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Itemized receipt example for Purchasing

we are now looking at the purchase order entry screen after selecting the vendor from which we want to order a product predefined information about the vendor and order is populated as a starting point this information can be changed as required and include details about the vendor which of our locations we want the order delivered to as well as the price to populate the purchase order with via the Avenger specified price or the last price which we paid on a purchase moving on to the order details tab the order details tab is where products are added to the purchase order products can be added by entering the product code scrolling through the drop down menu and choosing the desired product or using the inventory lookup tool as products are added the pricing field populates based it on the unit of measure chosen and the method indicated on the previous screen the more on inventory feature can be used to see additional information about the highlighted product such as cost availability information selling prices as well as a picture of the product purchases of goods often incur additional costs such as freight and if importing the product duties and brokerage fees blue links landed cost functionality allows for these costs to be added to the cost of goods based on the landed cost factors which are predefined in inventory control blue landed costs are calculated on a product by product basis and are allocated between the quantities of product based on the selected method such as extended dollar amount quantity weight or cube once the purchase order has been finalized it can be printed and or emailed directly to the appropriate contact of the supplier either through manual methods or based on automated routines well we've just looked at manual purchase order creations from the purchase order entry screen purchase orders may also be generated through automated processes directly from sales orders and the inventory reorder screen as seen in the respective product tours additionally purchase orders can also be created automatically from a purchase order requisition screen the purchase order requisition feature allows users without the appropriate level permission to approve purchase orders to add the products which they believe require ordering to requisition lists this list can then be submitted for approval to the appropriate staff once a purchase order requisition has been submitted for approval it can be seen on the purchase order requisition review screen this screen would be used by individuals with appropriate permission levels to see which purchase order requisitions require approval from this screen the appropriate individual is able to select the appropriate requisition to then take actions with once the authorized individual is back into the purchase order requisition they're able to approve the equalities as they seem fit and then authorize the purchase order requisition once authorized a purchase order can be automatically generated on the create purchase order tab based on the quantities authorized previously the purchase order review screen allows the user to view all extending purchase orders and details about them such as the vendor which location is going to expect an arrival date vendor confirmation details etc as well as the details of the products on the order a specific purchase order can be open by clicking on the purchase order number when a shipment of good arrives the received purchase order screen is used to bring the inventory into the system once the physical inventory has been counted the actual amount received is entered onto this screen to compare to the purchase order at this point any updated information regarding landed costs such as actual shipping costs are known differences to the duties and brokerage fees can be entered into the accrual screen as seen earlier by accessing the button at the bottom of this page if the supplier invoice is available when the goods are received a threeway match can be done on the spot and invoice details can be entered in the lower section of this screen entering this information will create the payables entry once posted and the items will be added into inventory if the supplier invoice is not available at the time the goods are received processing this receipt will add the items into inventory and create a crude payables both for the actual goods received and for the landed cost factors a threeway match can then be done once the invoices are received directly in blue inks a P voucher screen blue links purchase order return screen allows you to easily manage products being returned to suppliers products being returned may be added manually to the purchase order return screen or imported from a specific purchase order receipt for each product being returned information such as quantity returned price per unit any restocking fees if applicable reasons for return can easily be added once the return is processed the quantities are removed from inventory and accounts payable is updated to reflect the effect of the return you