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Handyman invoice example for IT

hey everybody um today's kind of a day at the office slash garage um I was working on a kitchen remodel estimate um a couple a couple really easy ways to do a kitchen remodel and remember guys what I do works well for me I'm a small guy just a couple employees um I'm not super super uh into all the huge estimating programs they just seemed a little bit bulky they seem to be pretty cost prohibitive for a small company like me we only do about 250 to 400 000 a year in work so not a lot for one guy operation um and a couple employees so having a thousand or two thousand dollar a year program is pretty is pretty expensive now I suppose if you want to grow and you want to be a two or three million dollar 10 million dollar company then getting good at those programs is going to really benefit you but it's just not for me I don't want to be that big um it's not my cup of tea so I start off with lots of notes um I I just I just kind of go through it as a customer and I are talking we uh I write down notes and everything like that so I've got all the customers information up here that way if there's any weirdos out there um you don't bug my customer um and then I go through I might flip this around okay so I take lots of notes and and this one was pretty straightforward my notes on this one was really taking all the measurements of the entire uh Galley kitchen so it's it's kind of a walk through they have a little sun room dining area here breakfast nook whatever you want to call it the main dining area is right here we're not doing any work out here so I didn't worry about measuring into that but the layout of the kitchen and the sink and the oven refrigerator then I kind of Drew in the pantry we're not doing any work in the pantry but it kind of helps me get an idea of the shape of the house later on the customer added the utility room which is right here I didn't get those numbers for that but I do remember it it was only about five feet deep and about 10 feet long so when we do the floor it'll be easy for me to to add that in there all right then I just put down that we're doing the floor demo replacement cabinet rebuild when this house was flipped about five years ago they updated these cabinets and these but they left this Bank of cabinets right here old and from the 70s and it he says that there is something underneath the cabinet that's stinking so we're not we're not replacing these for structural purposes of replacing them because he thinks there was some mold or food or dead animal behind in underneath these cabinets so yay fun for us um but it's something that he's hiring us to do we're keeping all the tops the utility room um and then we are also replacing all the base trim uh when we rip out this flooring all the way to the hallway and through here the reason we're replacing the trim and not just putting it back is because the guy that flipped this house about 10 years ago just overlaid this floor on top of another layer of floor that was already higher than this floor out here so we have a huge step up it's about one inch so we'll be taking down two layers of floor to come back in and keep the new floor even with the old floor all of this base trim was then cut and it's going to be we're gonna have about a one inch Gap so it's going to be removing it and replacing it with full size all right so that's the sum of the notes I took off of this pretty simple and straightforward not a very difficult one so then when I get home I start building this job so again this is a new floor repair cabinets that's basically the gist of this job but if you've done remodeling you know that that doesn't just stop there we do a ton of site prep so I have site prep labor one full day so that's going to be three guys working for about three hours doing site prep we're gonna have about 400 into floor paper plastic masking tape and um the floor cardboard then we're going to be doing the cabinet demo about one day to take out that one cabinet demoing bass trim and floor we're going to have about roughly three man days that's going to be three guys one day doing all that demo prep and remove old cabinet so I have that down twice because this cabinet demo is just that one cabinet this cabinet is going this cabinet demo is going to be all the drawer faces all the cabinet doors all the hardware getting all that stuff taken off and set aside where and this is slow process because we don't want to damage any of the cabinet faces and we don't want to damage any of the um the drawer boxes or anything like that so that's a real slow process we're going to be fixing the floor rot or whatever is stinking under that cabinet and I put 500 just for miscellaneous materials that we might need to do that floor demo okay once we've done all this demo it's time to go to the dump I put in about half a day as four hours for me to drive to the dump and back and about 200 in gas and dump fees all right so now we're going to be um we're going to spend about half a day prepping and measuring for the new cabinet that's going to be built underneath the existing countertop now that's granite countertop so we have to really take our time and lay out how we're going to build this cabinet underneath the top so it's not going to be just sliding a box underneath it it's going to be more like sliding a platform than building the sides and that kind of stuff all right new lower cabinet once we prep once we get all the measurements and everything like that I figure it's going to take two days so about 16 man hours with us two guys one day or one guy two days and eighteen hundred dollars to have all that built cut and and stuff like that then we're gonna have the new drawer the new door and drawer faces um about two days to them about three thousand dollars to have all that stuff built we have it built by a third party a subcontractor it's prep for new floors two day two guys one day so that's two man days and about five hundred dollars and just a floor prep so that's gonna be just making sure that everything is ready to go for the new floor again at that point we're going to the dump again so another um half day and about 500 for the dump we're gonna start laying down the new floor um about four man days about 2500 material a new base trim two guys uh one day or two days for one guy about twelve hundred dollars this is a stain grade base so it's gonna be pretty expensive uh to stain the base about 120 bucks one guy and then this is the big one is these jobs let me turn this around well here we go so this is kind of the big one these jobs they never go smooth they they almost never go like I Envision them uh so I have learned just to add a miscellaneous line they call it a um uh or there's a fancy way of describing it incidentals um miscellaneous is uh the stuff I don't know whatever you want to call it uh you need to make sure that you take in account for that when you're bidding this this work you don't want to be at the very end of the job and have basically ran out of money but yet you still have two or three days worth of work that's where guys get into trouble because they're trying to they're trying to do 500 worth of work for 50 bucks uh they're trying to do 16 hours worth of work in like four hours wait that's when you start cutting Corners that's when you start saying well that's good enough um I've heard a lot of guys say well it looks great from my house so this is where having that extra money really allows you to um to do the right quality that you told the customer you do all right let's turn this thing back around so we have 27 27 man days eight hours a day 65 a day an hour we're at 14 000 for uh forty dollars and then all of our material costs come up to 11 820. so our grand total of hard cost is twenty five thousand eight hundred sixty dollars add 15 for your profit margin or you know profit and overhead and you come up with twenty nine thousand seven hundred and ninety or thirty nine dollars once you have all the numbers all uh written up and figured out then go ahead and transfer them into whatever professional form or format you have I use just a simple word doc um I uh once I uh once I have all the word doc down right and looks good then I transfer it to a PDF then I email it off to the customer I always follow up with that email with a quick call or a text message the next day to make sure they got it so hope that helps guys um just keep it simple be honest with yourself and where all your numbers are at and how much you need to make and um just keep knocking them out try to you're not going to win them all if you're winning them all then you're probably doing something wrong um but uh keep trying to just better yourself one step at a time all right I hope that helps remember not always the best way to do it just how I do it all right have a good one