Collaborate on Electronic Invoice Format for Inventory with Ease Using airSlate SignNow

Electronic invoice format for Inventory

to white books as we are the government appointed GSP and ISO 271 20 certified company no where your data or logs will get saved in our server that is why top most companies like Inox SBA Razer pay Coca-Cola KPMG HL IBM Kia proor and gamble all these are customers uh we will provide different type of apis like GST API EV API and E invoice API right now I will take you through the E invoice AP the first thing is click on sign up and select developers enter your basic information like company name or your name and mobile number click on submit it will trigger the OTP to the mobile number whatever you mentioned here once you receive the OTP enter the OTP to create a login with white books then you can login by using the email ID and password the same username and password will send it to your email ID also so once you log in here you can see three different type of Articles like GST APA EV APA and inv AP right now I will take you through the en APS so coming to credentials it will be in a disable mode when you can call us on this mobile number and email ID so that we will enable it for the testing purpose you can go to credentials to have a look at client SEC username password and GST numbers so where I'm copying this in my notepad to copy paste and test it out so here I'm going to take you through the E invise apas where it is our Swagger where you can test it out here you can see different type of enrollment sandbox and production there will be a slight change in the base URL coming to sandbox and production so here I will take you to the first APA call coming to the sandbox which is the authentication APA call ID is always the resist email ID with whitebooks not your client email Ides username you can use our white books sandbox testing username and password in production you can use your client usernames and passwords where I will uh show you how to create that username and production in the government website we will provide the complete PDF how to create that username and password in the invoice website so here I will pass all the details coming to email ID it will be in a query parameter remaining all in the header parameters in sandbox uh the email uh email ID is uh uh same uh coming to sandbox or production uh username password and GS number will get SA changed in production where you will use your client JS numbers IP address you can pass anything client ID and secret ID where I will provide separately for the production access so when you click on execute it is going to give you the response like this where you will get the authentication where you have to store that in your database you uh and it's valid for 6 hours in production 1 hour in sandbox you will get the exper time also so the next APA call is which get gstn details and get sync gstn from CP these are the two API calls where you can face the information from the uh gstn server and NC server the second API call which is get gstn details in this API calls you will face the information data from the NS server not from the gstn server if you want to P the data from the gstn server please use the third API call not the CPA call so there will be a slight one or two days delay between the NSC server and in the gstn server so I suggest you to use the third APA call here so I'm passing the AR in every APA call you have to pass the authentication in the header parameters so here I'm passing the GST number here which is the authenticated GST number here and whatever the GS number I'm passing it here it should be the GS number where you want to F the information of the GS number as it's a Sandbox GST number I'm passing this uh uh in the government I think I passed the wrong username and just correcting it by entering this and when I click on execute I'll get the information like this what is the GS number legal name trade name and everything so you will pass the same details in the get sync from CP also you will get the same information as like this API call so this will face the information from the N server this will face the data from common portal common portal mean gstn server so I suggest you to use the API C whatever you want here next is generate IR AP call which is a post apaa call here here also you have to pass the same parameters like email ID usernames and everything so I'm passing the same information so make sure you try to understand what is the uh header what is the query parameter whether it is a get APA call or post APA call you have to understand that and you have to pass that in the parameters here so I'm just passing the all the details like authentication and everything so here you have to send the Json in the uh body so this is the Json now you have to understand what is mandatory what is not mandatory what is this dog details what is this seller details buyer details and everything to understand this just scroll little bit up and click on download which is the first one it will download one uh Excel sheet where it will give you the clearcut information of everything what is the uh Json and what is mandatory and everything let's understand this TX which is GST here you can see TX pattern is you can send only GST and its minimum length is three and Maxum length is uh 30 and it's mandatory next is Supply type where these are the different type of Supply types you can pass it out here where I passing it as B2B and it's mandatory also next R re that that means reverse charge you can pass either y or n Only here you can see the it's not mandatory if it is not mandatory you can remove it from the Json you can simplify your Json like that so next is Doc details what are the doc typee you can send if it is in means normal invoice crn means credit node dbn means debit node this is how you will send it so coming to the invoice number make sure while testing in sandbox you can enter your company name here in the uh document number so but what will happen this is used by a lot of other persons also whenever you try to generate you will get the message as uh duplicate IRL so I suggest you to use your company name and make sure you enter the date which is today date so that uh there won't be any errors so I'm just passing all the details and make sure one more thing whatever the GS number you are passing here in the header parameter and authenticated GS number that should be the seller GS number don't try to use your company GS number as seller it will give you a an e-commerce error here so I will take you through that also and it got generated now and which is eement number acknowledgement date irn number and signed invoice and signed QR code so these are the different type of responses you will get it all these are you will get in the plain Json signed invoice you don't need to store this whatever the data you are uploading to the government portal that you are getting back in s inv so you don't need to store it next is send QR code this is the uh uh response where you have to pass it in the QR code generated tools so that one QR image will get generated you have to store that in your database and give that in the print so that you don't need to go for the print to the government portal everything can be given from your application itself let's take a scenario you generated the irn but you didn't get the response so you will try to generate One More Time by using the same invoice number so you will get the message as duplicate irn whenever you de this API call so that means the aand got generated by using this invoice number so the thing here is next thing what you can do is you can PCH back the information from the government server by using the two API calls which is get e invoice details by given irn so by using this you have to pass the irn number in the param one okay so you don't have the irn number with you so the best suggestion what I suggest is instead of using this API call integrate this API call to fetch back the information get irnp do details in this API call just pass the three parameters like document details document type document number document date you will get the same information for generating the irn so I'm passing the same details here document number document type is I for invoice document date which I entered is today's date I'm just entering this today's date email ID as I told you you can pass the same information from here itself so I'm passing the information like uh email ID IP address uh everything in the uh parameters so that I can pitch back the uh IR number and QR code response from the government server and one more thing you can pchb back the information Within 3 days only after 3 days you won't get this data why because government will delete this data from their servers after 3 days uh so uh when you click on execute you will get the same response like eement number aiz data number and QR code okay once these 3 days is last it will send the data to the gstn server we are providing the API calls in GST APS to pitch back the information after 3 days so before before 3 days you can depend on these APA calls to P the information after 3 days you can use the GST and APA calls to pitch back the information and one more thing in GST API calls here you will get only seller IR numbers and QR code in GST APS you will get the purchase uh purchase uh invoice and QR codes also next is cancel irn now we generated one irn now uh let's I'm just changing the invoice number to generate one uh irn number now I am changing this uh uh getting this irn I just want to cancel this irn right now so I can do this but the here the problem is you can cancel that irn number within 24 hours only after 24 hours you can't cancel that irm and uh if that one uh 24 hours is last you can raise the credit note for the same and you can set up this in the government servers so uh and one more thing once you cancel this uh irn number you can't use the same invoice number throughout the year also after cancellation also you will get the same message as duplicate irn from the government server and IRP it's not a mandatory thing you can enter as ns1 and ns2 coming if you are depending on our apas please send only nsc1 don't send nc2 and next thing is I number cancellation reason and cancellation remarks to find out this just go here and just click on E invoice API documentation it will take you to the government server where you can find lot of Master list error list and general Master when you click on General Master here you can see the what are the document types you can send it and you can see the cancellation reasons whatever you can send it here so I'm keeping that as same and I'm gener I'm just trying to cancel the generated irm when I click in it got cancelled it will give the cancellation date and everything also and next is uh get rejected IRS this is not a mandatory apaa call when you are depending on two gsps you try to generate one invoice by using the two GSP set one time whatever the APA call first got triggered to the government server that will get registered the next API call from another GSP will get rejected that you can find it out anyhow you are depending on us right so you don't need to inte this API call if you are going with only one GSP next is generate eable API call where you can enter all the details first what you will do you will generate your irn here uh then by using that irn you can generate the EV so there is uh chance of generating the E invoice and eable in one API call but the problem is when there is data wrong in some of the evil data the Arn will get at but you won't get any message for E you will get the message as none so what I suggest is don't try to integrate uh e invoice and EV in one AA call why because you won't get the error for Ev so first generate the irn now and after that by using that irn number and you can generate the EV so here I need the irn whatever the irn I generated right that got cancelled so I'm trying to generate one more irn number to generate EV bill by using that irn number just I'm taking the irn number here just I'm trying to uh pass that uh number and pass some extra parameters like distance transort and Export ship details and dispatch details are not mandatory why because if you are passing already in generating the irn government will pull all the details from the irn itself so I'm just trying to enter the uh date trans do and Doc date this is also not mandatory but I'm trying to enter the same details and when I click on execute it give me the eable number eable date eable validity also and the next API call is which is get eable details by I that means in this API call what you can do is you have the eable number with you uh you have the IR number with you you want to fetch the uh eable number by using that irn number so you just pass the details like what is the irn number what is the uh email ID and all those details by using this API call you can fetch back the EV number link to the that irn that you can fetch It Out by using this API call so I'm just trying to copy paste all those details now so make sure uh you are passing the headers all those things some in the query some in the header so you just come to uh our website to understand uh what what should be the header what should be the query and all those things if you pause all of them correct then it will give you the response if you got any error codes we are providing the error CES in the same website itself and one more thing here what is in bold that is mandatory remaining are not mandatory so you can ignore that when you click on execute you will get the eable number which is linked to that irn number the as possible will be like this is get b2c QR code uh this is not a mandatory APA call companies having turnover less than 500 cres this is not mandatory which is a dynamic QR code this is not given by the government this is given by the white books itself so here you can pass the basic details like uh uh your regist mailed with Master GST this data will get triggered from the whitebook server itself not from the uh government server this won't go to the government server now so here you can see this L GS number means the GST numbers whatever you want and the IP address you can pass it here so uh client ID secret ID as for the sandbox or production whatever it is there you can pass it here and uh username uh whatever you're passing above the same you can pass it here document number whatever the b2c document number that you can pass it out document date I'm just entering as uh today's date here which is 2024 I'm just entering the value of that uh uh invo I'm just entering the random account numbers ifsc codes I'm just passing whatever it is uh just entering the account name or whatever it is and th000 and if it is igst is there remaining everything you can keep it at zero and when you click on execute it will give you the information like this the QR code you can pass that in the QR code generated tool to give the QR Image store that in your database and give it in the print of your invoice so coming these are the different type of API calls given by the government for the E invoice generation where close to 11 calls are available for you next is uh when you go to the credentials we will provide the sandbox and production for the production what we are doing means we are giving you the procedure how to create the username and password in the government portal so this is the PDF which I'm going to give you now so here you can log to the E invis website and you have to go to API registration and user credential there you have to click on create AP it will trigger the OTP then select the our company name BBM Consulting and create one unique username and password so when you create the username and password just go to production authentication call here you pass that username and password and GST number whatever you created here next is you can find resources you can find our Postman collection net PHP visual fact for C nodejs vb.net VB6 this is you can download download and replace with your email IDs client idies secret IDs whatever give you it and you can test the application if you are facing any problem at any point of time please call our support team they will try to help you out once uh everything is done the thing here is you will get a lot of reports from our side APA usage report here you will get the monthly in November I made 41 API calls if you want to know if you click on all you will get the total monthly API calls like what is the username IP address and everything also everything you can download to excel uh from here itself and one more thing APA e invoice user wise report you will get the data as per the username whatever you mentioned here and one more thing the best part of our uh what is subusers where you can create a subuser that means you can become a reseller of our apas just you can sell it to one person I'm just entering the names here I'm entering the email ID and mobile numbers I can give the separate client ID and secret ID for that client here you can add a limit to him you can asend only 100 AP calls th000 AP calls like that so th000 AP calls you can asend once that th000 got crossed he will get a message when you trigger an API call by saying this your apas are expert please contact your software provider that means you can become a reseller by using our uh uh apis so these are the the different type of options we have coming to this if you have any queries uh please contact us on these mobile numbers and email address thank you thanks