Create Your HVAC Invoice Template for Technical Support Effortlessly

Hvac invoice template for Technical Support

you know it really sucks to be out there trying to price jobs either repair or replacement and not really understand your numbers and what you're actually making or losing that's pretty frustrating and what's even worse is you think you're making money because you're only looking at certain direct costs and then you get to the end of the month and you don't have any money left because what actually happened you lost money guys this is Pete with hbac greatness I want to talk to you about dialing in on your numbers and now while this is not my Focus I have developed this tool for people that I work with so that the people I work with they know right down to the minute what it's costing them to do business and they know exactly how to price their repairs they know how to price their Replacements and they know how to price accessory sales and even new construction I'm going to show you how to do this let me give you a little example of what this work what this will actually look like so first thing we do is we actually come in over the business and we calculate all of those numbers and this is just kind of a u example that's not necessarily accurate when we actually go in to do a job let's say that we have an equipment cost of $3,000 and we start coming in with $400 worth of this and $35 worth of that 100 bucks worth of this and so we come up with this list and it accumulates here so in this example we've got uh $3,400 now I'm going to go to the next Tab and you notice that $3,400 has actually moved over and there it is right at the top $3,400 so this is all fig filled out for you you'll set this up uh there's like a commission rate if you pay a sales commission there's a financing rate if you offer financ and we've got it defaulting to 5% so once this number populates and we already have built in things like contingency sales tax internal warranty and you can adjust these and that's part of the training we actually have to have our data entry how uh what about our truck expense this is a variable overhead this is really important because it kind of goes up and down right you it's one of those things that even though you have like a steady truck payment you've got expenses that go up and down as you use it more like fuel like maintenance like repairs so we actually have that factored in so that's one day on the job that's a one day change out we're talking about here right and we go in and we we'll fill in all these other different line items and we'll come up with the total materials cost then how many man hours do we have I've got two man hours or I'm sorry two man days man hours is on the repair uh sheet I'll show you in just a minute and so we know two men one day right two man days and this will actually come up and give us a break even so in this particular job with the company numbers that we have entered by the way that will be different for you this company needs to make $536 of30 just to break even okay just to make it even so uh we have the overhead factored out so what do we need to charge well that depends on we got to look at the market value and let's see what the competition is doing and then we need to see where we need to be in in in terms of net profit so we've got a big chart here that'll give you all these scenarios so this is not your pricing these are just what ifs so I mean we've got all the way up to making 73% net profit but let's say that you want to make uh 25% net profit so you're going to be somewhere between these two lines here which brings us over somewhere in here here looks like we need to charge around $7,000 let's see $7,100 and enter and here's our here's our our chart all the way across this tells us our gross profit this tells our sales price per mday our GP per mday but this is our actual net profit $1,731 which is right at 25% okay now keep in mind that you don't sell systems every day and if these numbers seem high you have to be paying for your company's uh expenses throughout the year and this is a for-profit business so but notice here that this is what the company needs to make here and but if we have it financing they're going to take 7,000 uh well the final price needs to be this $ 7,437 $73 because they're going to take out their uh their financing fee and then cut you a check for the amount that you need to make in order to make the net profit so this is an example now one of the other things that I've done here for you is that some of you don't have hourly employees that are at capacity some of you prefer to subcontract that out so or maybe you have peace work so I've got two different scenarios in here you click the down let's say you do want to do a task pay and so we click that and based on some numbers that we got plugged in on the other side now I just went down to 20% net because that task pays a little bit more more expensive the way we have it set up and what we do is on the task pay is we take the burden part and keep that as the company okay so that we can still offer vacation and benefits and but they get a set task fee but different from that is just straight up subcontractor which would be here so on the subcontractor amount let's say that um let's see would you have anybody in here so there's zero labor would come to the subcontractor and let's say that's $1,250 and that's the way we decided to do that and our break even is right at $7,000 25% if that's our goal we need to be around $9,200 and so this is an example of what this go how this works and see we're right at 25% but if we Finance we need to sell it at this and if we have let's say we have a a commission salesperson in there and he wants to make 7% well now we got to sell that job for 10,000 because you got a commission of 644 that's going in there so this is a tool that is yours to key okay there's no renewals or subscriptions or anything in this when you sit through my training on this we're going to walk you through for your numbers and I want to show you how as The how as the uh Market start to change and you skew you're doing more service than Replacements or more Replacements than service or you're you can constantly adjust these so that you are always accurate so the same is true for we can do a materials list over here the green is uh repairs so we can come in in and let's say you have a a $200 motor and uh oops and then we um we come through and we got 1 Hour 1 hour uh with burden and everything else here's our break even we got to charge $447 two to break even and again let's say we have maybe a 35% net profit we're going to be somewhere in the range of $680 just put that in see what it says 680 if that's if we charge $680 we're making 35% net profit Prof or $232 for that repair uh which is billable Time 1 hour but you may have 2 and2 hours in it by the time you have everything else um uh working in there so uh that's another thing to consider and we have travel expenses broken out separately and again if you decide that you want to go hourly or task pay or subcontractor you can use this feature so if this looks like something that you would like to have you just put it right on your device and you always have access to it we go through your numbers and if you don't have numbers yet we we project them okay we're going to put that together for you in the workshop we're going to be doing it this month you know based look at the recording date we're going to be doing it this month in February the dates will be announced if you want to be a part of this um hbac greatness subscribers or if you follow on the YouTube channel you're going to get a discount okay so just hit me up email me HVAC greatness gmail.com and and I will put you on the list and let you know exactly when the pricing um and the dates and all that stuff is actually going to be sent out and you'll you'll be able to attend these these are very affordable and you little guys I got you in mind don't worry about it you can afford this this is not some high price program but um we do have to cover recoup our costs on this we spent a little bit of time and effort on creating this tool for you it will be yours and you'll always have it and just one more way Pete's take care of you now my focus obviously is on The Branding and the marketing and and making sure you get all those sales right that you get those customers that you can close those deals right that you the people want to do business with you that's really really important but we got to have a pricing right or else the whole thing goes out the window so this is a class that we can teach we can get you dialed in we'll teach you how to monitor this teach you how to adjust this on the fly so that you can always come in and stay on top of your own numbers we got it really simplified so that if you're new in this you'll get this okay Pete Rams here HVAC greatness I hope to see you in that training live this month in February you take care bye-bye