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Fusion invoice for Technical Support

so I did even uh interest related settings Saturday but uh we failed to see the result because the performance issue it immediately didn't show uh the interest is not validated and even interest invoice is not created start from there okay so I'm starting with interest creation path again uh interest voice related topic so from financials uh the interest related setup what we're going to do is you are going to see from the manage invoice options from the payable Financial software okay so here uh we have the option to uh if you want to enable the interest functionality you have to just enable the create interest invoices option and you have to give the minimum interest amount and interest allocation method you want to go with single distribution or at all invoice lines so I just selected with all invoice things and this is the interest expense uh distribution combination I have given okay and after this we have a created the interest rates so manage interest rates for payables so it is like uh here actually this Consulting you won't use in real time but why it is because if you can see uh we can just create the interest rates for a duration of certain period with some percentage but this one to use like for the uh each Supply is uh allocating with the different interest rates you can just create uh only the percentage for a particular duration okay for example if you are making the payment uh after the due date certain subject May charge to personal Supply May charge one percent or five percent right so those kind of things you just cannot segregate the supplier level and after this this is at The Bu level uh and then uh the supplier site level even you can just uh uh take the decision whether further supplier you want the interest functionality should be enabled or not like you will have the is no option and also uh default from the payable options okay those are the options we have then uh let's login with user so those are the setups we did and after that I even created the invoice with uh older dates like I created invoice I think from uh some date of Jan period and then uh I made the payment even I tried to make the payment I didn't save it but it didn't calculate the interest so that way we thought actually it is because of some uh performance issue on just navigating I'm just trying to search that invoice once we set the invoice uh we'll make the payment and we'll see whether the interest is calculating or not sorry actually didn't calculate the interest no and I want to search with supplier hello everyone Hi Martin good morning hey good morning foreign I know hey Karthik good morning good morning yeah good morning Naveen okay hi so I'm creating my uh in IND just [Music] a thousand is amount US dollars payment currency has anyone tried uh with interest is calculated for the invoice which you created on Saturday forgot the invoice number okay you need to change the date changing yes first okay however uh so my term date is based on the invoice date I'm thinking so that's really defaulted so accounting date also we will make it to UI State itself so that it is [Music] let me just see the distributions information once to 125 save it and close save it validate okay Fab is our prayer periods we never create any transaction virtual system allowed us to validate this one can one tell Y and even the supply is having prepayment invoice okay so this will be my notification enable the checkbox of uh show available prepayment still supplier so you'll get this prepayment application here right so let's say in the prayer periods even you are able to validate and do the accounting because and that five period even it is opened we open directly from Jan to uh April all the periods right that's what it will be showing so we have taken payment terms is amazing 30 days so uh 13 net so 2120 means uh by first may we have sorry the first match we have to make the payment but now it is 4th of May it's validated accounted and save it and close foreign appeared okay so once here you can see once you select the Cisco 20 sub player uh the payee will be Furniture World Supply because we Define the third party payment relationship with this Supply okay very process profile parameter the bank holds will start up getting refined invoices to paste select changes for the invoice okay and then click on again okay interest is not still graduating no another reason oh it's still not working mm-hmm most quantity is fine but interest it should calculate I don't know the reason still uh it's not working thank you actually should not have any problem whether it if you have any third party supplier relationship event the interest should be connected not lucky we just check uh what option I have selected for this update for the interest s okay create interest inverse default pay block for different options need to be selected there is nothing wrong with this let me delete we don't remove option then I can update this part hmm okay so I think we can only end it we can't remove name let me just you end it with bad page [Music] foreign with that option even but let's see thank you okay the queen has recreate the payment and see foreign itself hmm hello all right okay it is coming when you're selecting the payment process profile with uh electronic sorry experience okay so I created two Payment Plus profile one is with check so for the check it didn't show the meter account which is suppress one electronic pen them in time it is not applying but this is the process that is the setup actually we just need to do or it will work sometimes in different chances we will not see this kind of behavior but we are practicing just see uh who is working fine so once it uh interest is calculated for that interest amount even the interest invoice unit will create okay so some other time when we see again in the next one week if it is working then definitely I will show you once again okay so this is about the interest in Wise part just canceling this one we can use this invoice for some other uh scenario so now let's discuss about uh this payable process so we have one more kind of payment that is uh bills payable uh payment so if you want to do the Bills payable payment we need to do certain uh configurations first we'll do that and then we'll see how this builds Fable will work Bill's payable is nothing but okay so there's no Mass configuration I'm just going to do while uh creating the payment method itself we are going to enable the bills payable checkbox only that is a one setup we have to do and this payable is nothing but it is like once you make the payment today also uh like by what date supplier can claim that uh check so that you are going to give some certain number of days or a specific date you are going to give while making the payment so supplier cannot claim the check uh till that uh date reached okay so that's that is a build payable configuration topic so provide builds payable account in common options available procurement so this is the one thing we have to map and then you have to create a payment method for bills payable so what is the payment method you're creating like EFT or the check for that payment method you have to enable the bills payable checkbox and then you create one standard invoice and will make the payment with future rate it means till the date uh Supply cannot uh claim his check so this you will use for different reasons like uh you know the treasury team uh wants to uh see about the funds and there are having some limited funds so in future uh days if they want to do that you want to proceed then they can use this uh Bill's payable configuration concept okay so here under manage common options for payables and recruitment we map this bill's payable account with any fish okay so this is the account we are going to use uh c21070 bills payable account we must need to map if you want to use the bits payable feature and then from the payments functional area uh while creating the payment methods from manage payment methods task you can create a new payment method or you can use even the existing payment method but for the business people I'm just going to create a new payment method and here under the bills payable section we are going to enable the bills payable checkbox fine so I'm just giving AMD so I'm going to give uh usage rules validation and everything remains same I'm not going to do anything with space speed I'm going with all business units all legal entities and all payment process transaction back inclusive goods and payables everything so validations and also this take I'm going to use for payables receivables and cash management and under the validations I'm not going to keep any validations here so let's go to bills payable and here you need to enable this uh bills payable checkbox okay so this payment method you can use only if you want to make the payment uh with the future updated with the future data payments if you want to do then you must need to use only this uh payment method which is enable the bills payable checkbox okay and additional information that's ignorable just ignore it and save it and save and close okay so that's it this is the setup we can do for bills payable so let's navigate to invoice for the existing invoice the new configurations will not work that's the reason I'm creating the new invoice okay the invest which we just created for uh to see foreign system will not allow me to use because that image is created prior the setup okay so any testing what you're doing uh that will work only after the configuration created if you create I'm giving 0 5 0 4. and give some one or interesting Okay so to everyone we just uh disabled or we give an end date right to without party it's a player you can see now the third part is a very small it's not appearing here earlier we got one more field here additionally added where we can see the third party software as we undated it's not appearing now so whatever the payments you're going to do that is for Cisco supplier itself so let's find it so underscore BP is uh invoice so bills payable payments is nothing but future data payments we are going to specify on which date a supply can go on in caches check even though if you're making a payment today whatever the rate you have mentioned you are specifying for under date itself okay one minute we need to change that payment method for the sub invoice because with AMG EFT watcher we'll just change into the news payment method which we created foreign thank you okay if you're using AMG check then if you're searching for that invoice that invoice will not be appeared because that is suitable payment method then go with the payment process profile [Music] for this it is working okay [Music] voice is not appearing YC is not appearing with Bill's payable payment method foreign not just to do with anything [Music] you're not posted yet well posting is different if it is validated you can make the payment for that uh posting you cannot post even your payment entry if you want post your invoice I mean the invoice Ah that's what I'm saying posting is not a dependency if you won't post your invoice entry you can't post your uh payment entry but for the validated invoices can be paid um thanks foreign we'll see collecting all actually it should work thank you why that you know voice is not still available for payment time in this coordinate or electronic payment is two okay thank you Martin it's like if you want uh do the accounting for your invoice till you can make the payment system will not allow you to do the accounting for your payment event till you upon your invoice okay foreign foreign [Music] foreign okay thank you foreign thank you foreign thank you foreign [Music] [Music] foreign foreign the value is not a number immediate payment term and so it should available for the payment definitely thank you next another much to even troubleshoot [Music] for using payables and we enable the first cable checkbox so here it is like if you want to give the number of maturity date override you can just give the date if you want to even here you can just specify the date while making the payment itself there is another option here but this is awesome thank you just check whether with any other payment this invoices I mean it's not a dollar today bad money [Music] foreign okay so you know for all the payment plus the limit of control is coming the last 50 being to come and we'll Define no no our invoices are not visible in the payment screen at all whatever invoice it creates while this is not looking huh we didn't change the payment currency for the latest invoice um foreign yes sorry which is payment method for this the payment method is gvp wasted your time didn't changes don't change them fine now we can make the payment oh wait the holidays I'm selecting the payment method of AMG Wheels payable check payment currency CBP foreign required but the payment currency was 2017 it isn't available when you search with GST okay we'll see let's see uh if you are dying to save and create another if you click on Save control system should not allow us to seven close or as we given the number of maturity over right uh is a five days so if it's even close it may save it but if you see here in the advanced tab if you won't use number of days there then uh this field will become enabled and here you are going to give the maturity date so today is the 4th of May right and we have given number of major to override days is 5 days so it is giving ninth of major major to date so till this date so if you send the check to supplier even you can't encourage that check till 9th of May okay and this conversion is for because we are doing with the cross currency payment and the other working conversion rates and conversion rate will be used so under the bills payable section you can see this payment method what use is bills payable yes if you uh do it with the electronic or AMG check then it's not with s it will be with no and you can see the majority conversion date and conversion date type and that date what will be the conversion rate and this is the maturity date in this information you can see for Bill's favor clear Martin yes okay I think we even didn't appointed this new eyes so in Clues so we have less time so what we can do is uh okay so if you're okay for another half an hour then I will go with the shared service concept this you can easily complete in a half an hour time so this is the service concept we discussed uh many times like if you're having multiple business units you can just keep any one of the business in it as a shared service center bu and that business unit is going to make the payment of all other invoices which are having okay so it's like for all other business units you're just going to enable the invoice function and you want to enable the payments function so bu1 itself we are going to enable the payments function and then for each of these business unit you are going to define the relationship between are you going to define the relationship with bu1 business unit so in ABS by using absolute uh 11 process request we use to achieve this one but now by having the shared service concept even with the quick payments also you can make the payments of other business unit invoices okay so very less setup we required uh uh we'll try to complete this one today so just give a minute so what are the setups we required for this is so we have to create a new business unit to search this one at least we should have minimum flow business you need to test this scenario we have already uh under one and those business units should be under one under the same Ledger even though if it is under the same legal entity or across the legal entity but those should be under the same religion then only this concept will work so now under us primary Ledger we have two legal entities and each legal entity have one respective business unit right so U.S infra and U.S little B we are having so for U.S infra bu already we have seen invoice creation and the payment creation so for retail bu we will enable only the invoice functionality and we won't enable the uh payments functionality fine so create business you need to and in the business you need to enable only uh invoice and any other functions accept payment function to test this scenario okay then you have to enable the manage service provider service relationship then create the transaction user the same user we are going to use and then we'll assign the rules so rules also will be there we just need to provide the retail business unit access to this user and then to that user we have to uh Define HF equipment agent for that business unit even so that we can have the supplier to the business unit and yeah so we'll see up to here so it is like you can create a new supplier or others to the existing supplier itself you can create you can create a new site and that site you can assign it to a new business unit okay so any one of that way you can test this scenario and so manage common options are payments and procurement this is only one setup you need to do other than this uh invoice options and payment options is optional and payment options however it's not required you are not going to make the payment by using that so we are going to create the invoice by using business unit 2 and we'll make the payment from business unit one the first step uh create a business unit we already have the business unit so you need to create a business unit but we just need to make sure uh that business unit doesn't have the payments function enabled okay so from the scope I'm just changing to infra bu sorry this existing is in trouble so let's go to it will be okay so for this retail bu ilts invoicing function is enabled so we can make the we can create the invoices but I just want to disable the payables payment function okay so from this business unit you can create the requisitions procure you can procreate the goods you can perform material management all other models business functions you can perform except payments okay so save it and close go to all tasks because service relationship is an optional task so here you can see you have to make sure the scope should be a U.S retail service is Big because from the for this business unit you are going to define the relationship with another business unit which is having the experience functions enabled so the payables payment service provider you go for search you will get only one business in it which is under the same lecture that is U.S infra view click on apply and then click on that okay that's it save it and close so this is what the relationship with it so creation of transaction user we are going to use Jola 99 itself and that user already having the payables related roles so to those we have to now give a retail services bu access navigate to users and security functional area go to all tasks get access for users and add to 1199 specialist business unit foreign manager is required invoices specialist and supervisor sufficient so those two roles something we will give okay one done just let's run once uh process we assign the rows and we assign the business need access to the user then you have to assign this user as a procurement agent because for the business you need to that is for the retail services view also if you want to create the invoice you should have the supplier right so uh and let's say the ones who can create a supplier uh who is designated as a procurement agent right so from the scope into I've done that apply and go to task select Retail Services bu save it and close so Jordan 99 I'm making her also the procurement agent for retail services bu so here if you want to select the business unit of procurement business function then your video will not be appeared here is appearing because enable the procurement business function for this user foreign okay good sorry so here I just want to show you one more difference that the payment number 108 which is created for the bills payable you see here uh till now what are the payments we made uh the status of the payment is negotiable right but uh for the bills payable payment method uh the payment which you use which you created by using a Bill's payable payment method the status will be uh should it will the status will be issued okay so this will change to negotiable only after the five days uh that is on 9th of May when it is negotiable then only a software can impress the check right but accounting entry you can see I'm just going to even post a ledger but if we can't do a thing because invoice is not created invoice is not a Content I'm thinking so let's see ship okay so once anyways are counting we'll just come back and see once again so let's click on done for the time being now let's navigate to invoices okay we are here itself right so let me just close to radio accounting is done so we can do this switch so that we can even see the Continental for this manage payments foreign currency why because this thing cannot be accounted until the accounting even for the application payable that your friends fully accounted so there is something failure had a invoice level uh which is not accounted I'm thinking fine we can do that disappointed right so why it didn't give yes use the card it is even done might be red completion of this we are tempted okay we'll see this so now what we're going to do is uh as part of the shared service concept we Define your 99 as a recruitment agent even for original service is BU so you can test this scenario by creating entirely a new supplier or to the existing supplier itself you can assign the retail services for you and you can test so how do you want me to go we'll create a new software for that bu or to the existing software will create a we'll assign that to your service search bu ilt Martin you can use the existing existing one yeah okay so it is very simple uh want to create newspaper when you can just create the same way how we created and we have assigned the site level we just selected uh this business unit right Amazon it is once you create the profile and addressing for the next layer uh here at the site level so this is code 20 supplier itself I'm just going to add one more site okay so this Sublime I'm going to assign a site called retail service bio which we just enabled okay so both are in the same location so the same address I'm just going to use and save it so all our uh just the defaulting options so I'm not going to make any changes I'm just going to add The View so last time you have seen from Auto create assignment right so I'm just going to give this time manually yes Retail Services that will be default your and here these are I'm not giving because we're just going to give only one single invoice so save it and close all right okay so now this supplier is having two sides so by using little Services BJ will create a invoice for that view as we just enable The Voice function so let's see whether can you make the payment but for the same business unit we didn't enable uh we didn't Define a bank account by using the page and also we didn't Define the payment process before by using the business unit so let's see uh payables invoices now I'm creating an invoice go for business units [Music] foreign we are using but only the site is going to be default okay even the cytosity is same but you can see the legal entity Center result correctly so I'll say zero five zero four let's go straight service center if we didn't make any options even defaulted right so I'm just going to use this USD itself so here I said one more the one mandatory setup we must need to do is manage common options or payables and Equipment even though I didn't show you but this setup uh what are the monetary icons we required for that this is defined already with tap it spreadsheet okay so what are the mandatory of course like liability prepayment discount taken are your conversion rate variance gain and loss and Payless gain and distribution everything is defined so no need to worry about it Okay so we didn't select any defaulting options for invoice options that is the reason nothing is defaulted I'm selecting everything manually from the invoice okay so for this business unit I think payable payment terms even within selected uh the one which we created our own uh it was with I think uh common so that's the reason all these payment terms are visible here for this business units okay all these payment terms are associated with the common reference data set save it and close on these lines and the line amount so we don't have in the distribution set so let's enter the distribution combination manually here is a little pop Limited 3.99 enough business for answer point thank you that's it I'll be done with invoice data entry but for this bu did we open the videos I think the pair might be opened exactly okay the invoice has the same suffixes just giving a pop-up to warn you that you have created you might creating a duplicate advice well is it okay we validated fine so we created a business unit for this U.S retail service sbu see your payment screen go to payables and payments under the payments work area the retail services business unit will not appear itself to process the payment by using that pay see foreign select the create payment task so how was your weekend Sunday you can see we are not able to see U.S Retail Services beware under the payments for career at all because we didn't enable the payment function clear so why then Amazon continuous infrability is coming because for that Retail Services bu we have defined this is the payment business unit the relationship okay if you won't Define that relationship then even though the software is having this business unit access when you're searching for that particular invoice you cannot get that invoice fine so now as we enable the relationship between these two business units so what are the inverse I created under Retail Services bu that I should be able to see from here and I should be able to make the payment yes we use the same supplier the site is different so we have to select the site manually because you have the invoices for us infra bu and also know that now retail bu right so that's reason you have to select the title [Music] foreign you can see zero five zero four underscore SSC is invoice number for the business unit of us retail services for you so the same concept what we used to achieve by using the PPR in the EPS now you can even achieve by using the payment method and also additionally even though which used to achieve in the PPR uh in ABS by using PPR it's like the other business units they can make payment even for the uh for their invoices event but here you can even restrict like which business you can only create invoices and which business you can create invoices and payments both and also it is like if you are having total uh five business units and if you want to create a separate shared service business unit that business unit you are going to use only for the processing the payments okay by using that uh you won't even create the invoices so it means a dedicated b or you want to use for just for processing the payments there are different scenarios you have select a place and okay fine so this is your shared service center once so you can see these are the payables Bills payable check we used the payment method you can see it is no and also we created with the same just select the account and post Ledger and save time first so they will accounting will be happen ing Martin came in failed payment amount is incorrect come on what is this incorrect thousand is unpaid unpaid amount amount is payment 10 000. it should be I think it's giving CM error again payable failed because it is it's parent payment failed what opportunities why it is impairment amount is incorrect okay there's some issue we are having but you can see the other business unit uh invoices you can pick there's no problem in that and why this fragment function is that weight cancel so the error which is coming that is related to something else but uh your shared service concept will work so we are seeing multiplayers oh thank you so in most of the environments you will see these kind of errors oh but don't surprise me that the same tasks the same setups it will work functions the payment it is coming only one business unit so this person bank account sorry foreign all right okay and then 109 so it includes I think still we're getting the same error we've called it will not take this much time so I will check why this error we are getting document table fail because it's payment failed my payment failed what is the invoice option is selected supplement method female method will be given check this can be overridden at any point of time this now I'll show you this at Universal if you're giving one payment method and you can still make the payment with another payment major event it should allow us to do that so issues still we have okay uh I will see this area today I will do I will search in meta link what is there but uh this is your shared service concept I hope it is clear for everyone it's nothing but you are selecting other business unit invoices and you are making the payment from the business unit from which enable the payments business function clear foreign okay thanks then uh so tomorrow we will plan for PBR and with the link tags and Supply image process those three concepts I will try to compete in our tomorrow session fine so if no questions then can you wind up the class thank you thanks thank you bye