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General contractor construction invoice sample for small businesses

hey what's up everybody my name is Tyler linol and I own a $4 million concrete and landscaping company that I started 6 years ago and I also own contractor CEO which is a marketing and software business to help other contractors grow my first year in concrete added $750,000 in sales and my first year in landscaping added $500,000 in sales and I talk to contractors all over the United States so it's safe to say that I know a thing or two about starting and getting work fast so in this video I'm going to show you the five steps that I would do if I had to restart my contractor businesses all over again oh and make sure that you stay to the end because a lot of my tips are not like most of the other YouTube videos that I found when I was doing research on this so this is going to be completely different than what you would probably hear otherwise number one is to pick a niche I cannot tell you guys how many times that I see people and they're afraid to let go of certain things because they're very skilled they say oh I know how to do painting I know how to do drywall I can do cabinets I can do concrete I could do landscaping I do fencing I could do everything but there's a huge problem with that and I'm going to give you an example let's just say for instance that you have a hand problem you fell and you hurt your hand and you need to go see a doctor would you pay more to go see a general doctor that sees everyone for everything everything from a headache and a toothache and knee pain and all of that or would you rather see a doctor who specializes in hand surgery or hand like fixing hands the answer if you're smart would be going to see the hand specialist right we pay more for people who are Specialists because we value their service more and it makes sense because you think wow if this person is doing concrete and all they do is concrete they must be really really good so the very first step in starting your business is to not think that you're going to be everything to everyone don't worry about giving up some of your services there is plenty of money to go around and you could always add Services add businesses later but pick one and stick with that do all of your marketing all of your branding all of your messaging needs to be talking to that customer who's looking for the one thing that you an absolute badass with step number two is I would spend money in marketing before anything else and I know people are going to say what do you mean why would I do marketing before I buy a big old truck and tools and all the things because number one you could lease out a truck you can lease out for instance a trailer you could lease all of that stuff up and you don't want to have big payments on equipment before you have work so you know what would be even worse is if you spent all of your money on trucks and tools and all of that and then it sat on your driveway because no one was calling you to actually buy your service so before you buy anything I mean if you are going into business and you're actually jumping in so I'm not talking to you if you have like want to hustle we're talking about what I would do if I were to restart everything I would get a website I would get my logo made I would get a business cards at a bare minimum I would get all of that stuff because here's the other thing what did we just talk about in point number one that if you're not specialized people won't pay good money for you well guess what else if you don't have a website you don't have business cards you don't look legit then people will not treat you legit so what type of people would be drawn to someone who doesn't look like look legit it's people who are drawn to cheap businesses so not only will investing in marketing get you work it'll get you leads it'll get your phone to ring it'll also get your customers to treat you more seriously because you treat yourself more seriously you look more serious they're going to pay a higher dollar for you it's going to attract better customers overall and so I'm not saying you have to spend 10,000 20,000 on marketing when you first start either like be reasonable I'm not saying to go spend every last dollar that you have on marketing it doesn't have to be anything crazy like for instance here at contractor CEO we have what we call the foundations package the foundations package gets you a super professional website your logos your business cards all of that stuff it even gets you access to our contractor CEO software that you can use to put together estimates invoices You Name It We package everything all up for only $497 a month and if you don't have that to on your business then you might want to work a little bit longer before you get into business and that doesn't go just with contractor CEO that goes with everything right if you don't have a little bit of money saved that you can invest in getting some marketing you either want to work and save up some money so that you can go all in or you're going to have to work full-time on a on a full-time job that actually brings an income and then your second full-time job is going to be need to be promoting yourself right like going to networking events going to say Chamber of Commerce meeting your neighbors and all of that good stuff so you don't have to do anything crazy but at least get the basics done right when you start all right number three is once you have the leads once you've been selling some jobs once you started booking things out on the calendar now it is time to start investing in equipment you don't want to be running equipment and Renning everything but the beautiful part is when you start Renning stuff you're start going to notice what you actually need and what you don't need so what I would do and when I started my concrete business I didn't just I'm not just telling you guys this from YouTube video and I'm not some online Guru who didn't do this before when my partner and I started our or started our concrete company we started with literally a 21 Dodge Ram it's either Dodge Ram or Chevy 1500 it was one of the two super beat up we couldn't even tow a trailer we couldn't do anything and so what we realized is we were spending a lot of money on trucks so what did we do when we first had a little bit of work is we went out and we bought that after a while I noticed hey we're running a dump truck like three times a week because we were demoing driveways patios we had to bring in Phill and that was like $600 a week and then so I went to a trailer place and I said hey how much does it cost it's only like a couple hundred bucks a month to buy a dump trailer so I signed an agreement on that right so when you start renting things you're going to actually notice the things that you really need to spend money on and the best part is if you spend the money on the marketing first then you know you're going to have enough work to pay your bills because there's nothing worse than having a ton of bills not having enough work to pay for it you want to talk about a oneway street to ending your business within a couple months that's the way to do it so don't do that number four is I would hire the right person to do the work and this doesn't have to be right away so keep in mind once you start selling jobs and you're doing the projects and all of that and ideally this happens sooner rather than later is you hire someone that can help you in the field I talk to contractors all the time and their first year is the exact same as their second year and third year and fourth year and fifth year all the way to 30 years and they're like oh I've been in business for 30 years and I asked them about it I said have you been in business for 30 years or have you been in business one year 30 times and so what a lot of people do is they go until they get busy and then they stop growing because they're so scared to hand off the work to someone else and we're so terrified right a lot of contractors specifically are almost artists they believe that their work is everything which it's that if that's you you can still have a lifestyle business but know if you want to be a business owner and if you want to do what I've done in the past and what so many other people have done which is scale to a million dollars in sales within a couple years then you have to be comfortable with giving off some of the responsibility and so a lot of people what they want to do is hire say like an office person they want to hire I don't know some backend staff that at the end of the day they can't take that much time off of your plate but if most of your time is spent on the job say 90 plus per of your time is spent doing the actual work then how are you going to grow as a business if the business grows based on you and your effort then you need to hire someone that actually will take that off of your hands and it's not like a clean hand off a lot of people think that when you hire someone that you're never ever going to go to the job site that's not true right when you first hire someone you have to go to the job site in the morning you have to get them lined up you have to show them how you want it and then you have to check in at the end of the day to make sure that they did what you wanted and that they're moving fast enough you still have to manage but what do that free you it frees you up for four or 5 hours a day and what do you need to be doing you need to be generating more business you need to be doing estimates sales networking that's what actually grows the business what doesn't grow the business is you sitting there with a hammer or nails or a shovel it involves you getting out signing contracts and bringing in money so when you start growing just know that that's something you're going to have to hire out is the field work and your responsibility is going to be go get more work go bring in more money and grow the business and number five is really simple it's just to rinse and repeat and invest into the business this is where I see a ton of people also going wrong is all of a sudden you start having some success right you're marketing you're getting leads you're making sales all of a sudden you have a crew and you can trust them to do work and everything's going great and finally the business is making a little bit of money you're like oh my God finally my efforts are paying off this could be after a year after 2 years some people could be even faster but what I see a lot of people do is the business Mak makes money and all of a sudden what do they do they go out and they buy a boat they buy a bigger house they buy all kinds of toys and they take the money out of the business which is think about like a business like a baby imagine how much food does a baby need they need to eat all the time they need the right formula they're still growing right imagine if all of a sudden you started seeing the baby grow and you're like oh man when I first had my baby they're 10 PBS now they're 40 PBS I can't believe it I don't need to feed my baby anymore that is absolutely not how this works as you start making money one of the reasons why I've been able to grow to 4 million in 6 Years is as I made money I would pull a little bit out for myself but not that much I was reasonable cuz what I knew what was going to be more valuable is I took that money and I bought more things that were going to make me more money so what does that look like like what are things that you could buy that are going to make you more money well for number one it's more marketing cuz if you only have enough leads to do say 500 $1,000 in sales a million do in sales then guess what to get to $2 million in leads or in business you need more leads right so you could buy more marketing you can buy more people to help you right you can buy for instance an office admin a sales manager you could buy more crew you could buy equipment you could buy more tools you could buy things on the job site that are going to increase efficiency that is what you need to spend your money on and so if you as the business owner are constantly reinvesting back into the business buying things that make you more and more and more money that is how you build a Powerhouse business over the Long Haul and way too many people get to a certain stage and then all of a sudden they want to act like Mr Hot Shot they do the keeping up with the Joneses and they want all of their friends and family to be super impressed with them from the outside looking in but what matters more is how much money you're bringing in on a monthly basis and what you keep in your wallet not what you're spending cuz if you make a million doll a year but you spend a million dollar a year let me tell you you're just as broke as someone working at McDonald's there's no way around it so make sure as you're making that money you're saving some and then invest in what you can so those are the five steps that I would take if I was going to restart my contractor business all over from scratch this is actually what I did in the past this is what I would do again so again if you want to check out how contractor CEO can help you check the links Down Below in the description and I will see you in the next video