out some of the key challenges we're solving for non-profit Finance teams so you can see how they align with your needs then before jumping into the demo I'll point out some of the main value points that we deliver this is going to help you identify how the things I'll show you in the demo bring value to your organization in the demo portion which is most of today's presentation I'll walk through how Sage intact provides non-profit organizations with real-time visibility how we increase productivity and reduce cost through configurable workflows and Automation and how Sage intact provides the flexibility to adapt to the specific needs of your organization your processes and your mission so let's get started so why choose Sage intact well we're the right partner to help in your mission success where the Undisputed leader in Innovation recognized as a Visionary by industry analysts like Gartner where the Undisputed leader in customer satisfaction as evidenced by our number one rating on G2 Sage intact is built by Finance experts for finance professionals many of our employees are CPAs we are the first and only preferred provider of the aicpa we're the only vendor to have earned this endorsement and we are the preferred choice of ifac intact gives organizations time and helps increase money and effort toward their missions by automating not just core accounting like accounts payable and accounts receivable and cash management it also provides automation across complex order and purchasing workflows it increases real-time visibility with built-in dashboards and Reporting tools that help organizations make better decisions Advanced functionality automates processes from multi-entity consolidations to spend management to budgeting and planning even to payroll specific to non-profits we offer Grant tracking and billing non-profit Revenue recognition and more our open apis mean that you can integrate with other systems to allow data to flow seamlessly and error-free in and out of your financial system Sage intact supports all types of non-profit organizations you can see some of the many non-profits that rely on Sage intact to automate their processes and eliminate their business challenges we've heard stories from scores of clients who now rely on Sage intact to make their organization more efficient and help them grow and Achieve Mission success we are their partner of choice because we focus on their long-term success which is why we continue to be number one in customer satisfaction everyone in our company is focused on customer satisfaction and you'll see a cultural difference between Sage intact and other vendors you may be considering Sage intact is an open best-in-class system designed to easily integrate with other best-in-class Solutions this means that you get to choose the solutions that best fit your organization's needs and connect them to your financial system of record to produce a real-time reporting in metrics in every area of our Focus we are surrounded by the availability of pre-integrated Partners we have over 120 partners and the vast majority of our customers have integrated multiple systems together with their Sage intact financials Sage intact is the financial management system of choice for both accounting and finance experts worldwide the aicpa completed a thorough due diligence of all major providers of mid-market solutions and concluded with the exclusive endorsement of sage intact as their preferred provider of financial applications Additionally ifac the global Association for the accounting profession worldwide selected Sage intact to run their own internal operations so the accounting experts in the U.S and the world both selected Sage intact Sage intact is made up of passionate and extremely talented employees we've also received virtually every industry award and are a growth leader in the worldwide portfolio of sage Financial products in a nutshell we're on the Move we've had over 20 years of delivering great results for customers through the most innovation in the industry with the highest service performance and we're not stopping we'd love to provide you with business benefits and add you to the sage intact family let's take a brief look into why so many non-profits want to use partner with and endorse Sachin tact by looking at just what kinds of problems sagin Cactus solving for non-profit organizations here are some of the ways customers tell us they're solving challenges and adding value to their organization with sage intact compliance automated reports reduce staff's time in producing compliance reports such as the IRS 990 FAS 116 and 117 and the afsb 958 year-end audits are smooth as everything is gathered into one place with drill down access to details easy auditor access allows Auditors to see everything they need to do their job without full accounting permissions stewardship using our resources efficiently lets us focus more on our mission providing financial data creates a higher level of stewardship to members and donors which will in turn result in higher donations and grants real-time access board members staff and volunteers are spread out in many locations and they want real-time access to their financials with sage intact if you have web access you're going to be able to access your financial data anytime anywhere visibility board members and Executives gain greater transparency into how the organization is performing real-time data is presented in a simple to understand format Finance teams spend less time explaining performance and more time looking forward on How to Build a Better organization our non-profit customers tell us that organizations are forever changed with sage intact why do they love us two reasons first we make their organizations more efficient by automating processes improving oversight and controls and increasing accuracy and compliance we simply make their organizations run better this is the everyday every week every month stuff with sage intact Finance professionals keep their non-profits running more efficiently while letting each part of the organization use the best tools for their part of the job but that's not enough second we also Empower them to drive performance and growth as Financial managers you're asked to do more than execute on process you're expected to provide information valuable information to run your organization better lots of solutions can give you a snapshot dashboard of metrics only Sage intact lets you dig deeper to understand the true dynamics of your organization only Sage intact provides visibility into both your financial and your operational data letting you make better long-term strategic decisions and we're flexible growing non-profits such as yours are dynamic as your needs change so does sage intact we help you manage your organization for the long term efficiency plus growth with sage intact you get both now that we've looked at what makes Sage intact tick and the value we add to non-profit organizations let's dive into the system to show you how we do it we're going to look at four main areas House age intact delivers real-time visibility how workflows and automation make your Finance team more productive how you gain the flexibility to match the structure processes and mission of your organization and how you can keep everyone in your organization on the same page by collaborating right inside your financial system one of the biggest values organizations see with sage intact is increased visibility visibility comes from more thorough auditable compliance reporting or from greater insight into the activity associated with funds and grants this newfound visibility is especially helpful for multi-entity non-profits who are now able to see across all their entities in minutes only Sage intact lets you take one step further to study probe and gain deeper understanding of your organization across many dimensions our multi-dimensional data Rich analytics let you drill down to have greater visibility for example let's say you want to know more about the Dynamics of each fund the top line numbers are okay but there's more to the story with sage intact you can see budget expense Cash Flow by location and by fund we let you slice and dice the data to find underlying Trends in your organization and the true drivers you can use to fuel growth I know this looks like a long list but I can't help touching on each of these areas that add to the robust visibility you can enjoy with sage intact in this chapter we'll look at dashboards performance cards both financial and statistical or operational calculations that combine financial and statistical information graphical charts and tabular reports our interactive visual Explorer which provides Advanced Data visualization activity by funds or grants compliance reporting with and without restrictions drill down capabilities both role-based and function-based dashboards and filtering by Dimensions like location or date fund or Grant this is my dashboard a great place to start your day inside Sage intact I'm going to walk through some of the aspects of the dashboard you're looking at then we'll move to other dashboards we'll look at the menu of dashboards and wrap up with how this relates to reporting one thing I want to point out right off is that this dashboard is not a snapshot from previously exported data unlike other dashboards or visualization tools where they're exporting data to build out a dashboard and you're looking at metrics from yesterday or last week this dashboard shows live up to the minute data if we were to have changes such as added expenses they would be reflected here in the metrics we're looking at these items across the top are performance cards they're kind of a scorecard let you see right up front what's going on with your organization for instance this one looks at a group of accounts around expenses it takes a summary total of all those accounts for a specified period it also shows a comparison in this case we're comparing to the prior year we could be comparing to a prior month or prior quarter it all depends on how you set it up and what you want it to do you control the account groups that feed these metrics and the display preferences such as period or whether to compare to a previous period or to a budget this performance card is pointing out what we call a statistical account or operational information we're looking at captured information about meals served we capture information into statistical accounts through statistical journal entries as we keep track of different programs and different things going on we can capture these metrics and display them right here on a dashboard now we have a real view of what's going on in the organization Beyond just the dollars and cents volunteer hours is another statistical account hours are being entered and displayed here this performance card displays a calculated metric expense per meal we've taken statistical information meals and expenses associated with providing those meals to get to a trackable metric of a per meal expense of course this is just a sample company but you get the idea this is a comparison versus prior year but you could look at outcomes from a lot of different periods like prior month or quarter or even a budget below the performance cards I've got a variety of components creating visibility into the organization I can deliver tabular reports that put the numbers right in front of me while also providing visualizations to help interpret results notice that I broke out Revenue by programs this is an example of dimensional reporting in this organization programs are set in the department dimension every transaction could be tagged with its program or Department then Broken Out In reports you can see here the last column in a calculation showing the revenue as a variance percentage to quickly see trends data-driven color overlays help quickly visualize how things are going if I want to Deep dive into the data for this report I click the magnifying class to display it in its own window in this expanded view I can expand sections to see more details I can also click on any blue values to drill down to the transactions behind the data going back to the main dashboard I have charts that provide a quick way to visualize data if I want to look at the data Behind These charts as I roll over the chart area I see a show data button clicking shows me the data behind the chart rolling over it again I get the button to return to the chart I can see even more detail by clicking the chart to show the breakout of the data behind the chart in its own window I can look at and edit the definition of the chart right from here I can also make changes to the component such as changing the type of chart or how the chart is displayed I can choose everything from columns to Donut charts depending on the type of data I'm working with I also have a component from our Analytics tool interactive visual Explorer with predictive capabilities with access to live data and a wide variety of visualization formats it helps people tell their data stories in ways that are easy to understand with visual Explorer you can analyze a trend or spot an opportunity while you still have time to do something about it and here we have aggregate revenue and expenditures by site in this organization I have these different sites and I'm able to see revenue and expenditures across these sites just like I did for department and programs above the difference here is that site is a custom or user-defined dimension in addition to the standard dimensions Sage intact lets you add as many custom Dimensions as you need I'll talk more about that and how that helps non-profits as we look at dimensional reporting we can also move to another dashboard to look at Grant comparisons where Grant is a dimension I have the statement of Revenue expenditures where I compare different grants as I look at what's going on with the different grants I'll go ahead and expand this because I notice that it flows quite a bit to the right now I can see the whole thing you can see I'm breaking out my Revenue grants and entities going back to the dashboard I also have comparison reports for projects and funds I could just as easily analyze by programs and locations whatever I Define within the organization that I want to see things Broken Out by another great thing we can do in dashboards is to create compliance reporting let me jump over to another dashboard on the way let me show you the dashboards menu this menu shows all the different dashboards by my different Focus areas this sample organization has a variety of different non-profit examples within it these outcomes are based on different Focus areas you can build different dashboards for different outcome areas you have an unlimited number of dashboards available and you can limit the access to those ing to the roles or even the individuals within those roles here I have one set up as a compliance audit dashboard I want to point this out quickly I could give Auditors permission to access just this dashboard the Auditors can see the dashboard but not have access to the whole company they can look at this and drill down to just the things they need to see also in this dashboard you notice I've got my statement of activities we've also been able to handle new regulations for non-profits reporting ing to restricted funds and unrestricted funds dual report shows the differences in how we're reporting it across the new reporting requirements I also have financial position reports here so they can look at how everything is assigned if I see any anomalies here I can drill down into those and see what's happening in the different accounts we can create permissions around any dashboard I simply bring up the dashboard properties and from here create both filters and permissions from filters I choose as of date or department or Grant any of these dimensions I can also set permissions in this case we have an owner these permissions basically say that we've denied everyone and given access to these individuals these individuals are allowed to see and work with this dashboard one of these could be our auditor and this way we can give insight into the system by giving the auditor permission to that dashboard we can grant them permissions to see things around the general ledger but not the ability to do any accounting I'm going to go over to another dashboard on outcomes as we look at our sample non-profit outcomes I can set filters at the top of my dashboard in my dashboard configuration I can add up to three dimension filter drop downs to the dashboard in addition to the date filter this allows me to quickly filter the dashboard and look at just one dimension of my organization to compare and contrast changing the date to the last day of the previous year I can apply this filter and see how my organization looks from that year I'm seeing a few different flags on my performance cards I could go into any of these filter drop down menus and filter by any or all of them you can also create dashboards that work as part of a process I go to my dashboard menu to the analysis group and look at my budget position in this case I'm not bringing in performance card metrics or reports with just actuals but I'm looking at budgets I'm still breaking out by Dimensions with my actual versus budget under my different program areas I also see conditional highlights going on I can see areas that might be having trouble or that I might want to dive into and see what's going on for quick visualization I have a chart of expenditure budgets to actuals Broken Out by month across the past year I can also look at expenditures budget to actual in a different format here here the line graph gives more of a trend effect as the budget actual drift apart from each other different options allow me to build and change depending on the data I'm looking at using my dimensional filters at the top I can go ahead and say I want to look at this ing to the Outreach campaign Grant I can just select that particular Grant and filter my expenditure budget actual charts I've limited these charts in the entire dashboard to just that Grant I've only just touched the surface of what you can do with dashboards one thing here that I haven't touched on is how quickly you can work with reports from the dashboard I can go in and edit a report on the Fly clicking the edit report icon the pencil takes me to the financial report writer from my financial report writer I can make edits to what's showing up whether things are expanded or collapsed how much detail I want to show and so on I can even add more columns when I save these they show up live back on the dashboard I can also come here and decide I really like the way this report is running and working but I want another report that's slightly different I can duplicate the report and start working on the duplicate version of this report give it a new name and then pull it into the dashboard or just run the report from the report Center any of my reports can be pulled into a dashboard or run from the report Center let me quickly jump over to the report Center to show you that area this is where Sage intact keeps all reports I've got this set to all reports for all applications right now I can change this to narrow the list of reports notice the little star next to some reports this means these are my favorites after I save a report I can also memorize the report to run and be delivered with certain parameters preset I can also set a schedule for the report to run and be sent by email to different stakeholders and managers I can do this with any of my reports and keep all my stakeholders a price of how things are going within the organization we looked at performance metrics that combine financial and operational information charts and reports showing activity by Dimensions compliance reporting with the ability to drill down to the details we saw dashboards for daily use in different roles and how we can slice and dice by Dimensions like fund and Grant Time Savings has been the promise of software since the first program was loaded on the first computer Sage intact hasn't forgotten that promise our user experience designers work with actual software users to meticulously detail their real world workflows we then streamline those processes by eliminating redundant steps in workflows and automating mundane tasks we've made big gains for Finance in procure to pay processes as well as tracking funds and grants at some point you need to answer the question of return on investment non-profits running on Sage intact calculate Roi across automated processes the ability to lead and manage change as well as Current financial resources and their ability to produce and deliver timely reports to Auditors and stakeholders they've come up with some figures that we've been able to average across our customer base our typical customer can see more than a hundred and fifty thousand dollars in value annually this more than offsets the cost of the solution we generally see an implementation and subscription payback in less than six months and on average our customers are seeing a 250 return on investment your results will be more or less depending on the size of your organization and the depth to which you use the system within your organization as we dive into areas of workflow automation we'll look at procure to pay including header automation that saves you clicks easy document attachment keeping you audit ready and additional fields that can be expanded or hidden as needed we'll look at how quick access to transaction history helps you manage payment workflows and interact with vendors I'll show you how tracking funds and grants starts at the transaction level we'll also look at how you can take control of approvals simplifying your payment process and finally we'll look at how we take the busy work out of processing payments purchasing is where we handle expenditures that then flow into accounts payable on the main purchasing overview we can see that purchasing has some data elements such as vendors if you have products and product lines that you purchase you deal with those here the main thing we're dealing with here is our purchase and acquisition workflow notice that arrows guide us through the workflow this doesn't mean we always have to start at the beginning but it shows us how different transactions work together a vendor invoice is the transaction that posts to the general ledger let's start this off by creating a purchase requisition I have a couple of options when I roll over purchase requisition I can create a vendor invoice approval corporate card approval or purchase requisition these are custom setup purchasing transactions you can Define it's all configurable and it isn't something you need to call it to set up for you you configure these using transaction definition menu options like how things get accounted for and what items get listed at each stage of the workflow this is the creation menu for a purchasing transaction in this case a purchasing requisition from a list of vendors I'll go ahead and choose a vendor I automatically get the contacts for pay2 and return to you can set up every vendor to have a default pay to and return to you can also create additional contacts and manually change to those if needed notice this section at the top of the menu Isn't filled in with anything yet because we haven't added anything when we look at some existing purchase transactions we'll see that we get Header information telling us the status we'll look at this in just a minute in the details or line items section we can go ahead and select items to purchase I just select the item and set the quantity I'll create a second line item the same way notice that pricing is already set for items that I purchase on a regular basis if no pricing were set for the item I could set the pricing here I can also override the default price notice when I slide open the window shade on the line item I see more details this area is completely editable I can take fields from here and put them in the main menu bar or move main menu Fields down to here the administrator changes the line item setup and saves it for the entire organization it's designed to let you match your workflow after all we're Sage we're all about improving the flow of business on this detail panel I can set different dimensions that will tag this transaction for reports sorting and filtering I'll set the site here then I'll set the grant up here later I'm able to use these settings to keep track of expenditures against grants and sites and even restrictions if I choose I can set these details independently for each line item I can even set the second one to a different Grant or site if I had the price quote for the vendor for these items I could go ahead and add it as proof of the pricing for this order I'll go ahead and submit the requisition now once I've submitted a purchase requisition I can go look at all my transactions I just click on purchase requisitions and I get the list of them at the top is the one I just put in it says it's submitted once it's approved I can go ahead and convert it here's one that's already been approved I'm going to go ahead and convert this from a purchase requisition to a purchase order the purchase order creation screen comes up with all the information filled in from the requisition I see the total amount due and other information at the top I can see what it's for and where it's going and so on at this point I could make changes if I wanted to I could put in another reference number or maybe add a message I'll go ahead and post this as a purchase order after posting the purchase order I'm brought back to this list where I can see that it's a pending purchase order if I convert it again I can create a vendor invoice let's post the vendor invoice now the system tells me that it requires a vendor document I know that a validation rule has been set up requiring a vendor document on vendor invoices I'll go ahead and put a vendor document number in there it looks like everything else is filled in properly I'll go ahead and post the vendor invoice at this point the system creates a bill in accounts payable and the transaction posts the general ledger without retyping anything I've moved from a requisition to a purchase order to a vendor invoice waiting to be paid this brings us to another area of automation that we see when we go and look at some of the existing vendor invoices that are closed as I review one of these older vendor invoices I can see information about the vendor invoice item totals transaction total transaction status which is closed I can look at a history and see that this was created as a requisition by Kate Grace on this date and time and that the vendor invoice was also created by K Grace on this date and time I see in payment details that there was a payment made by check on this date I could click through to any of this information to immediately find out details about an invoice for example if the vendor calls me and says hey I'm calling about an old bill I can quickly pull up the information using their number remember that one that was required I have the full history right in front of me to answer questions I can see everything that's gone on with this bill saving me the time of digging through files or old records remember I showed you the first requisition that was waiting for approval that's another area where Sage intact can save you time if we go back to the dashboards I can go to the role-based dashboard for my CFO I have added a component here for purchasing transactions waiting for approval this list of items waiting for approval is different based on the login user managers see the things that they need to approve I would also receive an email about pending approvals and I can access approvals in a mobile-friendly interface like a phone or a tablet often in a non-profit you have people out in the field working on programs and fundraising and they're also the people who need to approve things no more playing find the manager when it's time for approvals Sage intact also offers payment automation I don't have this connected live because it's a demo organization and connections to our payment services Must Be Live to run we offer payments through our vendor payment services module checks are no longer cut and mailed from your office you can simply send the information out and they mail checks and send them through as you direct them payments go out for your existing bank accounts using the payment option through vendor payment services eliminates setting up those naacha files for each of your vendors and probably the most appealing payment option is the ability to pay bills with a credit card without having to give the vendor your actual card number intact has a relationship with CSI where we've built a card payment process right inside the system when you pay with a card the vendor gets a one-time use number they can use to get paid you've got the security of keeping your card number private while getting the benefits of the float time and card points some organizations have monetized their accounts payable system through this automation where they're getting enough back from their points and benefits from the card that's actually paying for their accounting system to recap we looked at the Deep automation available through the procure to pay process we looked at how history provides visibility into the whole process we saw how individual transactions are tied to funds and grants we looked at how you build flexible approval automation into your financials and last but not least we saw how Sage intact reduced hours of busy work down to just a few clicks to help you get payments out the door what if you need to do business differently what if your organization must find multiple new ways of working to accomplish your mission for example maybe you have multiple foundations you need to manage maybe you need to set up receivable rules to work in a way different than what you've seen in other software Solutions what if you just need to get up and running fast as a multi-tenant cloud system with all clients running on the same code base Sage intact designers had to build in flexibility from the start unlike other Financial software with sage intact you can self-provision new entities to meet the needs of your growing organization these entities become part of your Consolidated financials you control who has permissions to these entities and can even build out dashboards reporting and workflows specific to those entities I'm going to briefly show you how we navigate across multiple entities including the top level roll-up entity consolidate shared entities with a shared chart of accounts and how we consolidate Global entities or entities with different charts of accounts we'll look at some of the configurability in Sage intact that puts Finance Professionals in control without having to engage I.T for help we'll look at how granular permissions protect everything from transaction entry to reporting and then I'll show you how duplicating standard elements gives you a head start to get tasks running we'll start back on a dashboard the first area of flexibility deals with managing multiple entities under One login currently I'm on the top level as noted in the header from here I see Consolidated metrics from across the whole organization but what if I just wanted to work on a single entity from the header where it says top level I can click to see a list of all the entities you'll see that multiple entities underneath this top level roll up to this top level when I select one of these other entities the system opens a new tab for me I slide into this entity and start working just in a single entity here we still have the same dashboard but I can look at a different dashboard to get a look of some metrics regarding just this entity I can look at the CFO dashboard for instance for just this entity I notice I have less information because this entity doesn't deal with all the aspects of the organization I can choose to create a dashboard that focuses on the mission of this particular entity because I'm a top level or a super user I can continue to go into any of the other entities and perform accounting tasks there if you're working across entities daily you might have a tab open for each of your entities going back to this top level you'll notice it didn't close I want to discuss a couple of different ways we roll up or consolidate the multiple entities one way a very simple way is to have all these entities share a chart of accounts where you manage the chart of accounts from the top level with this method we get continuous consolidation the system can roll up in real time certain GL metrics still rely on a period close but you're seeing transactional impacts as they happen the other way to consolidate entities we call Global consolidations I'll jump briefly over to an organization with global consolidations here are the entities for whatever reason require different charts of accounts maybe you're running across Borders or you have strict chart of account regulations to meet in this organization I can consolidate entities by going to Global consolidations and with a few clicks I run the consolidation so it's just a matter of whether the consolidation is happening automatically with a single chart of accounts or whether you're going to tell it to run the consolidations in a more Global organization when working in an organization with multiple entities I can set up users to Only log into one or more entities let's face it not everyone who does work in the system needs to see across the entire organization I might just allow a user to log into this entity and not into any other entities they would do accounting just within this part of the organization this ability is configurable inside the user record where we can set which entities the user can log into it's really just this simple this leads us into the topic of permissions permissions in Sage intact are granular so you have flexibility just like every user doesn't need access to every entity they also don't need access to every part of the financial system in fact as you limit permissions use streamline workflows by reducing unneeded menu items for that user we assign permissions to roles which we in turn assign to users this allows us to create a role and assign it to multiple people we can then update everyone with a certain role at the same time as the administrator I can go to my list of roles and set permissions for them let's look at what access a role has by clicking subscriptions I can see that this role has access to time and expenses and general ledger clicking permission and time and expenses shows me details I'll expand this screen to show more I can see that people with this role have access to their own expenses but not to the expense summaries for others they can list and view expense summaries but are not able to do anything with them they're not able to create edit delete reverse or class expense summaries they're not part of the expense approval process maybe we want to give them some additional information or more to work with with just a few clicks we can open other things we can also make sure they can run needed reports using roles makes growing an organization quick and easy you can even duplicate roles and adjust them for Speed and flexibility speaking of duplicating items to get started faster let's look at some areas where you can duplicate reports to build a variation of the original this is in the report Center I can open a financial report in the financial report writer and simply duplicate it after I give it a name I can open the new file and make changes knowing that I have an untouched version stored in the system similarly I can go to any dashboard and clone it this is handy when creating a number of role-based dashboards with similar components you can also duplicate and edit records like customers or vendors or transactions like bills and invoices Sage intact is stuffed full of ways to help you reduce clicks while adapting the system to your way of working in this section we navigated across multiple entities with ease Consolidated entities with a shared chart of accounts and ran Global consolidations explored Finance controlled configurable not scripted setup looked at the granularity and flexibility of user permissions and saw how to get started quickly by duplicating standard elements nothing keeps the team in sync like having your message streams built right into a tool you're all using and what is even better is when that message stream attaches messages right to the records they relate to whether you're having a back and forth conversation about an unusual journal entry or capturing a top level discussion during a board meeting Sage intact collaborate helps you capture the why behind your decisions you'll never have to rely on recollection or speculation again in this chapter our product tour for non-profits we'll look at the collaboration Center where you manage and review all your feeds collaboration on a dashboard where you capture and review discussions and decisions collaboration in a transaction where you capture discussions relevant to the transaction for future reference collaboration on a record like fender and the links the system builds for your feed to related records starting on my dashboard screen I want to point out a little icon in the upper corner of the main header clicking the icon shows the collaboration feed from here I can navigate to my main collaboration Center the collaboration Center is where I can see all my feed history and where I can follow other users or I can create groups public or private for instance I might want to create a private group to collaborate while working on an audit I can also place a collaboration feed on a dashboard when using the dashboard live in a menu the collaboration feed can be used to store information about decisions you can even take a snapshot of a chart or report and store it with the feed as a record of what your component looked like when the decision was made one of the most powerful uses of collaborate is tying a conversation to a record such as a transaction for instance you might want to look at bills and look at a higher than normal bill I might have a question about this bill right on the transaction screen I can ask the question why is this bill higher than normal I can tag another user in the organization so that they get a notification about my question the notification will include a link to this journal entry perhaps the person I tagged can come here and comment with this was the month we hosted our training that question and any answer that comes back are permanently stored with this journal entry later if the CFO has a question about it we can look at this and understand the reason for the higher amount in addition to these internal conversations Sage intact collaborate is tied to chatter and Salesforce so in organizations that use the integration between Sage intact and Salesforce collaboration and chatter conversations go back and forth anything that's entered in chatter will become reflected in conversations and collaborate and anything entered in collaborate shows up in chatter those Gathering revenue or working with Grant providers or stakeholders outside the office enjoy real-time stored communication back and forth with the people in finance this is just a little bit about how we keep the whole company on the same page through collaborating and storing messages within the organization to review we saw how you can look at your whole feed in the collaboration Center how collaboration can be used on a dashboard how you can capture more information about transactions and records with collaboration and how related records are easy to find from your main feed I wanted to mention that you can build community and relationships with like-minded organizational leaders through Sage membership a complete package that combines proven Financial Solutions with practical human advice and expertise if you're interested in learning more we offer more resources on our website everything from free trial for you to get hands-on experience with sage intact to a variety of upcoming webinars follow us on Twitter and connect with us on Facebook or call us directly I hope you found our time today educational thanks for attending today's product tour and we hope to see you in future webinars foreign