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Free printable receipt template for small businesses

[Music] so if you own a business or you're even just engaging in business activity and you don't have a formally registered business it's typically important to have receipts you're going to have customers or clients that want receipts for their records you know for their taxes and their bookkeeping and things like that so it is important to have them and make sure they are developed properly and have the right type of information now if you get set up with bookkeeping or accounting software typically those can generate receipts for you but it's not always necessary to have that type of software especially for smaller businesses that have a low volume of transactions so if you have a bigger business or at least a business that has a high volume of transactions then you probably want some type of accounting software and if that's the case as I mentioned they can produce receipts right through the software and that should be sufficient for your clients and your customers but if you just have a small business with very low transactions then it might not be worth it to get bookkeeping software you can probably just do your bookkeeping in a spreadsheet but you still want to have a receipt so in this video I'm just going to give you a quick demonstration on how you can make a receipt even just by using Microsoft Excel or Google docs to make it okay so just getting into the demonstration here one of the first things you'll want is receipt written up here if you want to I mean you don't have to but it's nice just to clearly indicate what type of document it is and then over here on the right you can have your company information so your company name your address mailing address uh email address address would be good phone number maybe website things like that you can have it branded too like you can have your logo next thing would be having some type of receipt number I think this is not only good for your clients uh you know they're probably going to want a number but also for your own record keeping as well and you know change this each time that you uh provide a receipt next thing would be payment date so because it's a receipt they've already paid so what date did they actually pay again this is good for your records and for their records as well next thing and of course this can be in a little bit different uh of an order but build too so who was it that you build who paid was it an individual was it a company was it a company care of an individual you might want to put some contact information or mailing address or something like that and then how did they pay so was it with credit card or cash or E transfer can be good to document that for again both sides uh for your records and your client's records next thing so here you're getting into the information of what was actually included in the transaction you know products or services or both and you can kind of break this down however you want you know depending on your industry and the transaction you might need a lot of detail you might not need much detail you might need different sections so for example for me if I'm just doing you know business Consulting here maybe I'm just breaking it down by session you know when did we have that consultation what do I charge per consultation how many did I have and What's the total um you know so if you're selling some type of product maybe you have the product listed and then is you know $30 per product times you know you sold three so total would be $90 so you can just have a clear itemized list of what all is included in the transaction what all did they pay for next thing would be looking maybe at having like your your business number or your tax number you know this can be required in some jurisdictions to have like your federal GST number like here in Canada or just yeah other sales tax numbers so you want to make sure you're compliant with whatever the rules are in your jurisdiction when it comes to those things next would be just looking at a subtotal so with a subtotal you're just looking at the combined total of the products and services that were included in a transaction and then next you want to have a breakdown of any other you know fees typically being uh like sales taxes so maybe there's a provincial sales tax or state sales tax and then a federal sales tax like GST so you want to indicate uh the rate and the amount that was charged so in this case $300 subtotal and we have 5% GST in Canada so 5% of $300 is $15 so I break that down and then I have $315 as the ground total so just a very simple uh receipt but in my case it communicates what it needs to communicate and again this can you know vary a lot from industry to Industry and transaction to transaction another thing I've added here is just this uh you know stamp that says paid just to like further indicate that it is a receipt and that this transaction is over with it has been paid for so hopefully this video was useful and again you can just download a copy of the receipt that I created just for your own template that you can make adjustments to and I will leave a link to download that in the video description below and feel free to subscribe to my YouTube channel here where I currently have over 230 videos that cover business management and business startup topics