Discover Our Example of Invoice Receipt for Sales to Streamline Your Processes

Example of invoice receipt for Sales

[Music] hello my name is tony hutchinson and i work for reality solutions what we're going to cover today is how to create a sales invoice receipt so your customer has paid you some money and you need to allocate on the account so this is a nice quick and short demonstration so what i've got is i've received 400 pounds from one of my customers which is that one there now what i'm going to do is just click on receipt i can receive the money i'm going to show you two ways i'm going to show you a receipt where you can save and allocate at the same time or we just save it and allocate it afterwards so i'm going to do is i'm just going to put in there that paid 400 pounds and i'm going to click save and allocate what it's doing at the moment is picking up the relevant current account which is for the one i have it set up of course if it's getting paid into a different account you'd select that different one if you have any references put those in and of course the date you received the payment so what i'm going to do is click on save and allocate what's going to do is save that transaction and it'll say right what would you like to pay it against what i can do here i can click auto allocate at the top and that will automatically allocate those two figures what we could actually do is if we just zero those out we could do those manually now you can see here we've got 400 pound with it needs to be allocated i can put in there i'm paying off 100 pounds and in there i'm paying off the 300. as long as that balances to zero at the end and your difference is zero you'll be okay for that and what we can do is now click save that will close that window down i just close this down for now refresh my screen you can see that balance is now zero if we're going to the uh transaction list of that account that should now be completely blank with no transactions left so you can see there no transactions if i untick that you can see there i've got my receipt for 400 pounds so that's where you can allocate at the same time as posting the receipt what we're going to do now is i'm going to clear this account off here 522 pounds but i'm going to just put the receipt on i'm going to allocate it afterwards because i have a batch of these that i want may want to do 10 at a time pop them all on system and then i'll get them afterwards so i'm just going to click receipt again and again i've got the same bank account the check value is going to be five five two two but actually they're not going to pay the full amount they're only paying four thousand because we're going to do a part allocation as well so i'm going to do is i'm not going to click save and allocate this time i'm just going to click save and i click close when i refresh my list the balance will drop but it's not allocated against the account yet so what i can do on the side here i've got an option called allocation i can click on there and i can select my customer which is sgmm and i can see there i've got my amount there of my 4 000 pound again i can click auto allocate and i will auto allocate whatever it thinks it needs to pay now in this case he's outstanding two thousand he's paid the whole amount there it's paid all of the 1782 and as we get further down you'll see it's not paid some of this it's just par paid 188 pounds against that 360. so that will leave that invoice as partially outstanding which is absolutely fine because i've not paid the full amount and in this case i can now because my difference again is zero i can now click save and that has saved that transaction click close if i now refresh my list the balance is still the same but for now go into my transactions and we can see there we have a few invoices that are still outstanding we've got a part payment then it's not just part payment because it says so you've got value of 360 and allocated of 198 pound so of course next time you go in you'll need to allocate the rest if i click show transactions you see my 4 000 payment there that is a very straightforward way of allocating receipts against your sales ledger accounts thank you for listening and if you've got any questions please don't hesitate to contact our support team we'll be able to help you thank you bye