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Invoice of for Planning

okay it looks like we got missed everybody here and I see those questions um coming into the question section so that feature is working well so let's go ahead and get started um as you guys can see today's webinar is going to be I'm planning for fall budgets and billing um I will be Co hosting this with my teammate Shannon Ducker my name is Hannah Gunderson um but before we get started I think I'm going to have Shannon just give you a quick little overview of who a megafi is and what we do and then we'll go ahead and get into the budgets and billing thanks Anna for more than 30 years Omega Phi has provided Technology Solutions to help customers manage their finances streamline their operations Recruit new members and communicate with their members whether it's working with 57 different headquarters local chapters house corporations IFC and panhellenic councils or alumni associations across more than 650 campuses we Remain the industry leader when it comes to technology in the first community and sorority Community we are based out of Columbus Georgia and securely processed for the 1.1 million dollars per day for our clients and have securely processed more than four billion dollars since 1992. we are deeply committed to serving promoting and advancing the fraternity and sorority experience we aim to make raving fans with every individual or group we work with by reaching innovating and acting with agility we challenge ourselves to dream big every day and to help others achieve their own dreams to say we're passionate about what we do as an understatement and it's this passion that has encouraged our clients to trust us through the heavy lifting so they can focus on their mission and have fun perfect thank you Shannon so today's agenda it should be pretty quick for you guys we're just going to go over budget basics of what is a budget The Vault budget tool that is available for you guys to use and then translating your budget into billing um I know sometimes it can be a little confusing like how to break that up and things to think about so we'll go over that and then I'll just give you guys some quick remaining tips as well as open time for Q a so you can just submit those questions and I can go over whatever you need so before I get started I just want to give a quick disclaimer that with everything I'm about to show you it is on our test account so the names you're going to see aren't real people um like any of the accounts all of that's and the way I'm doing this is I'm using really basic numbers like even numbers ending in zero so we can break this up easily but just know that when you guys go to do your budgets they're probably going to be a little bit more involved and complex they're probably going to be working with like bigger amounts of money depending your chapter size more people I have this set up to Just Pretend We're a chapter of 10 because again it's just an easy number I know most chapters um may be a little bit bigger than that if not like way bigger if you go to a larger school so just keep that in mind that what I'm showing you is kind of like a simplified version and this may take your chapter a little bit more time to go through and you may have more categories that you're going to need to budget just because you guys have more things going on operationally so let me switch my screen over to bulk give me one second okay you should be seeing my screen right now we're logged in as Peter he's the treasurer of our um chapter and so the first thing I'm going to go over is just like what is the budget I assume most of you know but if not that's not a big deal sometimes maybe this is like your first round of like serving your chapter as maybe like a president treasure or something like that so basically the budget what we're doing is for ideally for the upcoming fiscal year or school year we want to plan but at a minimum you guys are at least going to want to do a budget for the upcoming semester and we're just going to lay out all the money all the income we want to collect from your members um and kind of itemize that into different categories so if that's going to be for social things maybe that's for your chapters rent or meal plans things like that and then you're also going to want to list out all the expenses you have planned for the semester so within that if you're having events you know expenses maybe venues or catering or if you're paying for meal plans Maybe you have to pay if you have like a chef in-house you have to pay maybe it's that um same with rent you're going to have to pay your house Corporation or whoever um owns the home you're living in whether it's your headquarters maybe like an independent group so all of those things we're just going to lay out all the money you guys expect to get from your members and all of the money you expect to spend in an Ideal World you kind of want those to zero out so um you guys want to you know if we could plan everything you're going to spend this semester and only collect that um that's kind of like the premise but again like in reality you guys may have to be a little more flexible with that just because payments carry over semester to semester things like that but we'll go over all of that so um what to include in your budget things that for the most part every organization that uses vault is going to want to consider are Omega Phi fees no matter I shouldn't say no matter what um if your national office pays that on your behalf then you wouldn't have to budget for that but every chapter is charged a mega fi fees you're just going to going to want to check if that's something that your chapter pays directly or if that's something that gets paid kind of indirectly by your national office in which I guess you would pay it in a roundabout way through National dues and fees things like that but you don't want to consider omega five fees Merchant discount fees so those are card processing fees um those don't go to Omega Phi they don't go to the chapter they don't go to national office they just go to the credit card processors um you can avoid those if you get your members to pay with e-checks but otherwise um you're always going to be seeing those come out of uh earbud or not your budgets but like the money you're coming it having coming in um next thing you're going to do is National dues and fees I'm sure all of you have to pay your national office or International office so you're going to want to put that in your budget um I have this next category kind of as like utilities or rent but it can be a variety of things like think if you have to pay IFC dues to your um you know like fraternity Council or if you have like panhellenic dues you pay maybe your University requires um like a fraternity and sorority fee those very University but just think like any of those bills that you guys have to pay to make sure your chapter can just function it also could be things um if you guys have a house or you're paying for Wi-Fi or services so stuff like that utilities fees rent and then the last category I have is Social and the reason I listed them in this order is because that kind of is the order that these things will be um prioritized and paid so when you have money coming in if you have things like deposit splits which I think if your chapter has one you should know what they are but if you have questions we can always cover those later on what deposit splits are or we could email you privately about it what's specifically for your chapter but with those things when money comes in the way it's going to prioritize paying things is it's going to pay that card processing fee and the omega-5 fee automatically first after that it's going to pay your National dues and fees then it's going to pay like those things for like rent or meal plan anything that's going to a deposit split where maybe you're having to pay these invoices to other people sorry to interrupt we're not seeing your screen moving okay let me give me one second it may just be we have storms here so it may be legging give me one minute now Shannon yes we got that okay so this is kind of where I have like different things put in but um and let me show you guys how I got there really quick sorry I didn't realize it was lagging so it's under accounting budget groups and then it'll just put kind of these categories so you have up here National dues and fees operating budget and social um I will note it's not going to order them in the order that I'm saying because it does it alphabetical but just I don't know if you have like something you write it down with or um maybe you just like could take a mental note but the way it's going to pay things in order will be your omega-5 Visa Merchant discount fees then your National dues then things like um rent and meal plans will probably go give a deposit split and then under social where we have um chapter to use kind of a general category that will go to your chapter that that's the income that's going to be paid last so if people pay in full and this will make a little bit more sense when I show you billing when people pay in full that order really isn't going to matter because they're just gonna get all the money up front where this really comes into play is when when people make partial payments or on payment plans then you're going to want to keep in mind that these things aren't going to be paid or that they are going to be paid in that order it's going to prioritize it so the chapter is going to get kind of that fun money last so when you're on this chapter budget groups this isn't required but it's just kind of like a nice place where you can start organizing those things so under the national Jews and fees category I have associate dues and fees National dues and fees you can see those are the income and then expense would be National dues and fees again so those ones match up easier sometimes down here for example it says chapter dues that would be the income it's kind of General but maybe the expense accounts would be social so when you guys go to add you know payments to your vendors it'll let you pick those expense accounts and that'll just um record on your budget then that it's coming from these categories this is all editable so again it is going to vary chapter to chapter even these income accounts depending your chapter may show different things just because different organizations have different charts of accounts it's not a big deal it's not better or worse it's just how your organization likes to organize their income and expenses but this is where you're going to go to do those things so I like to make the budget groups just kind of those main categories so we have like this National do's and fees operating budget where we just have rent omega-5 fees accounting fees which are those Merchant discount fees we'll put in as accounting fees then down here's um social for like those chapter dues if you wanted we could maybe add like a special event to this category and it'll show up there um this isn't the same as billing this is just for your budget so again it's more for like you as an officer to be able to organize these things when you go to set up your budget now I'm going to show you where you can actually use the tool within vault so you're going to go to this accounting tab click budgets and then it'll let you click to add a chapter budget it does take a little bit to go through and of the category so I kind of started one um just for time's sake but another little disclaimer I want to give here is depending on your National Organization you may have been given um like a budget you have to fill out or something like that in which case if you don't have to submit it through um vault you have the option to input it here but you don't have to do this this is just a tool to help you organize your chapter so if you have this budget created elsewhere maybe you have an Excel spreadsheet that's fine if you have to do it like I said with your National Organization you submit it to them and they approve it that's fine as well this is just a tool you can use to start creating that budget for your chapter so since this is a test account there's no requirements um there's really no national office because it's just omega-5 so we can kind of do whatever we want with it so I'm just going to click this pen tool and you'll see up here there's a budget detail your expenses your income and then review and approve is where you can go over everything so under the budget detail I just called it the 2023-2024 budget you can see it starts July 1st and it'll end the very last day of June of next year so that would be this chapter's fiscal year and we're just going to want to make sure we lay out the income and expenses for that if you wanted to add notes you can add notes don't hear whatever you think could be useful and then it'll have you go when you're initially setting it up it'll take you through these sub sections first but like I said I already went in and did it so this is just going to create those budget groups that I just showed you and then this questionnaire pretty much just asks you if you are a chapter that has a house if you're gonna be paying for things like rent or not um it's one question and then you'll click save and continue it'll take you to this expense page so on this expense page we kind of have these categories right here so these were the three that I made for the webinar again I'm just trying to keep it easy um and not spend too much time on like the specific numbers since it's just going to vary so much chapter to chapter but I do want to show you that down here uncategorize if you don't include an income account in one of those budget groups it'll still exist you can still use it so it's not a requirement to put them in a group if you're to be able to use it those will just all be under these like and uncategorized um sections but you can still fill in with different numbers based on like what you think you may spend in those areas and then eventually you'll see on the income it'll be the same um so the way this tool works is you'll see this little calculator so for the national dues and fees I clicked this calculator button and then basically up here it'll let you add a line so I already did it but you could put the description description I said National dues and fees and remember we're doing the expenses so that's how I was filling it in so National using fees will say it was a hundred dollars per member so that's the invoice you're going to get from your national office they're going to say 100 per member and this chapter we're pretending has 10 members so that will do the multiplication for you and then you can just check whatever month that invoice will be due so for this chapter I um said that maybe in September is when this national office will build them and that's when they have to pay it by so I just checked the box right here and then you can just click save to budget and it'll go back right here under your expenses and you'll see it says a thousand dollars and so that's what I did for all of these for rent I'm going to show you this one as well because I kind of split it up so run we're gonna say it was 500 a month per person everybody in this chapter lives in the house again to make it easy but instead of it just being one month this is an expense that'll happen August September October November because maybe that's when the house is open for people to live in so I checked all these boxes and so that way it is showing me that each month we're gonna have a five thousand dollar expense as a chapter for rent and then I'll save it to the budget it's going to bring me back and then it'll show you the total for the year or for the semester in this case because I didn't put it for the whole year but it'll show you if you wanted your budget for the year and you put it in it'll show you those totals here so I know for the semester I need to at least get a thousand dollars from my members to cover National dues and fees I'm going to get twenty thousand dollars total for my members um to cover rent for the accounting fees I had this kind of as a combo of Omega Phi fee and the merchant discount fee I use Easy numbers I use ten dollars so that's why that's just a hundred and then for social they have a budget of only five thousand dollars that they're gonna have to get from their members so now we know how much money the chapter is going to be spending so I went over um to the income it is going to have you scroll down and click continue to Next Step and then we're going to scroll back up so it's at the income and so this year basically you're just going to want to try to balance it out so you have enough money coming in to cover those expenses so for National abuse and fees it was easy I set it up the exact same way I didn't put into consideration any associate using fees because I'm just going to assume maybe they're not doing recruitment but this is something that maybe your chapter could put a guesstimate in maybe if you are going to have a pledge class of 50 men or women you could put that in you know the associate using fees are just to kind of get an idea but maybe after recruitment um your pledge class was maybe a little bit less like maybe you got 45 men or women and you need to adjust your budget you can always go back here and click that pen tool like I did and then it'll let you go in here um and you can click the calculator tool and it'll let you edit the number of people or the charges like that so it's gonna have me cancel because I didn't actually change anything return to a budget without applying um so just know that these things are flexible but it's good just to get Initial Ideas so I left that part blanks I don't think they're going to have new members we'll say and so now I'm just saying we're gonna have to have a thousand dollars of income for National dues and fees this twenty thousand dollars for rent omega five fees I need a hundred dollars worth and chapter dues and fees we're going to need a total of five thousand dollars from our members so once we go through this we're going to go to the next play page excuse me continue and then you'll see here that our total income is going to be a little over twenty six thousand dollars and our total expenses twenty six thousand dollars leaving us with no net income that's good again yours may vary a little bit just because you can't no um exactly how things are going to go which eventually is where this last year actual amount will come into play when you go up here I'll show you really quick under accounting and you go to these like income statements it'll let you show budget versus actual so you can keep up with your chapter as the year goes on so if you budgeted how I had five thousand dollars in Social expenses for the chapter but maybe your chapter or this chapter spends over that in their expenses and social will be six thousand dollars it'll show it when I run this report nothing's gonna show up because it's a test account oh maybe it will because we have some numbers but it'll show right here um like this is the amount the chapter is negative because they haven't gotten any income yet but it'll let you keep up with it that way so just again going back to budgets showing you how you can edit it as things go on in the semester maybe you have to add charges because things are more expensive with inflation you didn't plan for it you can charge your members more and then go in and adjust your budget you'll just click that pen tool and it'll take you back to the same page to walk you through it so that's the really um quick version of how to do that again you may not use this tool at all you maybe have something else that you're doing it on it's fine it's something I do want to let you know is a question we would get commonly if people would make their budgets on Excel which is great it like works the same but then they'll ask how they can import their Excel budget into Vault and we currently like we do not have a way to do that so if you wanted to take your Excel budget or budget maybe if you had like a budget worksheet and put it into a mega fi you're going to have to manually do it it's not going to automatically upload that for you so you just have to click add a chapter budget but now that we have this I'm going to click this little tool right here view budget reports um I just want to see my budget detail itemized because it's going to help me when I set up my billing and I'm going to choose to do it as a PDF just to make it easier because it's going to open in another tab for me so here I can see that budget I made um it has it broken down by month because those are the months that I checked when I made it but I don't have to commit to this I can if I wanted to charge members in full if they wanted that I can do that even though this income is broken up month by month or I could keep it as a payment plan um it's it's not a big deal either way it's up to you but this is just going to give us those totals we want so rent twenty thousand dollars again shop reduce five thousand national news a thousand and then the hundred dollars so let's go back here and we're gonna go to billing to translate this budget that we just made into our billing so we're going to go to billing overview and then I'm going to click to set up the links we do not have fall billing set up for this chapter yet so term fall the year is 2023 the first due date I want it to be the first of August oh it may be a little close we'll make it maybe the 15th of August and then my chapter is going to have three days to pay after that due date to avoid the late fee that's the grace period I'm going to give them so we'll leave that at three days I'm gonna click next um edit charges it'll always have you copy over it kind of just gives you a good Baseline but you'll still be able to edit this so don't worry um so I'm going to show you really quick because I use those easy numbers on the budget right now it's showing all these billing groups but we're going to pretend this new member and senior group doesn't exist and I'm just going to work between the active inactive payment plan um just thank you for time's sakes you guys aren't watching some like grueling billing setup that can take a while I'm sure you've experienced so click edit charges and what I'm going to do is scroll down here and I want to get rid of all these old ones because I'm maybe the new treasure and I didn't think the way we did things last year really worked so we're just going to start fresh I'm going to get rid of insurance actually I can do it quicker like this can't I so we're gonna keep omega-5 fees National dues I'm gonna get rid of IFC um but I will leave this accounting fees so this we're thinking again is like per members we have to translate our budget we have a chapter of 10. this is my active billing group um so they're going to get charged everything in full and then later I'm going to do the payment plan so if we're looking at this for this semester it's going to be twenty thousand dollars for rent so we're going to take that amount let me put my calculator because even that's easy numbers I just am not in the space to do mental math right now okay so twenty thousand dollars for the semester we're going to divide that by the 10 members so that's two thousand dollars um this group again they chose they wanted to pay it all in full so we'll do it like oh wait let me give me one second yeah two thousand okay so that and I put it in the wrong spot we need to add a rent spot okay so we added the charts we're adding rent we're going to use this income account run and then this is going to be two thousand dollars because there's 10 members again we're going to go down here chapter dues so if it's 5 000 for the semester dividing that by 10 again we're going to have 500 so for chapter dues we'll put the 500 in here and then we're just going to keep going through this so for the national dues I remember we said it was a hundred dollars remember and then the Omega 5p we have is 10. now something I'm going to show you really quick with this accounting fee the reason I leave it for the end is because this is something um since it's card processing we have like a little equation to kind of make up for it now if you want to just use a round number like an easy number you can go ahead and do that to cover those card processing fees but what I'm going to do is you're going to take the total down here and you're going to take that like 26 10 and you're going to multiply it by point zero three zero five I believe and then it'll give you what the card processing fee would be so in this case it's 79.60 I always wait till the end to do that because you want to know exactly how much is going to come out and now that I know this you could go back to your budget and add to that accounting fee section of income and expenses because we know what it's going to be to avoid this fee again you can have your members pay within E-Check and if this is on the schedule of charges you can either give them a credit to forgive them that since they didn't use their credit card or this will just be additional income for the chapter so if I went in and I paid this amount and I paid within E-Check the credit card fee obviously isn't going to come out that's not going to go to the card processor so now the chapter basically gets an additional eighty dollars that they can use towards whatever budget they want so don't think if you schedule this and people you have a mix of people that you're going to lose the money regardless like any extra money you collect will go to the chapter um so it's nice just to build that and then know you guys are covered in case you do have a lot of members paying with card even if they maybe initially said they were going to pay with um E-Check okay so we're going to go here we're going to save that and now I'm going to scroll up and for this active payment plan we're going to edit the charges and it should let us copy from another billing group so I'm going to do it from the octaves and what we're going to do is break this up now this is where I'm going to give you guys like something to think about a little bit in theory it's like a nice idea right just oh it's like four Cycles we can break it up um evenly over for for each of these and that can work if your chapter has like a little bit of flexibility in your budget like maybe you plan to get more income than you plan on spending that'll give you some breathing room but if you have a lot of people in a payment plan what you're going to have to think about is if we broke all of these up um like for example this we have the 25 25 and 25. it's a hundred dollars the chapter is going to get their money but if you remember the chapter has to pay their invoice on the second and there's not going to be enough money available within that budget to cover it because for the members in this payment plan you haven't collected a hundred dollars from them yet you've only collected um 50 so what's going to have to happen to keep you know your chapter in good standing is you would have to split these up maybe 50 50 so that money is paid by the time your invoice is due but what that's going to cause you to have to then do if you're trying to make these even payments every four Cycles is maybe you're going to collect Less in chapter dues this cycle um and you're gonna have to charge them more in the chapter to use category over here so you're going to have to balance it out again it's not a big deal if your chapter can do that maybe you have your social event at the end of the year so it doesn't matter but if you're a chapter that's doing social events you need that social budget every single month you're going to run into issues where even though your members are paying you guys are going to be short because all this money is going to go to your National dues to cover it and you're not going to have this money coming from chapter dues um until later in the semester so what I generally say is one of two things if it's only a few people are gonna get a payment plan just like budget with a little bit of excess it's always better to have more money than less money my chapter in college we always did it with excess and so what we did is whatever money we had left over at the end of the year from that excess as well as money maybe we collected from like fines from missing chapters late fees all of that extra stuff we just had in a fund and then we um if we had enough money we threw like an extra we called them functions we had an extra function at the end of the year so it was always kind of a surprise if there wasn't enough excess coming in maybe not enough people paid their dues on time um then we just wouldn't have an extra function it wasn't a big deal it's not like it was a loss it was more of a treat if we had the extra stuff so I would say when you're looking at this instead of doing your budget the way I did it even though this is basic unless you know your members are fully gonna pay on time the exact amount every single time no issue I would maybe have your income be a little bit higher than what your expense is are and make sure you're collecting in these categories so um like prime example is the nationalities make sure you're getting that money up front early in the semester so when September and October rolls around when you have to pay your national office you can pay that and still have money as a chapter even if you have members who haven't logged in and paid or you have members on a payment plan so those are just things to keep in mind I can't give you like a definite answer the best way to do it because every chapter is so unique based on size and things you're responsible for paying but those are things you're really just going to want to consider to make sure you guys are able to function and not having to maybe Panic add extra charges throughout the semester because you have something to pay and the money's not there so the best way to do it would be that way um another thing I'm going to go over just as like a quick tip with you guys is with this Omega Phi fee um let me actually even this out really quick because I feel like it'll be a better example we'll do 250 here I wait I think I overdid that didn't I what was our amount for chapter dues five thousand okay yeah I did I was thinking it was higher than it is we're doing 125. and sorry I know this is like a little bit long to watch but we just have to do this so there's a better example um once these are divvied up over the different Cycles I'm leaving this in Cycle One the omega-5 fee but you're again gonna have to do is edit this amount um You probably can just divide it by four would be the same it's a percentage but you're going to want to go through and make sure you get the correct percentage for each thing the other thing I want to show you is let's say um I'm going to make this amount really low because it's the only way this example will work so let's say cycle one was 35 your Omega 5p that you pay per member is ten dollars the way that is going to get paid um is by taking 10 of each member payment so something you have to consider in your budget if you just have everything in cycle one and 10 of what you charge in cycle one is not enough to cover the whatever your mega Phi fee is ten dollars you're gonna have to make sure you reserve that money in your operating fund and I know this is a little confusing because a negative five fees are a little bit back and forth but just know like in this scenario let's say there were no other dues this is all you're going to charge your members for the semester you have this 35 although you will collect ten dollars for the Omega Phi fee it's not going to automatically draft it out like we have the system set up to do it somebody's going to pay this 35 and we're only going to collect three dollars and fifty cents so the chapter is going to have the remainder of this um amount in their operating fund but just know that if you're going to set up your budget where 10 isn't going to cover your makeup cover your Omega 5 fee do not look at like your operating fund or your external bank account wherever that money goes and think oh sweet that's all my spending money because part of that will be the remainder of the omega-5 fee you have to pay at the end of the semester so it pays itself off 10 of each member payment until the cap amount's met then we turn it off and that's due by the very last day of cycle four so if you had a leftover balance just with the way the 10 percent worked um one cycle four is done you're going to have like a negative balance on your account and then it's not a big deal um I know negative balance sounds scary but it's just saying like that's what you owe for the remainder of the year and then what will happen is you'll either be able to see it when you look at your um I can show you the page you'd be able to see it under the accounting Tab and then you go to account registers it'll be under the Omega Phi register um this one's not going to have anything since it's a test account but this bottom would show like a negative balance you'll know what you owe or your um the clientops person that your team works with so like the person with the mega Phi that you're going back and forth with asking all your questions they'll just send you a text and say like hey maybe you guys still over remaining like fifty dollars for the Omega 5p for the semester do you want us to take it out of your operating fund or do you want to like submit a payment through a form from your external bank account so you can pay it that way but it's just something to keep in mind again if when you're setting up billing that ten percent isn't it has to cover that Omega Phi fee um if you have more questions on that I know again it's a little confusing it may be easy I can go over them but it may be easy to if you reach out to your client op specialist just because they'll be able to give you the rundown of what that amount is exactly for your chapter um if it's like thirty seven dollars forty dollars it kind of varies based on your chapter size things like that but they'll be able to go over that with you um when you submit a budget or if you want to ask them and say like hey I made my budget do you mind looking this over really quick to make sure that my Omega 5 fee is going to pay off automatically you can do it that way too just because it is I think a lot to take in over webinar but it is something you can just keep in mind um the last thing I wanted to show you really quick um was going here when we await excuse me yes it's under here I'm sorry so when we go to this member list by billing group something you can keep up with as well um are these like leftover balances so again you could have like your income and expenses done perfectly but a quick way to make sure that you're actually getting the income you budgeted for is to look here and ideally I think this is kind of a given but I always like to show it just in case you don't know um where you can see this is to look at this and make sure that people's balances are paid so if it's like the day after the due date you're going to want to look at these balances make sure they're paid these aren't real people so obviously there's no one to submit a payment we just have these Charges going on their account when we use them for training but you want these here now if you see a lot of balances here you may want to start reaching out to your members of course but also you may want to look at your budget and make some adjustments so if you have like a lot of balances starting to build up you're going to have to look at your budget and prioritize um those initial things I had showed you so those omega five fees the national dues and fees rent and then maybe some of your Social budgets gonna get cut until those things get paid because these balances need to be paid off for your budget to work as you guys designed it so those are the main things I wanted to go over let me switch back to my PowerPoint I'm going to show you just some contact information really quick um and then you guys can screenshot that take a picture you may already have it but um like I was saying before if you want to start making these budgets then ask questions or have people review it you have these different contact options so we have our email um you can email that whenever the phone those have kind of normal business hours so like 8 30 to 5 Monday through Friday where eastern time um like Shannon said we're based in Columbus Georgia so we're in the Eastern time zone so you can um call anytime between then there's always people on cue to take your call they can go over whatever you need you also have this texting option so this works like a normal texting number you can text it as many times as you want it's going to go to your clientops person and they'll be happy to answer the only thing to keep in mind is it does go to their work laptops so if it's the weekend most people I would say don't work on the weekend um they aren't ignoring you they'll just see it right away on Monday but don't let that stop you like if they come up just send the questions you can double text triple text whatever you need send them so you don't forget and then that way Monday when everybody comes in the office they can go through text you back give you an answer to your questions and go over things um and then the last thing is that get help section we're always adding articles that you guys can go over so I'm going to switch actually back to Vault to show you how to find that um but you can go to this get help section and it's full of stuff so you're going to click get help it takes to this page it's searchable so I believe there is a section on budgets actually so we can go here you can type in budget we have 14 different articles that relate to budgets in some ways you can go through and look at those see um if they answer your questions that could be another great way to find things the other thing that's really cool about this get help section is all these webinars including the one I'm doing right now we do upload to this videos and webinar sections so you can always refer back to these trainings previous trainings whatever you want here it'll be under videos there's short ones and then the webinars are all down here so you can go through that's the one that we did earlier this year they're all listed for you to watch so that is available to you guys and then they link to our YouTube channel so if you're on YouTube you can also just look up a mega finder channel to get that training help um I'm gonna ask Shannon really quick I know you've been watching the questions but have you had any come through that you think would be good to show maybe on the screen or like walk through uh the only one that really came through I think would be beneficial to everyone is somebody asked how the Omega Phi Phi is calculated um can't really show but we can't explain that the total owed by your chapter to omega-5 for this semester is calculated um on the day cycle when statements mailed for the term and we calculate that fee based on the number of active members on your roster so that's why it's very important that you make sure your roster is up to date prior to that first statement mailing for the term um because you don't want to be overcharged for members that are no longer actively participating in your chapter yes exactly and I think I can show too like this one's not going to have specific information for your chapter but once cycle one goes out if you go under this accounting Tab and you click Vault billing fee a box will show and it'll give you um a breakdown so somewhere we don't charge an omega-5 people let me maybe get back to fall oh this one's old so this one's not um since it's a test account it's still not set up it's showing as percentage but what will happen in this box is it'll say term and then um billing method will probably be like per member per semester so this box will have a breakdown of the number of active members you guys have um what the per member fee is and then it'll show you what you're going to owe for this semester so it'll say like for the semester for x amount of members you're going to owe this something to keep in mind too which I I remember I used to get questions about this is when it shows you like in this box it'll show you it or break it down for you in two ways one will show you um the semester fee and one will show you the monthly fee those are just two different ways of looking at it so it's not like you have to pay um whatever amount it shows for the semester on top of a monthly fee it's just either or whatever way you prefer um or looking at like what you guys are gonna oh if you want to break it down monthly or by the semester but it'll all be under this Omega Phi section um and it'll be specific for your chapter but if that is everything I'm going to get back to this slide again if you need to write any of this down you can if you want to screenshot it you maybe already have it um you can say that text number in your phone it's not going to change so that way you can just text your person whenever you need but if questions come up after maybe you start working on your budget whether it's um one given to you by your headquarters or if it's just the budget tool involved you can always reach out to us and then we'll be happy to go over anything that you have come up or anything not relating to budget so don't be afraid to reach out we're always happy to help um and we'll be sending you a recording of This webinar probably um in a few days or so I can't remember the exact day but just expect that to come in your inbox and you can review everything if you need to but other than that I hope you guys have a great rest of your day thank you so much for joining um and be in touch if you need anything