Discover the Best Maintenance Bill Format for Facilities

Maintenance bill format for Facilities

hey there this is josh vector from limbo cms coming to you today to talk about facilities management when it comes to managing a facility there's a lot of juggling to do to keep everybody happy delivering great work fast while keeping the team safe and within the budget is not easy in this video i'll cover how you can make your department work more efficiently serve the company better and help you get more influence with the people that matter so you can keep being awesome at your job let's start with going more in depth on the importance of facility management as humans we occupy space and we're accustomed to having spaces working for us not against us we need these areas to be safe functional and comfortable and there's a lot that goes into that when everything goes as planned this means that your job as a facilities manager is less stressful no emergencies easy to manage workloads and fewer incidences without knowing it the executive team will see happier staff a boost in productivity reductions in downtime not to mention the lack of accidents without the proper actions in place all areas of the organization end up suffering the company itself the employees and the customers from the company's perspective without the facilities management department equipment lifespans are reduced inventory controls can fall by the wayside bulbs can burn out machines can overheat and all that can get so bad that they bring your revenue generating activities to a screeching halt facilities management teams are responsible for the overall well-being and functioning of the entire facility so they touch each and every department when it comes to impact of facilities management on employees it all comes down to well-being and safety no employee wants to feel unsafe or uncomfortable at work imagine working an organization that has recurring equipment failures or even worse extremely high incidence of injury at work that would be terrible but the same is true if employees can't do their jobs because there's no space to work the building is too hot or too cold and the network keeps failing if these issues go on for long enough the company would have a hard time keeping employees too but employees are not the only ones impacted by facility management operations at the end of the day everything affects customers if buildings are in bad shape the quality of your products and service decreases so get it right and your customer satisfaction jumps up now let's go through the scope of facilities management each fm activity fulfills a specific purpose these core functions are real estate management which includes the sale and purchase of buildings and other leasing management activities occupancy management which involves cad or cid management activities and charge max for example maintenance management which covers preventive maintenance environmental and compliance maintenance management asset management which covers assets condition monitoring and other activities involving the building's equipments financial and performance management that involves budgeting and reporting and building systems which covers buildings energy systems and automation systems another popular way to look at facility management roles is to split them into two groups hard facilities management and soft facilities management hard offense services are concerned with spaces and infrastructure they focus on the physical components of the work environment some examples include inspecting the fire safety and lighting systems maintaining the plumbing system maintaining the hvac system staying in compliance with fire safety regulations maintaining mechanical systems and any other structural type of maintenance soft facility management is concerned with people and organizations it includes services that create a more comfortable healthier safer and visually appealing environment common examples include waste management cleaning services space planning ehs compliance pest control building security catering and landscaping all these activities are key to maintaining a productive and cost efficient environment the first step in implementing an effective fm program is to structure a team of course the structure of the team will depend on the size of organization itself but in general everything starts with a facility manager when operating as part of a smaller team they'll coordinate maintenance activities have a lot of input and general day-to-day activities in a large organization they'll be focused on strategic initiatives and coordinate top-level activities was the head of different departments facility managers are responsible for maintaining the organization's largest and most valuable assets such as property buildings equipment and other environments that house personnel productivity and other operation elements they are directly and indirectly responsible for employee experiences and customer satisfaction keep in mind that the facility manager role is not just about fixing things that are broken they're responsible for budgets assets scheduling staff security and comfort the ability to see the big picture communicate with people analytics and organizational skills are rated as some of the most important skills for individuals to succeed as facilities managers now let's go ahead and dive a little bit deeper into the facilities manager role and fm can have a dozen balls up in the air on any given day some of the areas that facility managers touch on on a regular basis include property strategy space management communications infrastructure general building maintenance testing and inspections contract management facility maintenance planning ehs which stands for environment health safety security inventory management and managing renovations that might sound like a lot of work but that's not even all facility managers are also responsible for advising businesses on measures to improve the efficiency and cost effectiveness of the facility supervising teams of staff across different divisions dealing with emergencies as they arise managing budgets planning for the future by forecasting the facility's upcoming needs helping with office relocations and drafting maintenance reports it's no easy job which might raise a question should you hire an in-house facility manager or outsource one making the decision to outsource or keep your facility's management in-house is a complex one it depends on the factors like the type of facility you run the size of your maintenance budget and the existing team if a business prefers to have full control over all operations due to security issues or just wants to avoid delays due to a service provider not meeting a particular deadline an in-house facility management team is likely the best option a very popular and cost effective option is to have a mixed approach entails building an in-house team of facility professionals that deal with routine tasks and then establishing contracts with licensed vendors that can deal with specialized tasks feel free to pause the video here to go through the advantages and disadvantages of each option now let's go through a few useful software solutions that can make life easier for a facilities manager the first option is a computerized maintenance management system when it comes to managing pure maintenance work mobile enabled cms software is the best option the second option is computer-aided facilities management keep in mind that if you have a cafm software but its maintenance management module falls short you can combine it with a cms software to provide better support to your maintenance team enterprise asset management software is another great solution at its core eam is used by production oriented organizations to plan optimize execute and track all maintenance activities integrated workplace management system offers everything you can find in a cifm software plus some project management features building management systems use a combination of hardware and software solutions to control different building systems like lighting heating hvac access control and more the last one building security system is often used to detect risk record incidents and perform risk analysis i know that can be hard to see a clear difference between some of these at first sight and they may overlap a little bit that's because they have a lot of the same type of features but if you're in doubt cmms and eem are the most commonly used software solutions to manage facilities the best vendors offer a complete set of modules that make a facility's manager's job much easier as the world continues to evolve so does the need for better facility management people don't just go to an office with a desk and a chair they go to a workplace focused on employee well-being automation sustainability and impact and evolving real estate models while all this growth and change occurs software and other technologies are being developed to optimize building operations and create hyper connectivity regardless of where employees are facility management for the modern world is now responsible for our spaces physical and cyber security well-being resource consumption and risk management and fm's ability to be agile and show their value can help bridge the gap between the c-suite finance and facilities if you are able to do that you'll be the real mvp here and i hope this video helped you to understand how to maximize the value of facility maintenance if you want to use limbo cms to support your facility maintenance strategy there are a few options to try out you can start a free 30-day trial request a demo or try our self demo which is a simulated environment where you can play around with and test levels features all the links will be available in the video's description and if you enjoyed this video don't forget to like and subscribe to the channel and again my name is josh from limbo cms and i'll see you on 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