Discover the Power of Fusion Invoice for Security

Fusion invoice for Security

yes so in this session we will discuss how we can go for create a transaction in account receivables module once the transaction is created how we will go for collect amounts from the customer and then how we will go for deposit in the bank and then how it is going to be cleared so we'll take to a small scenario here whenever we are working in the projects regularly we'll be getting this type of scenarios let's say the customer is asking for multiple receipts now we are going to write the transaction ten thousand dollars that's the transaction we are going to rise and customer is going to pay five thousand dollars cash which is immediate clearing it's it should be clearing without parameters and another 5000 we are going to have five thousand dollars we want to go with the remittance it means uh this is cash receipts we are getting and then we are going to get five thousand dollars here check I'm going to get five thousand dollar check and it should be remitted and then after that it should be cleared it should be cleared so that's the requirement for us so we have to go with the multiple receipts for the same transaction over here so one is your direct layering another one is uh received with remittance and then go for clearing okay so what we are going to do is I'm going to hire a new employee here first and then after that we'll go for add air roles and we'll go for add data access then we are going to run ldap process after that we'll go for create transaction we'll go for complete the transaction here and we'll search for the transaction manage transactions so that is in part one we are going to discuss about the complete transaction setups in the part two what we are trying to do is we are supposed to create a receipt class received classes one is uh direct clear another one we have to go for create receipt class to Second receipt class we have to create which is remitted remittance is required and then we will go for create receipt one is direct here so that will be clear directly okay so that will be receiving five thousand dollars from customer that amount will be directly cleared so that received status will be clear directly we'll take another uh part three here so in part three what we are going to do is we are going for cash management because clearing we have to do it manually whenever we do the reconciliation and cash management model automatically it will be cleared so what we have to do is we have to add cache management controller to our employee after adding the cash management role to the employee then what we have to do we have to go for ADD we have to go for add the data access then we will go for cash management first what we have to do we have to create a bank statement because you received five thousand dollars check and we are going to deposit in the bank and then we are going to pay it so before we go for bank statement we have to create a receipt yeah module after creating the receipt then we have to go for deposit in the bank nothing but parameters liquid remedies then we have to go for create a bank statement and after creating the bank statement we have to we can't see transaction once we reconcile the transaction then we can see that the receipt will be cleared total one ten thousand dollars will be received so this exercise we are going to do it in the three parts so part one we are going to have one video where we are going to have the complete transactions part two we are going to have the receipt setup and receipt creation automatic clearing and part three we will go for cash management and go for add this particular setups related further cash management model okay so first we'll go for part one so what we will do is we'll go to setup and maintenance we are going ahead with the us1bu US1 business unit let's go for financials going with the new employee here manage users let me go for here John receiver we are going to say that he is one of the employee for our legal employer us1bu as well as for us one legal entity what happened we are not getting our PU okay in US1 legal entity it seems it is showing business unit error let me cross check and somebody might have changed us one business unit legal entity that we have to check for the financials where do we cross check the legal entity for bu assign business unit go to the task here manage assign business unit sometimes we are not able to get it here let's go to Global search assign business unit business function its task is disabled why it is disabled go first change future options somebody might have disabled this okay we are in compensation management let me change click done button come back to financials okay go to in financials change features here we can find sometimes you may not find these payables or receivable some of the options who might be disabled we need to cross check here change feature options here it means whatever the Futures are available in these offerings or those are enabled or disabled we can get it from here now we are talking about which module receivables module we are going to okay this is about Enterprise structure right business unit setup business unit setup why it is disabled here it's a basic thing right standard setups financials features opinion the problem is actually not this one the reason why we are not having the access to that particular task it is showing disabilities we have not added application implementation consultant administrator role is added so we have to add application implementation consultant so go for edit add role application implementation consultant role then we will be able to find here now go to setups financials assign business unit business functioning just log out and login thank you so let's not updated foreign foreign foreign foreign legal entity so what is the reason now everything is fine right this is our business unit associated with the U.S one legal entity and with the primary lecture but when we try to hire an employee we are not getting that right that's the problem let me cross check once so let's go to the task manage users we are trying to hire a new employee choose the person type as employee and choose legal employer U.S one business sorry us one legal entity then we are supposed to get yes now it is work so that is a problem with that user login actually that user does not have the rules proper roles so now I am mentioning joint receiver this is the username let's go for assigned to us one legal entity and U.S one business unit so hiring process has completed a successfully Let's uh go for assign the roles to the user foreign first okay transaction we want to go for create so let's go for add the role called accounts receivable manager accounts receivable specialist these two roles are required to work with both transaction as well as the president okay let's go for Save and close if we look at our business flow we have done all this one by one ad roles is done now we are going for data access we are going to complete the data access here return button good as FSM environment let's go to financials over here now we are going to provide the data access to the user account receivables means business unit is the security right data access for users foreign username and we have two roles receivables manager select business unit and us1bu select second rule business connect that's seven close after providing the data roles then we must run the ldap process sometimes this ldap process will be scheduled or even if someone submitted the Zelda process no problem it will update our users and the enter is also they will ask us why we required a lab process what it will do is the background so it is going to synchronize the users and roles information in the name itself we can find the programming processing what it will will call it as ldap process lightweight directory access protocol internally what it will do synchronize users rules and roles grants privileges all the information it is going to come back synchronize that information submit sometimes you will be getting error messages here no problem even if you get error message you can see that message here the process this process will be queued up for submission at position one it means uh it's waiting for another user somebody might have submitted where do we find the result for this elder process scheduled go to tools menu scheduled process here we can find okay it is showing that right now it is blocked so we cannot expect the result but let's see it is blocked right now because multiple users might have submitted sometimes it will be blocked and released automatically as yes some other programs are running let's see okay we'll just log out and log in with that user this is not actually the functional or technical job it's purely a DBA activity which will be taken care by Oracle in the cloud if it is on premises or generally Oracle our DBS will take care if it is cloud Oracle will do that there are underscore receiver go to navigator the rule will automatically apply so for role attachment uh we don't need a lab process ldap process is required only for data access so the role will be applied that's not a problem but whether you got the data access ldap has completed successfully or not based on your data see now you are able to get the data it means internally it has completed successfully now we are going to rise the invoice now we are going to create a transaction for ten thousand dollars for our customer we can take the new customer or we'll go ahead with existing customers let me go ahead with this create a transaction or you can create a customer also so let me create a new customer so customer means it will ask what type of customer is it person or organization person means individual because the organizations will sell the goods to the individual people means persons or they can sell the goods to the organizational so that can be anything so I'm going to say that it's for organization I'm mentioning that this customer name is uh let's say RTL customer of the customer customer account information account I'm going to specify now go down here and here account address set this is very important we must remember which reference data set is assigned for your bu by default it will be cost right you cannot go with com here it's one of the important question in the interviews if I search with common sit here we don't find we don't find common settings we'll find the first site I'm not getting even that also what is the reason you don't have FSM access let's do the customer setup from FSM environment the current employee does not have access to FSA login with employee who is having the access to your system will cross check over there first we will see which reference data set is assigned for customer account site let's go to financials business unit go to the task manage business unit set assignment we are already in the scope of our business unit foreign customer account site what is the reference data set cast site custom site is the reference data set so that whenever you are trying to create customer here customer account site then we are supposed to choose that reference data set here create customer foreign say hey I'm going to make this uh site purpose is both billing as well as shipping so that we can ship the goods to customer as well as we can send the bill also first we have to make it as a billing address then only we can go for make this as a shipping address so what we have to do is let's go for this is ship to and then we'll go for this as billing address we can choose we got some refreshment issue let me go back and see there is some server issues as it is vision and stem somebody might have working on the same task that could be the reason foreign for the customer we will see the profile class default profile class will be Associated we don't need to go for it so we are going to log in with our employee John risio foreign foreign let's go for save this transaction this is our transaction number but it is incomplete status right now so we are supposed to go for set the complete status we have to go for complete the complete and review so that system will cross check any other setups or now we can find tax also is calculated here eight percent it seems tax is there so this is based on your county and state so whatever the tax territory tax is calculated based on that we'll get it this standard tax total invoice amount is ten thousand eight hundred dollars that's the invoice amount what is the invoice status now complete go for uh say one close so we have completed the transaction now we can search for the transaction and find the status whether any amount we have received or not seven zero seven six five still we have not received any amount we are just cross checking that transaction number seven zero seven six five and click search button and we will find over here click on this actions go for balance details now we can find here what is the total invoice amount how much balances are there so this is going to show us how much amount we have received so far any credits or refunds are applied in your transaction any adjustments are done any feature dates payments from the customer it means post-dated checks you might have received from the customer any discounts you have given to your customer so we'll find the complete information in our entered currency so if you want to go for an accounting currency also we can view that in accounting currency so at this point of time we have not done anything means we have not received anything from the customer we'll see that in the second part okay thank you