Discover the Best E Invoice Format PDF for NPOs

E invoice format pdf for NPOs

foreign [Music] Welcome to our webinar in this webinar we're going to be discussing uh France invoicing process as well as we'll do an introduction about malasoft and our services as well I'm joined today by yavos who is our head of sap he's responsible for our products and and also on the Consulting side as well what's on the agenda for today so basically at the start we're going to have a company uh introduction and then we're going to talk about our Solutions and services and then I'm going to be handing it over to yavos and he's going to be talking about the invoicing process in France uh the our own invoice solution and what our project implementation plan would be as well so yeah uh the we need to go through the introduction now and and the solutions and services so malasoft we're located in Frankfurt we've been established since 2013. we have offices also in Istanbul and Ankara we provide Solutions and also we offer digital transformation uh we have sap and non-sap solutions and we're always sort of expanding in the sector and developing new products as well so this is just a highlight of our organizational structure at malasoft so as you can see we have sat products we have non-sap products as well we have a research and development and Business Development we also have HR Finance and Accounting and marketing and sales so on this slide specifically malasoft have a variety of compliant Solutions so on the screen you can see what we offer so this one's about the invoice so yeah we do invoice products we do e-archive we do v80 reporting and safety these are quite popular at the moment in Romania we do e-transport and dispatch we also do virtual Warehouse uh e-accounting slip uh recycling fee declaration and fn0328 so also we operate in as a consulting company throughout Europe and here's a nice little map that shows the the countries that we're operating in and offering Consulting Services as well so these are like additional sub solutions that malosoft do so we also have Sac gdpr Solutions we have sap integration Solutions we have sap Financial Solutions as well and uh it's popular at the moment there's small banking applications as well and other parts of our business we do offer fintech Solutions uh commercial Solutions software development Solutions and in blockchain Solutions so as you can see we've operates in a variety of sectors so sap and non-sap so we have quite a broad business span that we operate in foreign so here we just go into a little bit more detail about what is in our services at malasoft so we have project management a team here at malasoft we can offer uh modules and consultancy advice within Logistics and finance we can assist with integration Services as well if you're a company that needs specific applications to be developed we can also do this if you want to Outsource certain topics within your company you can Outsource it to us and then if you require certain trainings about certain modules and sap we can also offer training as well So within the sap project management scope there's a variety of topics that we do as you can see you can we do SAP implementation projects sap migration projects integration projects sap upgrade projects customization projects and sap support projects as well so we're working throughout the entire life cycle of a project from beginning to end so at Mouse soft we have like different areas of sap as well so the standard modules uh mmsd ewm fi and CEO so we're able to assist them on projects through Logistics to finance as well here you can see the breakdown of the integration services that we offer uh so specifically pipo API management Hana Cloud integration as well data services and Cloud platform integration as well so specifically for application development this is important um we have a team of app developers Fury developers ui5 and also Hana developers in the cloud platform developers as well so also an aspect of malasoft is you can Outsource the consultancy uh Partners or projects to ourselves so if it's application Outsourcing you can Outsource it towards infrastructure we also offer offshore Outsourcing as well so we're able to assist with projects not necessarily in in Europe because we have a team in Turkey as well so yeah we offer managed Services as well and also we can offshore um or Outsource sorry our own Consultants as well so for the training services as well we offer end user training so for instance if you buy one of our products we're able to train the users how to use this product uh if it's functional aspects or technical trainings as well we can offer this on a variety of topics as well so if you're interested at all you can see our website here at .malasoft.com and you can have a little look at our website about the compliance Solutions our sort of functional and Technical consultancy as well yeah feel free to Luke I believe the next slide we're going to be discoursing specifically uh with Francie invoice solution so I'll hand it over to to yavos so we can take you through uh our emvoice solution good afternoon everyone welcome you all as getting introduced my name is and I am the sap department head at melasoft today in today's webinar the main topic is the E invoicing process in France and first of all I will introduce some information such as information about invoicing Concepts in France and then in the next section I will talk about melosoft solutions for the e-invoicing process let's start with the previous eosing process here we have two general definitions the invoicing and e-reporting two complementary processes in France corresponds to the issues transmission and receipt of invoices to the French Tax Administration in a mandated format so this mandated format includes some base data in statute format and structured format or mixed format by instruction format we mean a data structured ing to the standards that is agreed between the parties so this is a usual an XML structure and this is the structured format that should be used in eosc process in addition to this structural format unstructured form whose representation is very similar to paper invoices and most of the time PDF invoices corresponds to these unstructured form and also we have the mix format which corresponds the combination of structures format and unstructed format so an XML file Together written PDF file corresponds to the mixed formats during the transition phase in France a lot of all of these formats are allowed but after the transition phase structural format will be used will be used as the main formats for transmission of eemoises in addition to invoicing there is a complementary process which is called e-reporting which covers the transmission of certain mandated data that are not covered by the ee voicing process because the invoicing process covers usually the business to business and the business the government transactions but there are some transactions that are not within the scope for instance the business to business transactions for non-french customers or the business consumers transactions that are taxable transactions of course and also purchases from foreign operators excluding the Imports and finally the payment status of invoices for services so for these transactions e reporting is the main transmission format of course that is required by the tax authorities you see the legal background in France for the invoicing and Reporting process the process started in January 2020 it's a B2B e to GE invoicing process so business the government transactions become mandatory starting from 1st of January 2020 and the platform the chronoscope platform is used for this purpose and then in 2021 with the ordinance number 1190 the mandatory Emoji for domestic business to business transactions and mandatory reporting or transactions for cross-borders business to business transactions and business consumer transactions are defined with this ordinance in 2022 with the article 290 of the French general tax code the transactions are described for non-domestic business to business International transactions and the business is the constant transactions is defined in a moderative manner and in the same year with the article 26 the new legal framework or eemoicing is constructed and the formats for exchanging data with the public investing portal is different with this article finally in a mandatory investing process will start with first of July 2024 and especially starting from this day the seat of invoices in electronic format will be mandatory in addition to that sending invoices will be mandatory for large Enterprises we will come to this issue in the following slides for other company types in this slide you can see the main stakeholders that are involved in the invoicing process in France these stakeholders are important because we will refer these definitions during the presentation we have companies we have the public invoicing portal we have a registered private platforms pdps and also we have demetralizing operators the all these the companies corresponds to the company suppliers buyers or their legal representatives and the public invoicing portal ppf is the third party public offerings for EU hosting and e-reporting process so this is the main portal that will be used for invoicing and e-reporting in addition to public formats in France different from most of the countries that are also registered private platforms which are called pdps these platforms provide services their Naturalization Services especially for invoice registered by the tax Authority they can send invoices to their recipients and they can transmit data to the tpf the public most important and finally we have demetralizing operators the ODS these operators are similar to registered employment platforms but they provide same immaterialization services but they cannot send emo Society to their recipients in order to send invoices they should be connected either to the tpf the public invoicing portal or the registered private platforms pdgs so what is the aim of the default invoicing reform in France in terms of these shareholders first of all from the company's perspective both buyers and the suppliers there will be reduction in invoice processing costs because all of the process will be automated from end-to-end paperwork should be reduced so there will be reduction in production in processing costs also there will be reduction in administrative burden of text management process because tax management issues will will be submitted to the government by means of investing and e-depoting processes the payment deadlines will retract weather and Automation and rationalization will be achieved the customers the companies the buyers and the suppliers will have better access to their processes and their monitors and also as a result of all of these processes the business relations will be improved from the perspective of demetralizing operators first of all as The materializing Operators are allowed in France it will result in growth of French markets for electronic invoicing and as a result of this depositioning of new service offers especially the high added value segments will be improved so this this will be the benefits from this perspective finally from the state perspective first of all the vit declaration will be much more efficient creative fraud rates will be decreased it because all of the processes will be monitored closely and also the government will have a better knowledge about the company activities so the new reform provides advantages for all of the parties involved in the process in this slide you'll see the deadlines for the business to business invoicing mandate in France as I said in the previous slide starting from 1st of July 2024 all companies regardless of size must accept receive ee motions ing to new rules so starting with the state all of the companies whatever the size is must accept the EU emotions as long as their supply sends eevoices in addition to that starting from this stage business to business invoicing and e-reporting field demandatory for large companies what do they mean by large companies if number of employees is greater than five thousand employees and also the revenue is greater than one and a half billion euros or annual valency total is greater than 2 billion euros then the company is considered as a large company and through starting from the state these large companies should test the E invoicing process after six months starting from the 1st of January 2025 b2p invoicing and e-reporting field demand lottery for ETI and medium-sized companies to utilize and medium-sized companies corresponds to the companies that have employees smaller than 5 000 and greater than 250 employees and the revenues between 50 million euros and one and a half billion Euro or their aerial balancing total is great smaller than 2 billion euros so these companies should switch to invoicing starting from 1st of January 2025. finally into Enterprises prices semis and the nuclear Enterprises should test the immersion process starting from 1st of January 2026 this company's corresponds to the SNES if they have less than 250 employees and if their revenue is less than 5 50 million revenue or their annual balance is totally smaller than 43 million euros then they are considered as smes on the other hand the Metro Enterprises corresponds to the companies that have less than 10 employees and smaller than 2 million euros revenue and annual balancing total so these are the critical dates in terms of eemoising now let's move on to the functional side of the process in France a scheme y scheme is used in the EEOC and e-reporting process what does it mean the Y scheme is used to exchange invoices the companies have two options in influence the first one is the companies can go through a registered private platform from the government platform they can use the government platform or they can use registered private platforms so they have two options what is the aim of this system first of all the aim of the system is a seamless integration it's one of the parties involved in the invoicing process so some of the companies may already develop with some private operators in their current system so this will reduce their adaptation costs so they will continue with the registered private platforms on the other hand for the companies that do not have such invoice in solution they can use public invoicing portal and this will reduce the empty costs so this y scheme is advantage use in terms of these two cases here we it will give you some more detailed information about the ppf PDP and all these what was the public invoicing portal it was the public portal used for EU moisting process it filled the free of charge so all of the invoice issues recipients private and public organizations will use can we will be able to use the platform free of charge they can submit receive track e-invoices and they can also submit e-reporting over the public platform additionally the public platform has three alternative modes which we will discuss in the following slides a portal mode service mode and EDI mode so these three main alternative exchange modes can be used in the public invoicing portal additionally the submission of invoices in scientific formats and receipt of invoicing data will be enabled by the ppf the second option the registered private platforms gdts they have similar services like public invoice important they will enable forward ee voices today recipients platform in a structured format in a similar format they will be able to receive invoices and make them then available to their recipients They will receive and forward mandatory invoice and Reporting data to the text Authority because if registered private platforms are used then the information should be submitted to the tax authorities so they will have this capability also they will perform some compliance controls which will be discussed in the following slides so this compliance controls should be made also then this GDP should also support processing status of ee moisture so the processing sources of emotions should be tracked over this legislative private platforms finally they will provide the public invoicing portal with information for needed information needed to update the directory and Central directory will be used is directly stores the information about recipients finally we have demetralizing operators the Audis they offer their materialization services they extract invoice data they produce the invoices in the structural format however they cannot send emojis directly to their recipients but they must be connected either to the ppf or TDP so they cannot send invoices directly but they if demateralization services to their recipients their customers in the slides you'll see the alternative cases in the Y scheme as we said some of the companies may prefer tdps public invoice importance or some of the companies can prefer the registered plywood platforms so whichever case is selected The Voice team provides a seamless integration between the parties for instance in the scheme you can see the supplier one takes services from pdp-1 private service operators registered private platform pdp-1 and buyers D get services from the public invoicing portal so how the invoice will be submitted from supplier one to buyer D for this first invoice is submitted by supplier one to the PVP and then TDP sends the invoice to the public invoicing portal and then public invoice in Portal transmits the invoice to the priority so this is the change there are three alternative chains in this structure so each of these chain can be used depending on the company's choices if the public invoicing portal is used the services will be given by the public investing portal in the other case register requirement platforms will give the same source as we discussed in the previous one of the previous slides we have a Center directory of emojis recipients this Central directory stores all of the information regarding the invoice recipients because during the transmission of invoices the tdps and the public platform needs to know which portal which platform does the buyers take service so this information is stored in the central directory and this directory information should be updated by pdps and the companies it is under response control of PDP so once a new company takes service from an epdp then this information should be submitted to the central directory and the information should be updated ingly otherwise the invoices name is sent to incorrect addresses in the system four main data types can be exchanged the first one is the invoice data the mandatory data for E invoicing we have two phases for this in the first phase in the phase one 24 mandatory data items these are defined in the Government Directory so we have 24 mandatory data items so that should be shared in the mandatory invoicing in phase two eight additional data items will be added so in total 32 mandatory data items should be shared over the system in addition to that during the transition phase companies have the option to submit invoices in unsexual PDF formats so in order to copy the inefficiencies and problems the government has such a decision so during the transition phase the PDF invoices are also allowed to share it as the eovacic system in addition to these two mandatory data we have also such as data such as data corresponds to the current status of the invoice to run the system throughout its life cycle in the system this status data should be shared between the parties when the status changes for instance when an invoice is submitted to the private platform then the invoices invoice settings should be updated ingly when the invoice is accepted by the buyers then the IMO status should be updated again so this status data should be always up to date on the system finally we have the e-reporting data e-reporting data differs ing to transaction type for instance if it's the international B2B transaction the information in importing data may change if it's the b2c transaction local transaction then the information changes so depending on the transaction type the data contained in the e-reporting data may change all of these data requirements are also well defined in the government directly here you can see the offerings by the public invoicing portal in public invoice importance provides services in three distinct modes the portal mode the EDI mode and the service mode portal mode corresponds to the can be used by the small Enterprises especially because portal mods the manual mode the companies should visit the government portal should log in the portal should create and upload the invoice to this portal and after creation should send the invoice to the corresponding Imo's recipient can track the invoice status over the portal additionally the buyers should log in the portal in order to get and download the invoice to see it on the portal so portal mode is a supplementary mode and it is especially efficient for small companies that have small number of invoices then portal mode can be the preferred ones in addition to portal mode there are two main more actions mostly EDI mode and the service mode EDI corresponds to exchanging of structured business data between the partners so by using some protocols the data is exchanged between different systems so the public in most important has the protocols healthy services so using these EDI protocols EDI Services the information can be sent to the portal by using EDI mode however remember that EDI mode is not a continuous mode it is not in real time so to use the e-dimens for instance you can schedule the EDI transmits third house or at the end of page so depending on this period defined you can send the invoice data to the portal public invoice important API Motor Service mods is similar to ADI mode however it is in real time or nearly real time in service mode the government portal provides some API services so using these API Services the communication between different systems can be achieved in real time so when you create an invoice then you can send this image to the ground government for the public works out you know by using the corresponding API service Additionally you can get the status information about the invoice in real time again for instance if you send an invoice and it's rejected by your buyers and you can see the status information by using the API services in real time so it is the most efficient we they especially for large companies that process large number of invoices these modes can be their preferred modes so each mod has some advantages and disadvantages so depending on the business requirements the suitable modes can be selected in the transmission of invoices we have an invoice life cycle starting from invoice creation and ends with the payment process so during this life cycle we have different strategies different for the invoice for instance once an invoice is created and submitted to the platform the portal then the invoice status is updated as submitted when it is issued by the platform then it Services updated by issued by the platform so depending on the action achieved by the corresponding stakeholders the IMO status is updated so for each stage starting from preparation and emission reception validation return and payments stages all of these stages are well different and so the emo instructors should be updated by the corresponding party ing to these statutes these strategies the definitions of these status information is also explained in a detailed manner in the problematic case additionally after the creation of invoice there are certain controls performed by different parties at the invoice invoicing and e-departing system depending on the modes the manual submission the portal mode or EDI mode or API mode the invoice is passed through some controls these are technical controls application controls functional controls and business controls in each of these controls some certain aspects of the invoice is checked so at the end of the process a and invoice is created that has no errors in terms of standardization in terms of data content Etc so during the life cycle there are several controls that should be performed on the invoice so in this slide you can see some example controls for instance for technical controls antivirus control empty file control file type and extension control signature control and verification date of model Fitness control and all of these controls are done and if some problems are determined then an error message is sent together with the corresponding result is to control fails again the application controls the functional controls and business controls are conducted by the business by the public investing portal or the registered private platforms and corresponding as a result of these controls the invoice status is updated ingly so we come to the melasoft invoice installation for France first of all I will provide some background information and I will describe our solution in general as greatly introduced our Minnesota e compliance Solutions are currently active in most of the European countries especially for the EU wasting process our Solutions are used many global companies currently in different countries in different parts of the world in general our Minnesota voicing solution is an sap Erp system-based solution however as I will be explained in the following slides we have different Alternatives as well in general our solution has five main components the outcome cockpit inbound copied application programs periodic programs and custom programs and tables corresponds to the cockpit it is used for sending all required invoices to the government portal ing to government specifications so as we explained in the previous part the image invoice and reports should be created incredible and structured formats so our cockpit our solution extracts relevant information from the Erp system and this information is mapped and the corresponding XML file is created ing to government specifications and this file the XML file is sent to the government portal or the public or registered private platforms depending on the customer's choice in the same way the inbound invoice cockpit is used for receiving invoices from the government portal or the registered private platforms so once new images are available by using our periodic jobs periodic controls we check the Inbox and then the IMO is not available then these images are transferred to the email copied and by using both of these compute you can see the status information of the invoice during its life cycle so when you send an image till the end of the payment process you can track the email status from the cockpit this is also correct for the inbound invoice copied as well go to the application programs these are the end user programs that are used for our solution we have periodic programs that are used for updating the information especially new invoice information or invoice status information these informations are updated by using periodic programs and finally we have custom programs and tables these custom programs and tables are used for customization of our solution for your company's requirements so to shape our solution ing to your company's needs and Necessities we use this customization programs and tables in each country and depending on the company's requirements different architecture requirements may arise so for this issue we have different architectural alternatives for instance our main sap Solutions our main Solutions and sat at all solution however we can also provide a standalone solution that is compatible with other Erp systems as well also we can have a direct connection with the public invoicing portal or registered private platforms or we can have a connection over integrators such as CPI pi po or WS Auto SO2 layers for connection so depending on your company's business requirements you can have the connection over these integrators as well additionally we may have intermediate layers between your Erp system and the government portal and the public invoice important and the digital private platforms so we have a Gateway solution and this solution can be used as an intermediate details between your systems additionally for the especially for the incoming invoice cases if you use an invoice management solution such as dm-dms or careful or any other solution then our solution can be integrated with these softwares with these programs so the invoice management process can be tracked over the invoice Management Solutions as well uh for the incoming chemos case Automotive costing semi-automatic posting and manual posting options are also possible in our solution finally our solution is applicable to companies multinational companies that have operations in different countries and in different under the name of different company names so if you are an multinational company and you have a centralized Erp system then another solution can be implemented as a single platform and you can create and create and share these ml files or on our single nanosoft solution as well if you see the general system architecture high level design for our outgoing invoices as I said we have different alternative connection options but the main standard flow is like this first of all depending on the invoice types the corresponding XML file is created the relevant information is exactly from the Erp system from the relevant modules and the XML files are created within the sap environments and depending on the capabilities provided by the public invoicing portal or the registered employable platforms you can have several operations over our cockpit for instance you can monitor the invoice in different formats such as HTML XML or PDF formats you can control you can check the status of the invoices you can download the invoice you can email the invoice or you can make additional attachments to the invoice also you have an auto attachment option so you influence attachment is a lot so you make add some attention to the invoice as well to connect the government portal the public invoicing portal or the registered private platforms we may have a direct connection or we may have a connection over the sap Enterprise integrators so the XML files are sent to the corresponding portal and Status information is tracked over the product if the XML files have some errors then an error message is received and these messages are transported to the sap system however as I said we create the HTML files ing to government specifications so the file is created correctly starting from the sap system we have different architecture options for the outgoing invoices first of all we have we may have a direct connection to the ttf or pvps or we may have a Gateway solution as in alternative three between your sap system and the government portal or the public or the registered private Platforms in terms of security this option can be preferred or we may have a standalone melosoft solution that is outside your Erp environment so we communicate with your Erp system by using idocs and we get required information from Erp system and we create the HTML files outside the erk environment this option is also possible portable income insights as I explained playing this slides we have jobs and by using these periodic jobs we continuously check the government portal or registered private platforms and once the IMO is not available these invoices are transferred to the melosoft in Mount copied over the copied you can make some controls in PDF format HTML format or HTML format if the invoice has some attachments you can leave these attachments also you can monitor the status of the invoice you can download invoice in different formats or you can email the invoice to invoice recipients if needed for this case of course we may have some alternative options as I said before if you use an invoice management solution then our Microsoft inbound copy it can be integrated with this solution so the incoming invoices are submitted to the system and its status information can be tracked over this invoice management solution and updated in the public portal or the registered private platform by using the services between manual image management system and our melasoft inbound compute for the incoming invoices we have different Alternatives as well here you can see the Gateway solution as an intermediate layer between portraits the private portal and the public portals and with your Erp system again we may again have a standalone solution so outside the sap m y remote you may also implement this solution based on your business requirements and finally we have the multi-county multi company case as I said in previously if you are a global company acting in different countries then if you have a centralized Erp system our melosoft solution centralized Microsoft Solutions single cooperate solution can be used depending on the company selected the corresponding XML file is created ing to corresponding countries specifications and submitted to the tax authorities from this County so the single copies can be implemented what is the advantage of using a single cockpit in all in all of the countries first of all in terms of operational efficiency it provides greater benefits you use the same system you have the same Support options and also in terms of financial issues you will have price discounts if you have a multinational implementation to summarize in this Slide the key features of our melasoft solution are summarized first of all our main solution the sap add-on solution Works within your sap system and it is fully under the control of your company it's also the security procedures that you apply in your current system in your Erp system is also valid for the melosoft sap add-on so in terms of security issues it is fully under the control of your company and your security team in our solution we use a namespace that is specific to Microsoft so no need to modify your clients the client sap system because we use our namespace we don't do not need to touch others sap standard objects or our objects do not contradict me to other objects of the companies that during development process especially during the updates because of these different namespace you do not encounter with any problems and you can easily update your SAP systems versions Etc this provides greater advantages also for incoming and outgoing invoices we have separate copies in terms of operational efficiency this provides greater benefits because you can assign different employees you can assign different departments to incoming and outgoing site they are testing processes so having two separate copies for both of these processes is an advantage in terms of operations also you can view the invoices in different formats PDF XML HTML formats so especially for doing the sending invoices you can make final controls over the cockpit for the incoming website you can check the invoice in PDF format or HTML format before accepting the image so this provides this also you can download these files to your computation all solution is a flexible solution it has the ability to integrate with different systems including the additional layers the connection layers PRP or CPI layers or other Solutions such as vmdms Etc also all of the transactions in our solution can be authorized so for each transaction for instance for sending invoice you can authorize this transaction to specific employees so all of the operations can be authorized the incoming key voices can be directed to the responsible Personnel this is the result of authorization so the invoices can be directed or sent to the corresponding recipients even via email or another medium we have body outputs so the company will have ability to make improvements by using these other outputs without touching the core objects and significant parts of the program so you may have developments our program our solution is open to developments of open customizations further so it is another Advantage all of the operations are locked in our system so in case of errors in case of problems you can visit historical log reports and to determine the problem our solution is adaptable to different systems and based on your customers business requirements we may have other architecture options based on your requirements that we do not discuss today as I said we have a sample solution for multinational companies and finally we will our solution provides operational efficiency and financial benefits contains to other Solutions in the markets here you can see the general project implementation stages of course these stages may change from country to country but the main logic is not changed at the beginning of the project we make a system analysis of the company we determine the customizations in order to customize our product our solution for your company's business requirements such as IMO S5 customizations company code customizations text code customizations Etc after this customizations are achieved then our solution is important to company sap system the controls are made the developments are completed and the Integrations are done after the solution is ready then first we make System test integration test and finally users acceptance tests are done finally we provide user things and also the documentation the technical documentation and user documentation of course using our copies and program are also provided at the end of the project of course after this presentation after go live process the support and maintenance rate starts during the support and maintenance phase if you're facing any problem then our team has support for the seven day seven days 24 hours based so in case you face it certain problem we'll solve the problem immediately in this slide you see the general melosoft emo is copied here we have application programs periodic programs and the customizations as I said before the application programs are the main programs that are used for reaching the cockpits and also we have pod programs that are used for updating the copies with the most recent information such as status information or new invoices are transferred by using the periodic programs and we have customizations which are used for customizing our program ing to your company's requirements also we have the outcome cockpits in the outcome copies the capabilities are explained previously but let me Briefly summarize if the invoice is created in your sap system then the corresponding HTML file is automatically distributed and the XML file is produced and sent to the outbound copies so it can automatically process once you create an invoice then corresponding XML file is created and sent to the output copied over to copy it you can again open the XML file open the PDF file or you make you can make relevant controls you can make attachments to the invoice you can add nodes to the node section of the invoice these are the main capabilities of course based on your requirement additional capabilities can also be added after the relevant controls are made then the invoice can be sent to the government portal the public invoice important on the registered private platforms or what is copied this process can also be automized so if needed there and we can send all of the created invoices all of the created XML files directly to the corresponding public investing portal or register platforms based on your company's choice after selling the invoice then by using the status checks the such as information is periodically updated so you can track the invoice that whether it is accepted rejected or other statistic formation you can leave all of this information over the outcome complete here you see a picture of the email copied similar to outcome copied when new invoices arrive to your inbox in public invoicing portal or registered private platforms these invoices are transferred to this cockpit here you can again give the invoice in XML view in PDF view if teamwork has some attachments you can view these attachments also again if some automatic hosting or same Automotive option is selected preferred and is also possible so the email is posting can be automated by using our inbound cockpit so this is the end of our presentation if you have further questions if you have further remarks you can always contact with us from our melasoft address or from our phones so we can have more detailed demos also as Bradley said in the previous slides we are active in most of the European countries currently the process is alive the invoicing process in Serbia Romania Poland Finland France and the other European countries we have our solutions that are specifically prepared for these countries so if you have further questions or remarks about these countries we can also make demo representations or we may share documentation regarding these countries as well now if you have further questions or comments then we can continue with these questions and comments thanks a lot yavos yeah if anyone has any questions now please tap them into the box I know that we've got some already uh so if you already have us we can fire away in the questions already okay okay so one of the questions was um does the French invoicing process form a common basis for All European Union countries or will each European Union country have separate e-invoicing processes French invoicing process is a complicated one and it's the carefully prepared invoicing process and it has different alternative modes such as public portal mode video remote API modes and different alternative cases example and other formats are also supported so from this perspective it's an example it's a good example compared to most of the European countries so if you consider from this perspective then it's an example case and it's a sample for the European standards so it can be used as an example implementation in the European because currently most of the European countries already a as to the Emoji process or they are in transition phase so a French case can be used as an example case and it can be implemented in other countries as well okay and this one's also a good one what is the difference between EDI mode and service mode like which one is recommended uh yes as I briefly explained during the presentation a lot of these modes are supported by the French invoicing system the EDI mode and the API motor service mode both of these modes can be used for exchanging the business data the invoice data between the customers and also the government portal or the public or the registered platforms so both of them are possible but they have some differences EDI remote is then Works based on some schedule so in EDI mode you upload the datamus you upload the invoices to the government portal ing schedule for instance you create the Emojis during the day and at the end of day you'll send all of the invoices together with together in a package and sent to the government quarter however in API mode again you save the invoice information but the differences in real time in by using the API mode you can share real-time information for the invoices once the invoice is created for instance you create an invoice in your sap system then the XML file is automatically triggered in our nurses copied and once the invoice is available this can be sent to the government portal in real time so you do not have to wait you can send invoice directly to the government portal this is the most trivial advantage of API mode additionally for taking the status information again API mode is more advantageous because in real time you can track the invoice status so in case you can make these changes immediately so both can be preferred but especially if you are a company that have a high volume of invoice then API mode can be the preferred mode perfect thank you another one is can you make attachments to the invoices such as a scanned paper invoice in France and does our solution have this capability yes attachment is not possible in some of the European countries but in French attachments are evolved so together with the XML files you can add the PDF attachments and send to this invoice together with the HTML file to your invoice recipient our solution has two modes the manual mode and also automatic mode in the manual mode you can make attachments over the cockpit so each level file is created and it is available in the outcome of compute and you make to add some attachments for instance the paper-based invoice the pdf version of the paper raised invoice you can add this attachment manual by selecting from your computer in addition to that we may optimize this process once the invoice is created in your sap system then the paper-based invoice can automatically add to the XML file and attach it and send to your invoice recipients of course accessions provides some flexibility in terms of readability because once your client receives the XML file and PDF file together we did then the process can be more accelerated okay we've got another one um to send invoices should we use the outbound cockpits all of the time this could lead to our workload increasing uh it depends on your business requirements in our standard solution as a final control we do not send invoices to the government portal directly because as a final control you can open the invoice the XML file or in the PDF format you can open and check the invoice and therefore it make a final control but if this control is not required then we can arrange the system we can modify the system and send all of the created invoices directly to the government system in addition to that for instance in some of our clients for some invoice type we we make this process Automotive for some of other invoice type this is manual so depending on your business rules and business regulations we can make it automatic so you do not need to visit the outbound cockpit and all created invoices can be sent to the Colonial portal but if needed we can partially do that for some of invoice types you can manage you can send automotive and stuff for some of them you can make controls okay we just do two more knowledge we're running out of time um is it possible to make developments uh on your solution when operational changes occur in our system all changes in our business processes yes it is possible as I try to explain during the presentation we have body outputs and by using his body outputs our clients May modify our solution however of course the core objects should not be touched we prevent this chrome occurring but you can make small Arrangements you can make small operational changes you can make small customizations in our solution however if you need a deeper change if you may want to make a comprehensive change then as melosote team we are with you and we can go with you during this process because we may have some problems when you change some code components of our solution so this may result in more important problems so you can if you have these support requirements you can of course open a support ticket for this and we can discuss the business requirement and modify the solution ingly and the last one if some updates and changes occur in the government system all changes and regulations will you follow them and make a relevant adjustments in your solution uh yes in in the countries that we have Solutions we continuously monitor the government system to government regulations and rules and the government portals because uh depending on the client's requirements the supply and the business side and some operational changes may occur in the system for example there may be small changes in the external structure or some operational changes in the system or some real strategies can be added or some substitutions can be eliminated Etc so we continues the monitors the government Porters and if any change occurs then this change is done within the scope of support so this is under our families of guarantee so we can modify the changes these business changes in government portal and to update our social networking perfect perfect thanks a lot yavos thanks for explaining everything uh thank you for the comments um yeah if anyone has any further questions uh you could email us at the email address there info malasoft.com feel free to visit our website as well have a look I hope you all have a nice day and hopefully we see you again soon see you soon have a nice day thank you for joining me thanks everyone foreign [Music]