Effortlessly Manage Your Electronic Invoice for Sales

Electronic invoice for Sales

When recording sales into QuickBooks, there are two primary workflows. With the first workflow, customers have a number of days to pay. There's also a second workflow though, which is if a customer pays at the time of the sale. Now with the first workflow, with the customers having a number of days to pay, the first transaction you enter is an invoice. Then later, they give you a payment. And that payment gets applied to the invoice in the form of a receive payment transaction. It's something that you need to enter into QuickBooks. If the money goes directly into checking, you're done. There's no other transactions to enter. But if the payment is going to be deposited at the bank later, or grouped together with other customer payments, there is one final transaction that needs to be made, which is a bank deposit. So that is the first work flow, if a customer is given a number of days to pay. If, however, a customer pays right away, the first transaction that you need to enter is a sales receipt. A sales receipt tells QuickBooks not only did you make a sale, but you also received money from a customer. Because the sales receipt combines both the sale and the receipt of money, we're able to skip the receive payment step and go directly over to the bank deposit. Use these two work flows to record your sales in QuickBooks. [MUSIC]