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In the invoice for Personnel

welcome to the Kentucky public pensions Authority invoice training series presented by the employer reporting compliance and education division this video will provide information on the Personnel adjustment invoice for 18a state kers agencies and County fee reported cers agencies adjustment is an action taken by the erce division of Kentucky public pensions authority to manually update a member's posted record this update may be due to an internal audit or an agency request for correction the Personnel adjustment invoice contains the adjustments that cause a monetary change which do not pend on employees working for an agency whose retirement information is reported via the Chris file there are four reasons an adjusted record may not pend causing this invoice to be generated first if an adjustment is made on a record that was posted to the member's account before the creation of the Start program in March 2011. second if the employer contribution or ER con is the only contribution that changes on the record for instance an adjustment on a retired re-employed member third if more money was submitted than was due on an employee's final installment plan payment and lastly if the monetary adjustment is a refund designed not depend such as contributions reported in error by the employer or contributions on service that does not average invoices are available anytime throughout the month in the invoice module on the report tab once a user is in the module click the invoice number hyperlink to open the invoice for review the invoice may be a multi-page document containing details for a single employee or multiple employees of your agency the number of pages will vary depending on the number of adjustments done within the monthly period by erce for employees of your agency the Personnel adjustments invoice begins with the employer information which provides data on the agency For Whom the invoice was created next are the invoice details that feature the invoice number the due date and the amount due on the invoice the next section is the payment instruction which explains how to pay or receive credit for the invoice the final section on this invoice is the adjustment details that provide information on each adjustment processed by erce every adjustment in the details begins with member information to identify whose record erce adjusted the reported line following the member information displays record as it was posted to their account prior to the adjustment and the corrected line provides information about how the record was changed during the adjustment following the reported and corrected lines is the variance that was created due to the adjustment in the example provided we have two members who are having their records refunded the first adjustment Returns the employee and employer contributions on a month that did not average the required hours to retain service and the second adjustment is for an overpayment on an installment plan so in this variance the refund is to the employee only once the invoice is issued the agency has 30 days from the date of creation to reconcile the invoice the due date and the amount due can be found under the invoice details section if the agency processes the invoice through emors they must contact their emarks representative with the invoice information so the appropriate ITI ITA transaction codes can be initiated between the agency and Kentucky public pensions Authority thank you for viewing the personal adjustment in voice training if an agency has questions regarding this invoice they may contact their erce team through the employer hotline and select the appropriate option to be connected to the Chris team Representatives