Streamline Your Processes with Fusion Invoice for Research and Development

Fusion invoice for Research and Development

process based on use cases of pisb group let's move to the to today's agenda and day four the agenda of today is interest in voice configuration and process then recurring invoice configuration and process then fbdi supplier conversions that is bringing the supplier details from Legacy data so how the things are performed in the application we will see in today's session so let moves to the next slide as per use case as per business requirement the with selected supplier or vendor any delay or overdue payments as per term should attract an interest payment at the rate three percent per annum so this is the requirement of business user so what kind of setups basically we have to do in the application to perform so that key so that the interest in voice is created automated automatically so let us move to the next slide the step for interest invoice configuration and process in invoice option we have to enable the create interest in voice and we have to provide interest expense distribution out there we have to provide minimum interest amount and we have to select the interest allocation method so whether you want to allocate in Line to Line basis or and the total basis right so that is the allocation method then the interest rate in payables application we had to define the interest rate out there out there from date to date the range you have to provide and provide the interest percentage right and after that in the supplier side we set yes for create interest in voice right so these are the configurations we had to do in the application in our test case related to Auto invoice in the accounts payable we will create a an invoice workbench we will in the header level we will select the payment term as immediate so that we can perform the task and the date should be a priority right so that is the importance today's date is there and I am making the payment it will not attract any interest and minimum amount should be there so criteria is also there more than that certain criteria the minimum amount should be say uh two dollars or three dollars whatever there you will test that particular case right so that is the requirement and we will create a payment in the payments workbench by selecting the vendor or supplier with the current date the system will create interest amount based on overdue balance right so that is the overdue balance and the term based with the term date right so that is the term date with the current date with that defined interest rate there on right so let us now move to the application how the things to be performed so first we will go with the configuration that is in the invoice option we will enable the create interest in voice right so let us navigate to that so let me log in with the user credential so we have login with the user credential [Music] from setting an action setup and maintenance select scope as financials invoice option that is invoice option and select the business unit as a selected scope bisp solution and C Miami is the my business unit if you scroll down little bit down out here you will see interest right so that is the interest I have already enabled that create interest in voice and provided the interest expenses distribution right so that is the interest distribution I have already provided and minimum interest amount I have provided that in minimum interest amount that is five dollars it will since it's a U.S based and the functional currency is in dollars right so that is the five dollars minimum five dollars below any five dollars is there it will not create any interest invoice now the interest allocation method that my location in all invoice line you want to allocate in all invoice line or a single distribution so I will select a single distribution out here and seven close the first step we have done now moving to the next setup that is interest rate right so that is interest rate if I select all interest the manage interest rate we are manage interest interest rate is the task out here the percentage is five percent as per the requirement of the client that is three percent right so that is first of January to 31st December 23 the financial year 23 it is showing five percent let me change to three percent as per the requirement of business user as seven close right so I have done the second setup now in the supplier side I have to set yes to create interest in voice right so that is the third configuration related setups we had to do right so let us navigate to the procurement and go to the suppliers let me through the task panel manage suppliers I have already created a supplier let me select the Dell Inc here we are edit the same go to the sites right so go to the sites area the bsp in Miami edit the scene and go to invoicing invoicing tab scroll little bit down area create interest in voice right in the under the terms create interest in voices and my payment term is 210 30 right so that is 2 term 30 by default it will come I can I will change that particular thing right so that for the test is you will do so right so let us create interest invoice set yes and seven plus and seven close now we will navigate to the pay bills and voice workbench let us move to the tables and out here the invoice workbench select the invoice for which let us create our one invoice right so let us create that I will create the invoice with prior date and take the payment term as immediate right so that is let me select yeah and select the supplier as tell Delancy right so say Del 5055 that is the invoice and I am selecting the amount as 85 000 as a standard invoice I will select as um computers right so I will select a prior date uh let me select that as this right so first off August I am selecting and the payment terms I am selecting as immediate right so then only the interest invoice will be get created as per demonstration I am using the same in real world scenario it will be provided that is 210 30 it's the date will be the prior date to that ingly the interest will be calculated so for the demonstration purpose I am using the immediate one right so and in the lines level I will provide the line amount let me provide the line amount here five double zero triple zero and distribution combination I am providing the same let me provide that let's go down yeah two zero one and the account I am selecting okay let me select as computers so let me select this computer and this services are zero zero and the line of business is 0 0 and the resources as 0 0 let me select the intercompany two zero one and the future as zero zero right say okay here we are so we have created the invoice with the Friday and let me save the same so not validated yes it is not validated let me firstly approve that scene let me validate the same manual approval has been done let me validate there we are so validation has been done right so the validation has been done and the date is first of August right so payment terms are changed to immediate and go to the manage installments if you go to the manage installments this is my payroll this is my pay group and the method is electronic right so let us navigate to the the saving close and navigate to the payments right so let's navigate to the payments and payment will be done in today's date right so let us create a payment so create payments of the task panel we will select the create payments I will select the supplier that is Dell Inc and select my disbursement Bank this is my bank yeah so currency is defaulted right so I will select my payment process method that is this is my method and from here I will select that invoice add and select this is the invoice 85 000 dollars apply and okay um the interest is not coming up I think so the amount we had taken a very less amount right so that is why it is not taking up let me create a one more invoice with uh bigger amount right so that is the these are less let us now navigate to the again invoice workbench let us create a one more invoice with a project more project probability ticket then Inc and I will provide the number as in me should I tell you 78820 provide us some bigger amount so I am taking um two five double zero zero as the amount sorry one and give the some date related to July select the July and select the term as immediate right so I am selecting the immediate and out in the lines take it uh 85 000 itself it will be calculated at the time frame we have increased July right so take it as this one that will be a let me get the term date right so so when the immediate and I will provide 85 000 provide the distribution combination right select that 201 or Center as zero zero then account I will select as computers select that line of business and resources provide the combination and right so we have created the same let me save the scene validate the scene and let me firstly approve the invoice let me check it out here we are let us now navigate to the payments from task panel will create payment let me quickly select the supplier Delancey that is the supplier and select the displacement Bank this is my displacement Bank this is the payment process profile I have selected that select that particular invoice through yeah this one we will select that apply and ok see the interest has been calculated right so let's select that and select that this this invoice also let us select that invoice also this one also so you can see the date range the interest has not been calculated out here the interest has been calculated right so as soon as we make the payment the interest invoice will get created right so let us say that and the system will create one interest invoice with this number with this with IND right so let us save this yeah so interest in voice has been created let me check manage payments go to the manage payments select the today's payment and select the supplier tell Inc search with that we are Delancy search open that the payment number So Paid invoice go to the paid invoice you can see this invoice that the invoice has been created right I can select that it will navigate to the invoice workbench where the invite this invoice interest invoice has been created right so this is the invoice and with the interest of 39 days for three percent at the three percent right so that is it has created uh interest in Voice automatically system has created interest invoice so this is how we create interest in voice automatically system will calculate on delay payments as per the client requirement we have test that particular case out here right so if I go to the navigate invoice workbench we can see the same out here just recent go to the recent so let me navigate here we are same invoice open the invoice it has been validated now right so this is how the interest advice get created right so interest of 39 right cancel that let's move to the next topic uh how this webinar that is recurring invoice right so what topic is recurring invoice configuration and process as per the business requirement the create recurring invoice based on monthly rent for nine months as per the rent agreement starting from 1st January 2023 how to create that in the application what are the configurations we required for our test case related to recurring invoice in the accounts payable the first step is to create payables calendar right so that is calendar we have to create in the application then we will download the recurring invoice admti spreadsheet it's nothing that application development framework desktop integrator spreadsheet is there the tool is there and we will provide the details out there the fill the required details and then we can review and submit the same and validate the by creating validate the invoice out in the application and create accounting process in the application also right so that you will see in the UI right so let us first create tables calendar right so that is the first step we have to do so let us navigate from setting an action navigate to the setup and maintenance in the financial scope select as calendar payables calendar right so let me search with calendar calendar there is a accounting calendar as well as the pay bills calendar right so we have created already a pay accounting calendars now in the papers calendar I will select the payables functional areas payable manage payable Calendar let me create a one calendar I have already defined a One Calendar let me create a one for this demonstration I will provide the name as bisp pisp rent CL right so that is my name in convention I am giving same out here and the calendar type is General I am selecting and frequency is monthly right so I selecting the monthly and starting period I will select the starting period that is as per the use case the January is my first January will be the starting period and from date to to date you can provide so let me provide the same from date to to date that is January to date is um as per the September right so you can provide that from date and today or leave it blank right so it will create a calendar you can provide the same or leave it blank this is not a mandatory one the fields mandatory are put in the master uh asterisk the period 12 periods will be created out here there is no adjusting period right so that is 12 period will be there and generate the period right so that the generate the period so you can see the period has been generated the 12 periods has been generated with the naming Convention as period name as January 23 starting and ending right so it has created a 12 periods right and save and close so our calendar is bisp rent calendar for this demonstration purpose we have created the same Now navigate to the invoice workbench in payables papers work area from the task panel create recurring invoices select that let me download that yeah it get downloaded levels here we are it will ask for credentials I will provide the credential [Music] sign in with the password so out here I will select first is business unit my business unit I have to select out here and I will select the business unit as bisp area bisp solution Miami right I will provide the invoice number that is let me select the invoice number as r I and V a b C slash that's it and in voice amount I am selecting as say 75 dollars oh sorry 75 dollars out here and I will Select A supplier out here is right so I have to select the supplier double click the scene out here I will select supplier let me select the supplier as Del let me select the supplier as computer right so computer advances my supplier search with that area say okay let me provide the other details suppliers site double click the scene I will not blank and search the scene here we are one sub site please