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Hardware bill format for Higher Education

Dr good morning everyone and thank you all for for coming in we definitely appreciate the invite to come speak to you all uh Morgan's about to present really a lot on the HBA he spent a lot of time in this area we've been helping quite a few community colleges including Comm uh Jak get a little introduction about ourselves so we are with Weaver uh we are actually the college's internal auditor so I have served as the internal auditor for the college along with my team uh for the really the past six years and so we've audited many places I know there's a lot of friendly faces in the crowd that we've worked with and we call audit right it always gets the negative connotation of what that means uh but we really kind of help with efficiency Effectiveness there is some compliance elements especially when we just did an audit of of Grants and how do we make sure we're compliant as a as a college and so we we work with a lot of the key stakeholders and really look at processes so uh we we've audited are areas from financial aid and student services to academics uh and currently wrapping up with Contin add in Workforce so we spent some time really looking at those areas and all everything we look at is really to benefit of the college and so our reports are all internal we do report to the board but work really directly with Dr wessie and Dr Nichols and Chris braer uh when we look at where to audit and kind of what is should be the focus of the year we'll be starting that process here soon uh to kind of look at what's going to be coming for this next uh kind of fiscal year and so I'm going to turn it over to Morgan who's kind of go over HBA and some of the uh information about that and I'll Chim them in a little bit we actually did do a project and some of you are familiar uh we looked at institutional reporting here in the last spring and we did this engagement where really was looking at all the different reporting we do as a college really external reporting so a lot of times if you're reporting to your supervisor your Dean or so forth uh not really too focused about that unless that report was external and so when we did all that it was you know kind of enlightening on how many reports we do and then the question got up with hbaa and that's where kind of Morgan stepped in was okay with HBA what are all the reports we do and what do kind of reports are we going to need to be able to be in compliant and so we started looking at those attributes and kind of worked with Morgan and his team who really started helping looking at the college HBA Readiness when I would almost say and looked at all the different data elements and things like that so Morgan's going to go a little bit more over really hb8 overall but also a little of the things that we've done with the college so Morgan excellent thank you and if you guys see me I tend to be a walker when I present but this is the the microphone that's audio so if you see me walk halfway across and Sprint back I'm not weird I promise I just need to be right here so um go go ahead and get started [Music] here here we go so as Brandon mentioned we're both partners with Weaver Brandon is our sled governance risky control Guru um but I lead the digital transformation an automation practice and so what that really means is Brandon's focus is managing risk and compliance he has this Independence thing so if he ever sends you a report and says you have to go fix this thing it's not because he's just mean he has to hold that for Independence to say I can tell you what you need to do but I can't go do it for you because then that could potentially put him in the position of having to audit his own work and I don't know about yall but if I look at something I did I'm like oh yeah I did that perfect but uh I exist on the Consulting side of the house so I'm actually a reformed internal auditor I've been a little over 10 years doing internal audit so I always tend to be thinking about these controls and stuff like that but I was a really really terrible internal auditor because I just wanted to fix the problem and so I was always getting in trouble being like look if you just do this this and this then it it'll fix itself and then I would get in trouble that that could impair Independence and so finally we just gave up and decided why don't we just make you the person that goes fixes things and so I do that across the gam of it that is everything from your traditional infrastructure your networks end points uh streaming management all that kind of stuff all the way into the technology application of the the practice the operations the business so is our technology actually supporting us and then my personal favorite is the analytics and Reporting so we have the right technology we have the right infrastructure to support it but is it actually telling us anything helpful and so that's kind of the scope of my practice and so the other fun thing that I get to do is part of my practice is I own I'm I carry the head of being the firm CTO and I own the DAT warehouse for our firm and I joke that it makes me a much better consultant because I actually live with the decisions I make and so when I'm telling somebody hey you should do this I actually know the impact of that on the back side and so I'm not going to say this is the greatest thing since SL spr because there is no Tech Solution that's the greatest thing since life spread there's some really cool things but everything is a Cerise and so there's ups and downs to both so but today wrong direction today we're here to talk about HBA so we'll break this down today the first part we'll be talking about what is HBA what was the intent we call this the four corners of the legislation so uh really from a a legislative perspective this was the in the room perspective so the four corners of the room to say not just what was written down but why what we see in tent because a lot of times what was written down doesn't match intact uh we're actually having some really fun times in Oklahoma hoping US state cany Implement a new temp TAG requirement that the legislators didn't actually understand how temp tags issue uh and so there's some weird things in the legislation that we always have to come back to the four four corners interpretation to say okay this is what we're really trying to get to so then we'll get into how do these calculations work at that point in time feel free to take a nap it's very technical that's why we're recording this so I do apologize ahead of time I'll try to make it a little bit entertaining and then what does this mean for Comm what does it look like at so I'm G to do that so what is HBA so this bill totally reformed the way that colleges are funded in Texas now there's some other similar instances that have happened Florida is one of them but none have been taken to this extent and really the big transition the thing you always keep in mind with HBA is before we had a person warming a chair and as long as they warm to that chair we got paid for it that no long longer leads the funding model the funding model has transitioned to outcome base so where're before if they W to that chair for six years and never actually graduated that was great they were a money maker for us that doesn't matter anymore what M well it matters a little bit because we still get the tuation side but it doesn't matter from the state funding perspective it has become outcome based and more importantly with that outcome based it's based on targeted Dynamic changes so and we'll we'll get in deeper into this but but Texas looks at what from a economics perspective do we want to do with a state oh we want to be a tech Hub we want to be an only gas Hub we want to do these things that draw these companies in so we want a qualified Workforce to support that and so when Texas makes those decisions they feed this model and go this how we're going to incentivize people to boost those Pro those programs we're going to create this performative based model of funding that says hey if they get credentialed in this you either get paid for it you get a boost for it if there's certain segments of the population we want to increase education we'll do some kind of extra SPI on it so it's kind of like on a scratch off if you scratch off the bottom and it's like scratch here and you get a plus five on anything you win there's some of that baked into this too so we'll get into the formulas top level they're simple but then we're going to go down the Rital and so trust me I'll try not to lose youall going down that rapital but so the the focused outcomes are the number of credential value credentials of value and that that's a defined term that includes badges certificates and degrees that position graduates for well-paying jobs and this also includes things like um your your Tradesman certifications your your welding operations and stuff like that so there's a spiff on credentials of value awarded in high demand Fields where employers are looking for skilled employees and there's two parts to this there is the Statewide high demand Fields there is also Regional Fields y we're we're around Houston Pac is a regional field for us so being able to see what are those areab based items and you're going to see the same thing I know Brandon does a lot of work down on Corpus um they're driving all of that LG development they're going to be one of the biggest exporters there I guarantee they're going to wind up with a similar credentialing in a regional area for that as well um one of the big changes successful student transfers from community colleges to fouryear universities um there's also one of the big changes is they're starting to track individual students with the funding right because they want to match to outcomes we'll talk about that a little more later what that means from a data perspective is there some sensitivity to the things we need to ask students for that we maybe historically never asked for we get app the downside of it is if we don't get some of these data elements Social Security numbers being one of them we don't get paid so there's some some difficulties there and from a South Texas perspective Social Security numbers can be a tough thing right um and then completion of the sequence of dual credit courses which are offered to high school students and can set them on early Pathways to success by the way all personal story I came from Baytown I actually grew up super poor these dual credit courses are incredible the people that took them and were able to use them dramatically Chang to their life I'm still friends with a bunch of them I didn't take the Dual credits because we couldn't afford it but I did all the AP courses and that was able to allow me to get a Bachelor and Masters in four years on a full scholarship couldn't have afforded to do that otherwise so just personal note on these These are huge benefits for for the community one thing I'll just noticed what Morgan was talking about when we talk about credentials of value and outcome based you know we're doing we're wrapping up a continuing edit in Workforce uh audit currently but I've done that same audit at another College in this Houston area and it was funny because we had this kind of conversation about the risk with the certificates and how do we ensure people really passed and we we got it out and the mentality and that was about four or five years ago was well they really don't matter that much you know that there's a certificate that's you completion but now that has changed the game when we talk about HBA because those certificates have a lot of value tracking who completed and that they actually earned it and they paid for the course and completed all that is going to be very very critical now where years ago it was like it's a nice little we print it out they can have it but it doesn't mean as much as it does today so I think it's really changing the game when we talk about the non-credit courses and the certificates and things that you know were more of the community-based value which now are going to really directly tie to some more of the funding that's a really great call out I'm glad you called that out because the other side of is that's not just an HBA impact the inflation reduction act actually had specific language around the combination of Master certificate versus journeyman certificate and it defines the number of hours that a intern is allowed to work at an intern level where they need a pay Bon to journeyman or a journeyman is allowed to monitor X number of people and so even from a ferally funded project perspective they're looking at these and so the employers are going to start having a lot of focus around do you have this certificate is it qualified it needs to be qualified and valuable because they have to report that to the federal government and if the federal government looks at it and goes this isn't a real certificate they either have to pay that employee significantly more money because they have to give them a pay bone or they have to give funds back to the federal government and so if you think about like Exxon doing a billion dollar improvement with funds from the IRA and if 10 of the people on that job don't have the credential validated they could potentially have to pay back millions of dollars to the federal government and we all know that does not make business happy right so all right so the hb8 methodology the big green square is the Four Corners goal it's to align the funding methodology to the State Higher Education goals uh Regional and State Workforce needs so the good thing about this is we have the the model piece which we'll spend a bunch of time talking about but one of the ways you can get ahead of it is to keep an eye on these different State Higher Education goals because that's what is going to be feeding the model over the course of of the next few years and so it is intentionally designed as a dynamic model which I know is a pain in the backside it's really easy when it's just a math headcount times this but what they're wanting to do is to give the state flexibility to change what the focus area is and so what you're going to see from a college perspective is there's going to be more questions around how are we tracking this information oh we got a new program we've got to go understand how we're doing everything related to that program to incorporate those numbers and information in it incentivizes educational outcomes based on targeted populations credentials or Regional needs so like I mentioned if they one of the specific populations they have is the over 40 group is somebody over 40 getting a credential and there's some look back and stuff like that on it but they're targeting that specific population to be able to UPS scope some of them and then funding is now less concerned with the number of hours a student is enrolled and more focused on the achievement of the required outcome part of what comes with this is the double dip has been removed so used to if they were in college of Mainland for nine hours and they were at Lone Star for three both schools got to take credit because it was ours now because it's performative both schools don't get to take credit so there's a primary and a secondary and so it does kind of create this contention between if somebody's taking classes across multiple colleges but y'all are always the primary right the best I actually really love y'all's campus like I grew up at Baytown so we had Lee College which is a great college but it's not as nice as Jo better it is he uh he actually did a job there and any of youall who know Bay Town we have very contentious people with a world field and uh so the board starts arguing in the middle of the board meeting and so so he he IMS me and it's like oh my gosh this is happening it's just like normal well yeah that's that's nor I'm like who's there he's like oh this person this person this person I'm like oh I know that I'll call his daughter callop me uh but it's a very Bown story sorry um all right so now it's the nap time part how do the calculations work so as I mentioned very very simple at the top layer and and for this discussion I'm excluding the state brand 1.3 million kind of thing this is really just focused on the model and so it's split in two sections it's performance funding and base tier funding and so I'll take it actually from bottom up your base tier funding is your greater of your instruction and Ops tuition of fees less your local share so did somebody or do you have enough of a tax basis right or or zero so they're not going to pay make you pay anything back to the state what this is really intended to do is for those colleges that have a low tax basis that they get a portion of funding to kind of bring everyone onto the same base level from a model calculation some of these calculations are still moving around probably 30% is the fund that comes from this so they dramatically pushed the majority towards this profam side now the good news is through hb8 they increased the pot so we've got several hundred million more in the pot but then we get to Performance funding this is the simple one before we go down the rabbit hole our performance funding is the sum across outcomes of weighted outcome completions the waiting is coming from those spiffs times the outcome funding rate oh super simple let's throw some Excel together we got this I wish so how does it work starting with the performance tier you got to keep me honest on time otherwise I'll be up here all day so and and on the top of each of these slides I just keep reiterating the formula so that way you're able to tie it together a little bit easier we'll start with the definitions weighted outcome completions oh look it's another formula any any alup people in here um you've got your outcome count plus your weight counts times your weights and your outcome funding rates are the dollar amount a college earns for each weighted outcome completion which is set by the thcb within parameters of the general Appropriations act so however much they got from that and in alignment with building a talent strong Texas so your outcome count and sorry if it's a little small is the number of times an outcome was achieved by students at an institution for funding purposes not how many times their booty was in a chair War your weight count is the number of times an outcome was achieved with a weighted Char characteristic so defining those characteristics right that's your your Regional credential of value your state priority credential or your targeted population and then for a given outcome this is what makes this extra fun the outcome and weight will be based Counts from the most recent fiscal year or the most recent threeyear average now we can thank them they they didn't want us kind of CH chasing this bouncy ball right because this program's new they're probably going to change which program is prioritized and so they don't want people to go we're going to fund and hire a bunch of people to support this program oh wait that's not an important one anymore we're going to turn it off and all and these students that were going to go down this program have to go find something different right so so they took a step back from that but what they did is said okay when we do it there's a threeyear windown on it so when they say this is a priority area if next year they say it's not you've got three years to kind of walk that back so it gives us some transition time great from uh us operations pain in the backside from a reporting on funding right because we're going to have to look at when was the effective date of when it was initialized as a credential value or a targeted uh prioritized group and when was it terminated and then when it was terminated plus three years is the year that we can't get funding for it that doesn't mean that we can't still offer it it just means that if somebody graduates with underwater basket weaving is the example I use really hope y'all don't have an underwater basket weaving class somebody's really going to get upset with me but uh for example we could still offer that we just would not be able to incorporate it in our funding model right so now going into what are these outcomes they're talking about dual credit or dual enrollment fundable outcome and this is is a difficult one for a lot of the colleges I talk to being able to track and trade school credit is tough so it's students who completed 15 semester credit hours of fundable dual credit or dual enrollment at a single College District see they have these single caveats because it's an outcome based Mount that meets requirements for a degree or a Workforce credential and so we can't have the students come take a course that's just a course here right it has to have some kind of upward pathway and trajectory I don't think you all will have any of that issue there is some very small colleges out there that do have that issue um where it's a course that's educational but does not TI any kind of graduation item so those are the things that have to be adjusted um or transfer fundable outcome or structure co-enrollment fundable outcome these are a lot of funky words so it's students who earn at least 15s are equivalent in addition to the 15 hours that resulted in completion of the Dual credit outcome for students who earned that outcome at a single College District and a transfer to a Texas Public University or B we're enrolled in a reported structured co-enrollment program and so this is where they don't have to finish it here but they have to go to that next step right we're giving them that stair step and we have to have traceability and visibility into that now where it gets complicated is there's time bounding on some of these things so for the student that comes here for two years and immediately transfers out and goes to UT and has a successful career we're like all right my guy easy track what happens to the person that spends two years here takes six months off because they just had a child or started a new job to save up money and then goes to University it's easy to lose that disconnection and so there's a time period where you're still able to take credit and so this is one of those areas that we might have to change some business processes to help optimize our funding to be able to check in with students and go hey we just wanted to see you know we miss you how are you doing are you doing great I hope so U did you did you go to university like a little bit selfish cuz I want to know and get paid for it but also I want to know how you're doing and how cool would it be to have more of those success stories coming back of and I went to this University and I see some of the people that started at University and they're struggling hard and I'm just right past them right all right so a little bit further down little bit further down the rabbit hole so your credentials awarded so we go here we had what's our dual credit fundable outcomes our transporter and fundable outcomes what are the credentials that those apply to and then all of a sudden we get this Baker's dust C so the easy one that we actually have a program that has a set of an expectation that has a relationship built versus a Jim Bob is co-enrolled here and here we're going to call that a co-enrollment program so actually having that kind of structure and policy in place for that enrollment opportunity and Bron can help you with all the controls around them he's a really scary internal A J he's terrifying not terrifying so the credentials awarded the easy ones it includes the bachelor's degrees Associates degrees certificates Advanced technical CS level one and two Cs and continue education CS which are difficult ones the institutional credentials leading to lure or certification ic's this bucket is the one that a lot of people struggle to track because nobody's ever really cared before and then transcripted third party credentials recognized by the American Council on education's National guide please don't ask me which ones those are because I have no clue I completely forgot those U I did look them at them at one point but uh it has been a while but those are referenced on that website and then conditioned on the following criteria so they love these conditions right for the degrees or certificates the way they're defining a degree of value is and this is done at the state you know they give you the whole whole register is it provides a positive return on investment within 10 years on average such that cumulative earnings will exceed student initial Investments so what they're really saying is we want to make sure with these degrees that whenever they get the degree their compensation it sets them on a higher tier whether that's at start or over the 10year period so and the reason that 10 year is important yr as an accountant I will tell you right now accounting does not pay great the first year and so looking at that my college grade makes no sense but over the course of a 10year period it had a dramatically higher upside I used my family runs a construction company grew up doing construction I could have made more of those first couple of years building houses than doing accounting but I liked air conditioning so I Stay um sorry uh being honest but being able to make that that investment understanding and say hey within 10 years you're at a higher level your family starting out at a higher level it's really creating that uplift that's where this performative model is is focused on so oh and I I skipped occupation on skills uh under the credentials so then number two for other Workforce credentials in 2425 it meets the definition criteria and minimum contact hour threshold so this this is your kind of ring fence they're basically saying you can't just pull an Oprah and go credentials for everybody like we still need the somebody's backside in the chair spending the time in class to earn it so so we're setting them on a good foundation and so it's a qualified on what they're granted and here's here's your spits so with additional funding for high demand Fields defined for fy2 as drum roll please associated with the 10 occupation groups with the most projected 10-year growth Statewide or with five occupation groups not included on the Statewide top 10 list um for the colleges Texas comp troller region so we're getting the comp troller roped into this too and I actually when I sent this out I included the link for the Regionals so that way y'all can see the specific region so I want to make sure youall have that um and is included as an emerging or essential field so near and de to my heart AI will totally be on that yeah yes just show it that luckily the state will do all that work for us so what they're doing when they're looking at all of these credentials is they're doing the calculations on the backside saying are they getting that return and that's what they're using to Define credentials of about that yeah there is and so and there's both a Statewide and a regional and so and the the link in here is to the regional uh but I can also include the state one and I will also say that it is changing on probably a weekly bi-weekly basis right now this is and this is one thing in general about house bille it came out and everyone's like wow this is great and then we're making the sausage now and everyone's going wow we didn't even think about this thing where the colleges come back and go what about this what about that what about this what about that and so they're having to make a lot of dynamic changes they're pushing memos out every month or two so it's going to be a bit of a work in process over the course of the next two years um should mostly be settled at this point but to be aware that what I'm talking about today there may be some adjustments there may be some additional spits added there may be some additional credentialing because what's also happening is it's so big that they did a ton of analysis when they're figuring out how to do it but that analysis is not 100% and so now that colleges are actually getting into it they're going hey for me this is awful like this makes this big impact and so they're having to make all these extra roles to make sure that we don't impair a College's ability to perform I know HCC originally came out and said they were going to lose like half a million by this using this uh program but then they came back and we're like well that was an initial estimate but we're not sure so there's there's some buzziness I got to say yes I have to pull they doine what that dire theb so um so outcomes here's where we start doing the waiting by the person so we we waited first by the credential now we're waiting by the person outcomes waiting we get a 25% spiff for disadvantage students defined as pel recipients um academically disadvantaged students defined as students who are not TSI ready in any subject area we get an extra 25% and adult Learners defined as 25 years or older receive an additional weight of 50% so if we convince some of these people that are a little bit older to come try College again we actually get a really good Boost from them um and and really a lot of this Focus From A for cornner perspective was having uh early mothers reenter the workforce oftentimes it can be very very difficult for an early mother who had their first kid at 18 to be able to reenter the workforce but if they had their first child at 18 at 25 that child seven this spiff gives you the ability to do things like on-site daycare or whatever to help enable them and and and bring them back into the workforce um and then an outcome qualifies for these weights if the student had qualifying characteristic within the time period before achieving the outcome and there's a specified look back period I want I want to say it's three years but maybe all right so they get yeah um so they get the highest currently it's set as the highest pration so if they're they're we don't we don't get to to make it additive and say it's a 50% plus another 25% plus another 25 5% um but currently currently I would not be surprised if that doesn't change we say would automatically qualify but would need to be identified so they could be reported under that category and so that's the that's the fun thing with this is It's on us to identify the premium element of that student and track against that outcome rather than the thcb or whoever doing that try so we have we would take that information and flag them in our system to say here's how we identify them and then submit that in our funding model correct because the even if they waiver out they're still not technically ready and and so they're viewed as this is a a targeted enablement area and so we're wanting to upload to that well I definitely think the challenge that that Morgan's talking about is having to really rethink and and reconfigure how we track spuds and that's going to be a huge blimp and and how do we tag on the highest you know allocation or those kind of things that we may not currently do or have the capability to do that systematically right and we're going back to having to manually track some of these things which we know is not ideal how do we systematically track them be able to help with our reporting which is going to be a whole other challenge so it fun Side Story um so when with this bill first came out I wrote an article about it like hey y'all this is coming it's going to be a bigger lift than you think and one of the things I put at the end of that article was you know I think most colleges are recording the vast majority of this information right and it's just re architecting how you're reporting on it and so we're here we're about to start the project and Dr Nichols looks at me and goes that was a really good article but you made one mistake and I was like oh I'll I'll correct it he goes I don't think most colleges are recording this information and so but it's tough to be able to have a new legislation that completely changes and you use so much what's called contextual data or dimensional data that's not been necessary before and expect people to have it recorded and so it's a very very first statement from him so Bas steer funding instruction is an operation it's an estim the college's operating needs this is much more the the just nuts and bolts standard um but it's based on the characteristics of the student courses and uh student body and courses taught where the amounts are each summed basic allotment funding is the number of weighted full-time equivalents multiplied by the basic allotment rate which is legislative um by the thcb and the general Appropriations act FTS are weighted by economically disadvantaged again the fell recipients academically disadvantaged uh the TSI not TSI ready and the adult Learners and finally finally there's a small College boost for college that's less than uh 5,000 get a small scale adjustment because a lot of your TCH and equipment and just operational needs there's a bottom threshold of cost and then a scale and so just from a funding model perspective they wanted to get everybody to that uh bottom operational all right all right so contact hour funding uh so the funding is based on basee contact hours weighted by discipline as determined by the report on fundable operating expenses and funded at a State wide percentage so a lot of this is very consistent with what we've done before local share is the college's local resource availability um which is a function of its tax revenue and enrollment tuition of fees uh where the amounts produced by each are summed your tax revenue see these just go down the rabbit hole they're like oh this this is the sum of this and this oh we got to Define that too and it's the sum of this and this um we actually in one of our projects wrote it out and have you all ever seen like those Excel formulas that have like 40 different things in it and it just keeps going that's what this looks like um so tax revenue is the estimate of the amount that would be raised with with a 5% maintenance and operations tax rate uh or 5 this tax revenue estimate is determined by the thcb it does not depend on what colleges raise each year for the local tax rate so they're they're leveling that playing field and tuition and fees the estimated amount uh would be raised with average IND District tuition and fees per FTS calculated at the thcb IFRS collection which is really fun working on a com uh a uh public accounting firm because in my head I just hear ifis which is the the International Accounting standard uh for non- dual credit students and the fast rate for dual credit and then there at the bottom is the actual calculation so lots and nuts and bolts on that one but luckily those are more just straight numbers so Less on this kind of optimization Less on the DX side so now that y'all are all still with me really appreciate I heard no snores so yall should all give yourself a pat on the back I even got some questions but what does this mean for comp so we went through our project this means more internal and external data collaboration we cannot have all of our information in a silo anymore we are dependent on the information from others to be able to have an accurate funding model and one of the big things on that funding model is we don't want to think we're going to get funded $10 million and because we failed to check what other institutions were as primaries we suddenly realize it's eight and a half million and that big shiny building we were going to build all of a sudden is a million and a half short of being able to be built so that's going to be something that is a big change um so what we did I actually probably should put these the other way around we took the whole legislation and said let's break this down into Data elements not necessarily all the things necessary for reporting but from a funding and model what do we have to have the student name doesn't matter but the student ID does the student social does and so we went through every component of the legislation and we came up with these I believe it's 88 data elements that have to be tracked and then we put them in the different buckets of student personal information come course information so there's things on our courses that we're going to have to adjust in the catalog to be able to say we offer this course is it a regional premium is it a state premium it's not a state premium anymore but was it in the past three years so you started seeing how adding these dimensions really creates a whole new data architecture from other institutions we're going to have to get information and one of the fun ones is there there's this um unaccepted uh course transfer and so other institutions might offer a course that they're putting in their funding model and then they transfer here and we're like oh yeah we can't take that because it doesn't meet these certain criteria or for whatever reason and then there's a contest process on some of that so we have to start tracking some of that of say we rejected these courses Texas may have already funded them for the outcome of that course but now we're saying it's it's not actually qual qualified and so there's a whole contest process that goes through that so uh it'll it'll be a little interesting to see how that develops I don't know that that 100% is going to make a lot of H happy warm fuzzy feelings because if it's just contact hours and they get paid either way it's less of an issue but now you're affecting State funding for them I think we're going to start seeing a lot of contest between some different colleges uh due to this and so either some attorneys are going to get paid really well or they're going to change this world so um I do expect that might be an area that there are some adjustments um and then funding information so now let me go there we go so of all of this we've got 57 data elements uh we're study for HBA reporting ATC 43 are recorded atom 23 are um uh Source from external elements and luckily only 11 do we need to make some adjustments to be to so yall are actually in a great great position a lot of times you'll see this flipped where it's 43 elements have low Fidelity and what we mean by Lo Fidelity is a lack of consistency of reporting a lack of consistency of what the field is used for so whenever you start thinking about like the data architecture and Reporting be able to extract that information and report on it it meanss level of consistency and then you think 10,000 students if every fifth student it's a Poe dat element that all of a sudden becomes 20 students per 100 that are not reportable and since it's student outcome based it means it's not fundable um the one that immediately comes to mind and this said we Social Security um a lot of people just don't ask for it because it hasn't been required in the past um but it is required as part of this to be able to to it's it's a control measure we start control guys um but for for them for you to not for a not you for a college to not be able to say student ID 123 they graduated student ID 1 2 34 they graduated 290 1 2 3 4 5 and so they tie to the social to say is this the same person especially with some of those look back elements because there's some of uh um if the person leaves and come reenroll within a three-year period Then they still qualify as the outcome and they don't need to start from zero and so there's some of that kind of grouping that happens not currently so and that's I think forecasting taking a swag I think we're going to wind up with some kind of ID number for people without socials uh because I think from a from a four corners perspective of hbaa I don't think it was ever intended that it excluded people without without of Social and I think it's one of those that they just don't know a good way to handle it yet and so there'll probably be some kind of State registration ID that has to process that gets developed at some point when that happens y absolutely not okay we counted under Bas steer but not going so yeah I think that was the biggest conversation that we're going to his team had because just historically we haven't done that a lot of colleges in the same boat and it's like the way it's written right now there's no getting we out there so really kind of waiting on the state to figure that out so and that's one of those that like whenever we're coaching counselors and that kind of stuff on it it's like y know we're not we're not trying to hurt anyone we're not trying to be mean we're not trying to report on this to sends to their family or whatever this is solely for performative um but it is a funding to this colge and so because I know there's there's a lot of sensitivity around that um yeah so that is we rejected that transfer uh of that credit credit of that credit and why did we do it because that class was not depend the right accreditation or whatever so what does it look like for y'all it's across a bunch of different applications it is all over the board I'm sorry I'm running out of time so but I only have two more slides I actually think I'm over time but I appreciate youall hanging in there with me but this is not a huge number of applications but look at the knowledge graph that's where your data is and so each of these colors tie back to the applic ation but this really enhances the requirement of the data integration one of the things that I will mention to Y all that we found through the course of this process is there's a lot of one directional Integrations and a one directional integration means that we could have different information in both systems because if something comes from lumens to colleague and then we change it in colleague where is our recording coming from there's two ways to handle that we Define our system of record that says I don't care what it says elsewhere this is the one that matters the other way to handle it is turn those into a bir directional sync so that it's always kept up today you still need to Define which one's the more important one because you have to Define which one overrides otherwise you wind up with jimbob changing it over here and salisu changing it over here and they just wind up changing the same record 20 or 30 times which has actually happen for one um but oh there and here's the the integration paths and what those look like the other thing you can do with these is have some um error checking on those to say these fields are different in these records and have some kind of workflow process for a data Steward or a data owner to review that and be able to qualify and say yes this one's right this one's wrong and be able to keep those data sets in sync and that's it that six minutes over so I really appreciate it thank you Morgan for walking that walking us through there I know this is a huge issue for a lot of colleges definitely appreciate the invite to come speak to you all again we are still working with the college on a number of factors and and kind of as the internal audit and Consultants helping the college but thank you all very much for attending and if there's any questions feel free to reach out but we will send the the presentation so yall have that as well thank you all so much