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Fusion invoice for Export

it's one of the important question in the interviews once your sales order is created how will you go for import that invoice in your model so your order is already created sales order let me just show you here from manage audits what is the order number zones order number and when we when we go to order number here we can find the statuses awaiting billing okay now what is the business unit U.S one business unit how will you raise the invoice for this sales order that's the question so we need to run the process I think with a program called Import Auto invoice import Auto invoice that's the program we are supposed to execute go to navigator tools menu scheduled process schedule new process here now here we have to go for select the program name as Import Auto invoice Import Auto invoice is the program sometimes when we choose that here it it may show the error result as zero let's go for search for the program Import Auto invoice so what this program will do is it takes for which business unit you would like to run the process so we are going to work for the business unit called us one business unit because our sales order is created in US1 business unit next what is the transaction source transaction means our air invoice transaction like sales order transaction where your sales order is created or our order is created in Fusion application itself because you can export the orders from Legacy systems also okay so right now I am selecting distributed order orchestration nothing but its import invoices from D over from order management and what is the date choose this difficult we would like to choose the transaction type we can choose we can choose the transaction type if it is required otherwise it takes default transaction type transaction type means ER model in AR module will be performing AR transaction type transaction Source right that and if at all you would like to restrict this process only for a particular customer then we can choose this from customer name as well as to customer name okay so that the process will pick the orders which are rised only for this particular customer you can also restrict based on the customer account and you can go for based on the data also accounting date shipping date from transaction number to transaction number if you know the sales order number you can restrict so we know that our sales order number I am going to filter only this information only for this sales order I would like to generate the invoice number I would like to generate the invoice number so I don't want to search for other orders okay now let's go for submit these are input parameters they will ask in the interview point of view while running this so Auto invoice import program [Music] what are the mandatory parameters business unit transaction source to default date for creation of the invoice and if required we can pass either sales order number or date or accounting dates customer details can be passed otherwise you can directly go for submit sir we can turn that chances be the same for all business units yes yes transaction sources say for all the business units because uh the meaning of transaction Source transaction means your sales order Source means where exactly this order is created from where disorder is great so for any business unit if you are working in this Fusion application order will be created from order management there that we call it as do over distributed order orchestration distributed order orchestration [Music] now this is the process we have submitted and this is uh running right now make sure that the process is completed successfully foreign Auto invoice program completed successfully it means system created that invoice for your sales order in case if any errors are there we can find those errors information here execution report execution reporting if we have any errors we can find here execution report republish go to actions I would like to view the output in HTML format click on this system will open another window here it shows what are the input parameters we have passed for this Auto invoice import program and system is clearly telling that one invoice is created successfully number of lines are three three lines has been generated and this is the amount if there are any invoices are rejected rejected Lines by currency lines with the Errors By currency so we can find here so at this point of time now it is success but we do not have the invoice number here we don't have transaction number here okay now we are going to verify the invoice is created or not make sure that the user is having the access to receivables roles go to receivables building you might have created the invoices in receivables directly by selecting create transaction handle but right now the invoice is created already for the sales order and it's been imported into the air model now I want to search go to manage transactions and here we have to enter the transaction number if you know invoice number if you do not have an idea let's search with the transaction Source because uh any of this field we have to enter what is the transaction Source distributed order RK station that is the transaction source and reference number is nothing but your sales order number if you know the transaction date you can search if you know the customer name also you can search not a problem now this input parameters are sufficient now system is showing that this is the transaction number means invoice number so AR invoice is created successfully for the sales order okay and click this button show more we will find cross reference nothing but our sales order number thank you transaction number is nothing but our invoice number what is the transaction Source distributed order orchestration nothing but do so your order has been imported from order management who is the customer business World building to ship to sold to but the same customer we sold the goods for this location we raised the bill also for the same condition and we can find what are the items added how many items are there what is the unit price then tax information if there are any flight charges can be find here it is okay so this is uh how the auto invoice program will work it's a standard question so when we say we are a finance consultant obviously this is expected uh in the interview point of view saying that can you tell me how will you import the invoice in AR module or generally order to Cache cycle they will expect that's a standard question also what is the order to cash cycle so first we'll create sales order in order management model once the order is created when will book The Order nothing but confirmation then we need to release the goods from the warehouse an inventory model and we need to confirm that all the goods has been released from the warehouse for shipping then we have to ship the goods to customers so once we ship the goods to customer then we need to raise the invoice in AR model for that we'll run the program called Auto invoice import program once we run this order invoice input then system will create the invoice for the sales order whatever we have selected and then we'll go for receive the amount from the customer and transfer accounts to GM so we'll create accounting transactions here we can view the accounts here the order is sorry invoice number is this status is complete let's go for creation receivables accounts receivables received creation both transaction accounts we have to transfer to GL as well as receipt account also we have to transfer to the create receipt choose your business unit which method you are going to follow is it directly receiving the amount from the customer to bank account or deposit no remittance nothing but directly Direct Cash receipt number how much amount is uh 1000 362 136 2.50 no problem if you have some balance you can keep it on on account let's say fourteen hundred dollars you are collecting from the customer and let's go for apply manually on the invoice okay we received 1400 from the customer and still unapplied amount is 37.50 there are two options here either we can keep this amount on customer account and apply for the next invoice this is one method the second one is you can go for a refund you can refund this amount to customer third one also is there what is that you can write off it it means you can close that customer says that okay no problem let's close this it's a small amount I don't I don't need to worry about it maybe positive or negative both the amounts can be done how we have to go for that actions menu more there is option issue refund create write-off and create on account application you can keep this amount on account okay application account so I'm going to keep this here because customer is telling that keep this amount with you only apply for the next invoice for example you have got credit card bill 390 but you paid 1400 dollars hundred dollars they'll keep as it is and they'll apply for the next cycle means Next Period next month that hundred dollars will be applied it means hundred dollars will be with company only but that will not be a write-off that will not be refunded to customer that will be applied to the next invoice okay so that's what we call it as uh on account overpayment as done by the customer so that will be applied to the next time next invoice that is that is what we call it as an account so total three options will come so now amount is on account not on applied okay so one is refund another one is write off another one is on account three different options we have selected then go for save the receipt and then create accounting transactions and we can find accounts here and then go for transfer this accounts and other options here okay so this is about uh the important questions find out if you order to cash cycle as well as the auto invoice program parameters what are input this so you if you are good to go or this sales order creation sales order booking pick release be confirm theoretically also you can learn because as a finance consultant we don't require much but if at all you are looking out for order to cast cycle in depth for example I want to go with new item okay and I would like to see the complete inventory roles order management roles also I prepared three videos for order to Cache cycle here you can search in YouTube RTL online training order to care cycle you can find order to cash cycle part one then part two then part three so here what I have done is I have taken a completely new user and then I went with our inventory generally for finance consultant it's not required but if you have time just go through it okay just go through and you can go through it in order to get cycle this okay thank you as guess any doubts here please because this is order to cash cycle how we have generated and we have covered one more is on account you can keep the amount with the customer account only in account itself as a balance it will apply for the next it will be applied for the next invoice okay thank you let's see you tomorrow