Create the Perfect Makeup Artist Invoice Example for Inventory Management

Makeup artist invoice example for Inventory

hello dear readers and subscribers if you want to professionalize your artistic business and practice it is important to track and document every single artwork you declare as your over therefore in this video we will discuss setting up an overview document which will be both your art inventory as the starting point for your so-called catalog reson providing clear instructions and Industry approved guidelines and offer a ready- to use template to professionalize your art business in [Music] minutes organizing your art or setting up an inventory might sound as quite tedious inferior and redundant tasks however it is much more important one might think and it is also a lot easier than one might think you need to realize that this overview document is the backbone of your ER sooner or later in your career an art gallery a curator a museum or a Critic will ask for this overview document one might think that this document will only be important when you become more established and in this case you're partly right however it is important to track and organize your art from day one or it might already be too late to know where your artworks are so let us start by discussing why you would need this document and why it is so important and useful and then we'll show you exactly how you should set it up first and foremost the inventory or overview is a great personal tool it enables you to filter your over and possibly Kill Your Darlings as your over advances and develops by doing so you have a clear overview of everything you have created where the artworks currently are where they have been exhibited or been discussed in Publications as a result this document will enable you to understand your own practice better and also have a clear idea of your own development a second reason why you should have this document is because it leaves an incredibly professional impression to collectors and galleries who might visit your studio so it is important to have this document in your studio they can see your selling history your upward trajectory when it comes to the value and price of your Works therefore this document will also be the backbone of your over which brings us to the third reason why you should start tracking your art for instance in the foreseeable future there will be an Institutional exhibition about your work and the difference with these institutional shows at Mia in comparison with Gallery exhibitions is that they do not necessarily want to showcase work that is currently available they simply want to showcase your very best works over the past few years depending on the angle of and the perspective of the exhibition so it might be very likely that they want to show an artwork that has already been sold so now it's up to you the artist to tell them where this artwork is and where they can contact The Collector so not only will this overview document be the starting point of the entire selection by the curator for this exhibition it will also be the guide to find all those different artworks so this inventory or overview document will provide all the information they need to work professionally and efficiently so not only will you give a good impression but it will also be beneficial for the exhibition and thus for your legacy another example here is at the end of your career for instance when you're about to publish a so-called catalog rese in which you present all the works you declare as your other that you have created throughout your career and life whether you are an established artist that's being represented by Mega galleries or a lesser known artist with a modest career yet inspiring numerous people this document will once more be the backbone the starting point so now that we have established why you should have this document let's talk about how you should set it up and what information it should include here I can immediately start with some very very good news it is a lot easier than one might think today online there are numerous possibili ities of platforms who offer expensive and rather complex databases to keep track of your inventory Etc however a simple word or Excel file is sufficient it's more than enough when the time comes that we want to do more advanced things with this overview document you will already have a renowned gallery or institution or have set up a foundation where is important to do these more advanced things and here the most important thing is that you have all the information they require to create to set up that database and this word file will do perfectly fine here the overall structure of this word document or Excel file is very very simple it is a traditional table with 11 categories I'm going to discuss every single category here however to avoid making any silly mistakes we have prepared a readyto use template for these cataloges for these overview or inventory documents so feel free to have a look at this template after watching this video so the first column in our overview document will be the catalog number it is advised to attribute a unique catalog number to every single artwork here a very common way to do this is to write down CR which stands for catalog reson followed by the last two digits of the year in which it was created and the number of which artwork it was that was created that year for instance the fifth artwork created in 2017 will have the catalog resonating number of CR 1705 feel free to opt for a different numerical system and one in doubt feel free to just use this one next we have a column with an image it is essential that we add an specific image to every single artwork because some artworks might look similar or have similar titles and dimensions so here to distinguish or to see that it's specifically about this artwork we need an image to compare it it is important here to just show the image so uh try to crop it out and don't show it for instance in an exhibition enir environment or worse in a decorative set in in a home for instance above a couch so simply insert a small thumbnail of the artwork in question but feel free to use a large image file for this purpose if you would lose your high resolution images you always have them here stored in your file itself next we start with the metadata that cannot change starting with the title write down the title of every single artwork and if you for instance would have artworks with similar titles or that are Untitled make sure to number them as well for instance Untitled number five or use the catalog number from the First Column to use it to refer to it specifically this can be most helpful when a collector is interested in a specific artwork or when you're talking with your gallery next we have the year straightforward the year or years in which the artwork was produced but next we have the medium and materials that were being used in this artwork here I want you to really specify every single medium that has been used for instance if you are an artist in mixed media painting don't just write down mixed media but specify every single medium you've used for instance write down acry paint charcoal oil pastel sand and varnish on linen canvas with a wooden artist frame if your artwork is part of an addition for instance a print on hanle paper of which six editions exist and two APS specify this aspect here as well [Music] next we have to enter all the dimensions of the artwork meaning all three dimensions even if you're creating two-dimensional art such as paintings or drawings an example here with a painting of 40x 40 cm and 5 cm thick also mention them in inches which will be 16 by 16 and 2 in thick if you have an artwork that is so two-dimensional because it is on paper make sure to also also includes the dimensions for the paper itself and when it is framed an example here would be 40x 40 cm and 16 x 16 in the paper itself followed by 50x 50 by 2.5 cm or 20x 20 by 1 in framed next it is essential to document the current location of the artwork this can be the artist studio or your gallery who is storing your artwork so that you know in which Gallery the artwork is currently stored for sold artwork you simply specify the collection in which the artwork is currently located and also add perhaps the contact details of that collection in question or simply make sure that you can find those contact details in your central contact list which is another document that we're going to talk about in another video if the artwork has moved a couple of times from collection to collection make sure to include all the different collections so you have a complete provenance and do this chronologically in the sending order meaning at the top we have the most recent d actual collection of this day next we have a column for the exhibition history meaning all the exhibitions in which the artwork has been featured once more we have to write them down chronologically in a descending order starting with the most recent exhibition and we also have to write down the exhibitions in an industry approved structure mentioning the title The Venue the city and also the country in which the exhibition took place the bibliography consists of all the Publications in which the artwork has featured or discussed ranging from books to Art magazines to online articles or perhaps even uh exhibition cataloges listy bibliographic entries in a academic system such as Chicago or APA and make sure to list them also chronologically in a descending order now the second to last column is the price or the realized price here we're simply going to write down the retail price when the artwork is available and not sold yet and when it when it has been solved we write down the realized price but here it is also very important to write down which dealer sold the artwork and more importantly the year in which the artwork was being sold because your prices will vary over time hopefully in an upwards trajectory if the artwork has been sold multiple times for instance on the secondary Market we're going to write down every single sale we conclude our columns in this overview document with the current status of the arur and here we can select from available unavailable gifted sold or destroyed now to conclude the great thing about this easy to use overview document using just an Excel file or a word file is that to maintain it it is also very easy to do because there are only five occasions in which you have to make some changes in this document the first is when you have created some new works the second is when you just had an exhibition so you have to update the exhibition entries a third option is in case of a sale or a gift when an artwork enters another collection fourth is when there was a publication about your work so you can mention the bibliographic entries and to conclude a fifth option is when you are filtering your works and removing them from your ER or simply have destroyed a couple of pieces because you no longer like them by doing so you will have professionalized your art business with this single and easy to use document and if you're wondering which other documents you should have to professionalize your art business make sure to have a look at our overview page with all career tools and documents for artists next or simply consult our main overview page with career advice for artists next thank you so much for tuning in today feel free to watch our video on the very best art cities in the world next support us on patreon and please consider subscribing to stay posted for more contempor art [Music] bye