Create an Influencer Invoice Template for Customer Service Effortlessly

Influencer invoice template for Customer Service

So you've just wrapped up a brand collaboration  and now it's time to get paid. In today's video we   are going to talk about the process of invoicing  brands including what an invoice actually is,   what you should include in your invoices, and  when to invoice the brand after a campaign.   Hey everyone welcome back to my channel or welcome  if you're new here I'm Austen and I'm a fashion   beauty content creator based in New York City  i'm passionate about helping micro influencers   create great content grow their brands and make  sustainable income from content creation so if any   of that interests you please consider subscribing  to my channel. I put out new videos every Tuesday   and you can turn on the notifications so that you  never miss a video from me. I've been a digital   content creator for almost a decade which is  insane to say and it's safe to say I've done   my fair share of brand deals over the years. I've  received some questions from this community about   how to actually get paid once you've finished a  brand collaboration so let's get started with the   basics of invoicing. An invoice is pretty much  like a receipt that you send to a company after   you complete a project for them. So starting  out with the basics of getting paid by someone   especially if you are a freelancer or contractor  which is the case for most influencers and content   creators, first up the terms of when and how  you'll get paid should be outlined in the initial   contract or agreement that you had with the brand.  So go back into that agreement and double check   to see when you're supposed to get paid and what  the method of payment will be. So net-30 is pretty   much the standard payment term for a freelancer  or contract worker which basically means that   30 days after the work is complete is when you'll  receive payment for the project some contract   workers are able to get you know half paid up  front some people end up on net-60 or even net-90   payment terms which is a little much if you ask  me but I would definitely try to negotiate to at   least net-30 for any future contracts that you  come across as an influencer. Now there are a   few different ways that you could get paid by  a brand depending on again what was outlined   in your initial agreement and as a reminder I'm  a content creator based in the United States so   i'm mainly speaking to this market based on my own  experience. My preferred way to get paid by brands   is always via direct deposit in which case I would  give them my account number and routing number to   my bank the same way I would if they were writing  a check to me so that they know which account to   deposit the money into after i've completed the  project then there are some brands who prefer to   pay people via PayPal or Venmo. So PayPal and  Venmo are pretty safe and standard ways to get   paid when you're a content creator. I would just  work into your rate ahead of time if you know that   that's how you're going to get paid a few more  dollars than you think you would need to account   for the goods and services charge that will get  put on you the seller of the good or service.   If a company is paying you for goods or services  via PayPal or Venmo they will need to check the   box certifying that it is a purchase for goods  and services and that will take a small fee out   of your payment as you are the seller of the good  or service so I would just factor that into your   rate ahead of time so that you don't feel like  you're missing money if the brand pays you and you   didn't account for that charge on your side. Let's  move on and talk about what exactly to include on   your invoice to make sure that you get paid. So  a few things to start off make sure your name is   somewhere on the invoice and also if you're saving  this invoice as a PDF or Word document I would   also put your name in the title of that document.  I personally like to include an invoice number   and this is mainly for my own internal tracking  just so I can keep track of which invoices were   associated with which companies so you can start  at number one if it's your first invoice and work   your way up. You should include the date that the  invoice is issued which is going to be the date   that you send it to the brand and I would also put  the date that the invoice needs to be fulfilled by   or the due date for the payment on the invoice  too. You'll want to include your own contact   information so for me I typically include my  full name my mailing address, my phone number,   and my email and you'll also want to include  the information of the person who you've been in   contact with at the brand that you're working with  so I like to include their full name email address   and phone number at the very least and I can also  include the company address if that's necessary   too make sure to also include the service that you  provided and maybe a little description of it on   this invoice. The most important number to include  is the total amount that the brand owes you   and you'll also want to make sure you include your  payment details so they can actually pay you. So   if you're getting paid via direct deposit you'll  want to include your account number routing number   as well as the name of your bank if you're getting  paid via PayPal or Venmo make sure you include   your username for whichever profile you're using  so if you want to create an invoice on your own   you can take all the information I just shared and  put it into a Word doc or a photoshop file or an   Adobe PDF. If you heard all of that and think that  it might be too much work to create an invoice   on your own I've actually gone ahead and done the  work for you so I sell these invoice templates on   my website um they actually come in four different  colors so if you're interested in purchasing this   invoice template you can grab yours for five  dollars at the link down below in my description   box and it's totally editable within Canva.  So you just replace the dummy text with your   own information save it as a PDF and send it  off to the brand. And the last thing I want to   talk about in this video is when to actually send  your invoice to the brand so typically for most   influencer campaigns brands will want to see  analytics from your posts after they've gone   live so if you posted a TikTok video they probably  will want you to wait 24 to 48 hours after you   post that video and then share screenshots of  the analytics from your content so what I like   to do is send the brand a little campaign wrap  up email where I'll share any requested analytics   and screenshots from my content going live.  Sometimes I'll highlight my favorite comments   I think that can add a personal touch and this is  especially great if you are a micro influencer and   maybe your numbers aren't huge but you've got a  really engaged comments section and in addition   to any of those screenshots or campaign insights  I will also include my invoice at that point.   That way you are giving the brand some value and  sharing insights from how the campaign actually   went and you're also sending your invoice  basically just as protocol so you should   never feel weird about asking to be paid for the  work that you did. And then one other thing I like   to do just for my own organization is to set a  reminder in my Google calendar the day before   the invoice is due so if they haven't paid it out  by the time it's about to be due at that point I   can send an email and say "hey just a friendly  reminder that your payment will be due tomorrow   for the work that we did together and again thanks  so much for partnering me I had a really great   time collaborating." If for some reason a brand is  late to pay you and they're going to pay you after   the date that they promised they would pay you  something you might want to consider putting into   your contracts when you're first negotiating with  the brand is actually a fee for late payments so   some people will do a percentage late fee based on  how many days after the initial due date the brand   actually ends up paying you and some people will  include a flat rate late fee um there's less math   associated with that one so that is what i would  include in my contracts but the choice is yours   and not all brands will be willing to accommodate  that but if you have any flexibility when you're   creating your contract at the beginning it's  definitely something worth asking for I look   forward to the day where influencers just can  get paid within two weeks just like any other   job but until then this is kind of the standard  process and I hope you find my templates helpful   if you have never invoiced a brand before and are  just looking for a creative but clean and simple   professional design that you can quickly plug and  play your information and send off to a brand and   again you can grab that just from the link down  below in the description box if you're interested.   And that just about wraps up today's videos so if  you guys have any questions about invoicing that   i didn't get to in this video feel free to leave  them down in the comments below and you can also   leave me requests for other video topics I always  love looking at your comments and kind of pulling   from real world examples to create these videos  as I mentioned earlier if you're new here don't   forget to subscribe to my channel and stick around  for new videos every Tuesday you can turn on   the notifications so that you never miss a  video from me and please give me a thumbs up   down below if this video was useful in any way  that really helps out my channel and shows me   the type of content you guys are enjoying the  most I'll be back next Tuesday with another   video until then thanks so much for watching  and have an awesome rest of your day. bye!