Explore an Example of Sending Invoices to Customers for Banking

Example of sending invoices to customers for Banking

right here remote deposit so we got this deposit for 2540.27 and let's say i have an invoice for this dollar amount so i'm going to click on new click on invoice i'm going to create the invoice because it hasn't been created yet i'll create the invoice or assume this invoice was already created i'm just going to ask you imagine this invoice was already created before you were doing this um and i'm gonna put here there's a random generic name copy the dollar amount and let's say this is from november click on save you will notice i'm going to scroll down until we get to that payment notice that this now says records found so records found means there's a potential match there's another invoice that i can match with this if this payment agrees with that invoice you just click on confirm and match that but i'm going to make it even more weird and interesting let's say that i have two invoices that add up to this dollar amount not just that one invoice so i'm going to do i'm going to go back into the invoice and i'm going to duplicate it i'll change the date we'll make this one a thousand dollars less click on save again i'm duplicating them for the sense of working a little bit faster duplicate that i'll pick a different customer even that one okay and we'll make this a thousand dollars flat so now we got sort of combinations we got it could potentially match multiple things so i'll close that and then we'll go back into our banking i'll refresh that and we'll scroll down to that deposit for 2500 let's say that there is two checks from customers in there so we'll scroll down and notice that there's multiple records found so it's telling me look there's this potential one invoice that matches beautifully 100 but if i click on find other matches you will see that there's actually combinations that will get me there right so there's you know there's a two payments that will that will get me there as you can see very clearly or there's a single invoice that will get me there so of course you're gonna have to check with your actual deposit look at the deposit image and see which one works but quickbooks is super smart it tries to figure out what combination of transactions could potentially uh be that so let's say we're going to match it to these two click on save and what happens with the match is that quickbooks the match actually also creates a transaction so i'm actually going to go in here and go into the deposit okay and show you that what one of the things that quickbooks did was actually create like actual deposit and money in the bank so it took the the invoice payment and deposit into the bank uh to make sure i'm going to open up the invoice to show you and then we'll look at the transaction here notice that there's an actual uh payment being received and plugged into the bank so it creates the extra transaction that forces the money to go into the bank so it can be reconciled you