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Many receipt format for Life Sciences

[Music] good afternoon everyone and welcome to un Solutions webinar which will be focusing on next we for Life Sciences my name is Jack lden I'm a solution consultant here at eure Solutions now some of you may have used or seen next week before um but hopefully either way this this will demonstrate um the benefits of next we can have on life science businesses from pre-revenue through to commercialization and Beyond now the agenda for today's webinar I've got a few PowerPoint slides to begin with as usual um that we'll kind of start and talking and introducing ourselves and next week and then obviously going into the deeper diving of why next week for Life Sciences once the slides are over um I will be giving you a demonstration which will give you a general overview of the system and also go into the Precure to pay process now feel free to submit questions throughout the session so that you're not forgetting anything but we will be covering this at the end of the session oh just an introduction to un soluions and we were founded in 2004 um and were built on the two core principles which of technical expertise and customer service and we like to think and believe that this is still held True to this day now we provide implementation development and support services for net site stage in 200 and we also built our own integration application called binly and this allows us to integrate of third party uh systems whether that be through our pre-built connectors for systems like Shopify or if there's any more um kind of Niche systems that are used we can provide bespoke connections as well now from 2004 we had three staff we've now got over 70 today and a majority of these are in technical roles so we're trying to hold up that technical expertise principle in there and we hope that the customer service is really shown here with our 9.7 out of 10 customer satisfaction rating and this is provided by customer sh which is a third party um who provides kind of making sure it's independent and reviews are AR just ComEd by ourself so when we complete a support case we would always send out the user a survey and out of the over 7.7k service that have been provided um we've got a average rate of 9 and a half sorry 9.7 out of 10 um so about a bit about ourselveses as a partner um before next week we were primarily a c 200 partner um but we started becoming a next week partner in 2012 and then this year we won a me new partner of the year and so we were able to bring on and carry on that um expertise and experience that we had from implemen s 200 into net weite as well and since then we've implemented over 105 net we projects from end to end um and majority of these C customers are still customers to this day who we support their um next feet at this point now 2021 and we achieved the five- star partner award and also the UK best performing partner award as well now they don't actually provide the festar partner award anymore they now just accredit with expertise and Erp um of which we got for the past two years as well and that's based off of um consultancy certifications and the amount of projects that we have provided each year now to introduce you to next week if you haven't been already um a bit of History to begin with they were founded in 1998 um and at that time they were probably the kind of pioneers of cloud accountancy software and if you think back to 1998 I don't think there were any kind of other Cloud accounting systems um so they they really have pioneered that and that's probably their true strength um and of reason why they've got to where they are obviously in 2016 they were acquired by Oracle um and this has kind of helped them on leaps and bouns since then now with them being built in the clouds they are a true 100% Cloud business management system and this is in um in comparison to other Erp systems that you might look at a lot of them were built on premise and then were developed onto the cloud at a later Point as well so there's a few tendency issues there which next week kind of manage themselves being through 100% cloud it's comes with many benefits such as being able to access it any device any time anywhere and also means that all of your information and data is just on one database as well so all of the different modules that you might have in the system whether it be your financials your hrcm projects manufacturing it's all held within the one database so you've got one single source of the truth and there's no duplication of data between departments that might be ter wise for example in addition um it's high security and privacy it is built on oracles Cloud infrastructure so it does have that um a Prestige of security there in addition it's also got an availability commitment of 99.7% in reality is actually 99.98% um and that can be a checked online as well as a cloud based system it automatically upgrades every 6 months so that means that all of next week's users will always be on the same version of next week meaning they they can always be using the most upto-date features and there's no there's no version lock and all of the upgrades are included within the cost as well so you're not need to Shell it on any additional implementation server upgrades and future upgrades Etc we're actually about to begin next week 2024 .1 um this month which will then carry on into April and why is it the world or why is it called the world's number one Cloud Erp system well it's used by over 37,000 customers worldwide now I like use this image as well just to explain how next week kind of fits in I know some other people have used Erp systems or account software before it's kind of like bolting on um apps and adding in different modules which although are part of the same product they don't really merge the same whereas next week you've got this single data source which is tapping into any any module that you want to add on typically your kind of core product would be your financials and Erp but you've also got CRM added on you've got the ability to add on your HR and project management supply chain features as well you can also see there we've got our sweet app partners and so if there's any products that aren't provided by net Suite typically there's a um sweet app partner who have developed their own product within netw Suite so it looks like netw Suite it feels like netw suite and works as well as netw Suite as well so if you're looking for payroll OCR invoice and scanning capture that kind of stuff that can also be available in this H sweet app Marketplace and then you can see surrounded just by that image there we've got the multi language multi currency multi country multi subsidary as well so it can be um started off with just one small wedge there with your European financials but you can then build that up across um kind of internationally and different modules as well okay so I've got a a fairly large list of some of our netw site customers here and you see across the top um two rows other than power League um for example and these are all life science based companies that we have worked with and are still our customers to this day so if we look at likes of qu ailles collag and solutions you've ConEd kind of true examples of life science businesses that are into the manufacturing commercialization stage whereas we might have some of the smaller companies in bu that are be pre- Revenue in addition to that we've also got some Life Sciences Technology based companies such as cambrid cognition do matics um and also biof forum who are our life sciences kind a community organization so hopefully some logos that you recognize there um and it's just to show the the bread that next week can um scale with as well so although you may be in a pre-revenue stage next week can can I help you put in those processes and automation um and kind of making you uh kind of compliant with all it's at really early stage if you are looking to grow an IPO or be bought over or require investment Etc as well and then below that we've got some um some kind of home home brand names that you should probably be aware of as well such as yuzzi Andrews Links Golf Course MFG who we tend to show um to all our customers as well as a true example of how far next week can scale to MFG reported a turnover of 5 a half billion um in the last Financial year so it's really shown you the next week can scale and grow with the user from pre- revenue to five and a half billion and which is quite CRA to think um and again we're just going to shout out some other um some Flight Club putt Shack and L Football Club of course I've got a quick quote from one of our customers connect and they had they were this that next week actually far exceeded their expectations and became their One-Stop shop for all of their financial information and and this was along with the excellent support they received from UK Solutions um which allowed them to use next week as a platform for growth and I kind of IED a slide in as well because connect actually in their first year um grew I think over 200% um of using net weite that's not blaming it on next weite that was just they had implemented next weite at the right time so that if you were to think about in your scenario would you be able to grow that much um with using the system that you've got just now and I think and I'm pretty sure the fact that connect actually um lost a member of uh their Finance team and they didn't need to replace them either so the system managed to grow with them and they didn't need to back back fill any um employees as well because their productivity went up now on Sweet Success Sweet Success is next weet sales and implementation methodology and what it is is it uses out of the box features based on industry lean practices so you'll have different many different Sweet Success products such as the financial first wholesale distribution um Manufacturing Services Etc and what each of these products provid are out of the box user rules process uh process workflow dashboards reports kpis and it just means that what you have in the sales process is a much easier understanding of what each product will give you but it also means that on implementation it will get you up and running much quicker than a traditional Erp deployment which back in the day could take years what you've now got is outof the Box processes that can be tweaked and customized and if for example you're quite a small business you might not have the concrete processes in place so what you're getting is leading practice processes from net suite's implementations that they've done over the past 25 years as well so what you're using is um leading processes or it can also be customized and this just allows you to get a quicker return in your investment as well so the reason why we're here today is why next weet for growing businesses so where we kind of Carry On from the Sweet Success methodology you've got that pre-built functionality um so what you can actually do is you can start off with just the real Essentials and so although next week can be a fullblown Erp system you could just start off with the basic accounting and get in exactly what you need uh at the beginning and then it's kind of Highly encouraged by ourselves and next week that you'd have a phase stairway approach which depending on what stage you are um and your kind of life science cycle um can really suit you it might be a a uh kind of commercialization stage and actually wanting a new system that can all be done at the beginning but what it really does help is just getting in the essentials at the beginning and then kind of working your way up and letting next sweet scale with you and that's where that pre-revenue Discovery stage through the commercialization helps with as I mentioned it's flexible and scalable so although you have these out of the box work flows in place they can be easily um changed in implementation and that would all be scoped prior to any sales as well so we would sit with you to map out your processes and see where is it that this uh workflow would actually differ for your process as well and that's where we would then configure that and customize it and in addition to that it can also integrate with a systems that you're looking for Via an API or a flat file as well another benefit that next week can provide especially to life science businesses is that support of international expansion with your multi company multicountry multi language um so if you're looking to move into America for IPO and if you're wanting to Outsource any manufacturing and any can of Cheaper labor countries as well you've already got n weet localizations set up so that um there's not additional work required to provide that implementation next week is get localizations for tens of countries throughout the world as well and you've got that realtime visibility through dashboards and kpis so what you've got is uh visibility of your realtime data um and it just allows you to make decisions which are based on well inform well formed data and much quicker as well you're not having to load up kind of multiple Excel spreadsheets and make sure that they're actually the correct data at that point there's automation of keepy business processes which I'm hoping you uh see the benefit of in the demonstration and of course with being a life science company Source compliance is something that it's kind of really key if you're want to kind of reach that those larger stages as well so that can be managed within implementation to make sure that it's going to be compliant with any um processes that are required now this is my last slide before we go into the demonstration and but just to show you some of the quantifiable benefits that were found from the from SL Associates so they provided a survey on netw site customers and they found that one of the largest benefits was the business visibility and actable insights which increased from 50 to 80% in addition to that if you also look at some of the other key ones that you might want to look at is your collection to uh your collection of account receivables by 30 to 50% and your time to close Financial books reduced from 30 to 55% on average between customers so if you were to think about your time to close being 10 days just now if you can think of taking that down to five Al that's so much time saved as well and kind of hand in hand with that if you're uh managing to close uh your task much quicker your account staff productivity will increase which was seen 30 to 50% it's all kind of dependent on um where the previous or where the user has the system that the user used previously as well so if you're just using spreadsheets just now it can increase dramatically um it all depends on where you where you're coming from okay so I'll just po into this demo account that we've got just to let you know that it's we uh you can enable multiactor authentication and single sign on if need be as well just move my face okay so as we log into next week we can see that we're greeted with our dashboard immediately um so if I hover over here you see that I've logged into uh Sweet Success financials first premium account here and I'm logged in as Andy Morgan the Chief Financial Officer now if you look down this list here this is is a list of all of the out of the box user roles that we've got within the system and each of these users will have um different permissions and visibility throughout the um system as well so if you can imagine your G Financial upster is going to have a lot more visibility than our sales rep here so it just allows you to put in these uh processes and permissions into the system and these can all be used as templates to change and customize the functionality that your users would be able to view now coming over here um into the global search bar we've now got uh we can then set up records within the system so we can search up any Pages um or transactions with a compute in it and we can see that we've got a list of contacts items uh leads suppliers as well now if I wanted to just put our um bu in which is using the vendor R which can be customized this is just going to show up any vendors with computer and the name here so I'll just remove that that's just helpful if you've got a long list of result we've then got our traditional menu structure so we've got our drop down menus and this just allows us different ways to navigate through the system now depending on what role that you're logged in as you're going to have a different menu Center because you're going to be able to access different parts of the system coming down to our actual dashboard now and you'll see that we've got all of our information divided up in white boxes now these white boxes are called our portlets here and these portlets um allow you to kind of customize your dashboard so each user will have their own dashboard and where they can see the information that is relevant to them so as the CFO that I'm logged in as I've can see any expense reports journals um Bells purchase orders and any large invoices over 30 days which are outstanding requirement and part of the benefits of next week's dashboard is really having that um kind of personalization to it so as you can see here I can set up my reminders tab to kind of add in really anything I want from the system so if I wanted to see how many periods are left to close then I could add that in just with a dragon drop and I can remove it as well you also notice that some of these have like a green C and that's just because they are a custom reminder now remainers used save SE use Save searches in the system and safe searches are like queries are searched into the system B using filters and criteria to get the information that you want so what I'm what these rers will all be doing is looking at tasks and actions that are um appropriate for me to complete now while I'm mentioning personalizations another point is that I can just drag and drop this so I can change the dashboard to look how I want now we typically encourage just to have the remainers at the top left because it's going to be actions that are required for you to complete moving on to the next portly we've got some key performance indicators and some standard ones here just for the CFO so and looking at our sales this month the last mon expenses to rece and payables Bank balances Etc now you see that all of these are hyperlink and this just means that if I was to click on this it would then take me down into the report which this um information is coming from um you'll also be able to see that I can then pull this up in a trend graph um and I can also change the visibility of how I want to view that by periods as well um and I can also edit this as well so you've got a list of standard kpi that come out the box and you can also add in your custom ones as well moving on we've then got a kpi meter and this is just reflective of the kpis in here so I can just change this to look at my payables as well and this is just going to be focusing on the end of this one for this point in time coming down the screen I've then got a report snapshot so so what I've set up is I've used different classifications which could be tagged onto transactions um so that I can differentiate any spending and uh sales between my different projects here so I can look at the revenue by projects um and as you can see I've got project one two and three and you can see that project three is the highest revenue project there now what I can then do is I can view the report where this information is coming from I can actually print the chart I can download it as an image um and I can also set it up or edit it to show me different data additionally I could also change the the view of this as well next to this we've got our tiles um and these tiles and navigation short group are just another way of navigating around the system so as you can see here got our balance sheet trial balance our pnl and our budget versus actual and we'll have a look at these two reports um just after we've been F the dash now below this here we've got our subsidiary Navigator um so right now we are looking at all of our data from a Consolidated level we're looking at at the parent company um just now now what I can then do is set up multiple subsidiaries into next suite and then just drill down to look at the data for our Netherland subsidiary now as I've clicked on this um this will then change all of my information to only the performance of our and subsidary and if I scroll up here you'll also see that all of my uh financials are going to be changed into Euros so next week is going to automatically um exchange that into the correct um currency and that's going to be based off of a daily update that we've got from the foreign exchange rate which can be used using exite or HSBC and then that will also keep a historical rate as well for any reporting uh requirements so I'm just going to go back up into my parent company um what you'll also see here is an elimination subsidiary now what next week will also do is it will track any transactions in between um the subsidiary so any interc compan transactions and it will then hold it within this uh subsidiary and then as part of the period end you would then um eliminate any interc company transactions and journal that into our parent company here so that there's no inflation of profits coming down to near the bottom of our dashboard we've got two Trend graphs which shows our monthly receivables Trend and monthly payables as well and again there's a long list of um different ones that we can set up um based out the and we can also set up custom ones as well so you can see it's looking at different kpis but you can also create your own custom ones as well and you can also change the view the period periods of time that you're looking at and that just quickly updates and that's all based on the subsidiary level view that you're looking at there now we've then got our financial scorecard which is similar to our kpis but just gives you a bit more deeper information and so if you're wanting information such as your e your gross profit percentage um Revenue income Etc it's got all this information in here and you'll see that that's comparing it over more periods than the kpis um and you also got the ability to drill down and to where that information is coming from now last but not least and we've got a portlet for our bank reconciliation summary um and you'll see here that although I don't actually have a bank integrated with net because I don't have a demal bank account and next we kindly off to show what it would look like if we did so we can see that it was last reconciled in the end of January um and we can see all the different bank accounts and the statuses of that as well now that's just some of the portlets that we can get um from next week um there's also an additional amount so if you want any kind of analytics and your calendar and RSS feeds um I'm pretty sure somebody managed that actually get Sky Sports onto the dashboard using RSS um I been tell my manager that about um they've also got different kpi meters and additional um ones as well and then you can also see um any upcoming information on the new upgrade for next week there as well okay dog so that's a Whistle Stop tour of our next week Dash board at this point in time and what I'm then going to do is show you our p&l so what I can see here is our expenses have increased quite dramatically as well as our sales within the past two months um so what I'm going to do is I'm going to just open that up in a new tab and I can do that using next week's fer based functionality so as you can open up this here you can see that it's quite a streamlined chart of uh accounts and this is just because it's one of net we leading practices to streamlined processes where possible now you see that this doesn't really impede on any reporting function functionality in a bit but what I'll do is I can see that we've got our admin expenses which are quite high so I can then open that up the new tab again this would take me to all of our admin expenses for the month of February and I can then go into our um I'll go into this Bel here actually so I don't know if you've been counting how many clicks that's been but if we're just counting the clicks row then that's about three clicks down to the transaction level detail here once this invoice loads up um I am going to take a claim just at the beginning of this and because next we are in the middle of doing their upgrades the demo accounts aren are the fastest but the production accounts are still working just as normal and so I'm hoping the pages aren't too slow in this webinar today there we go so you can see here we're down at the invoice level it's still uh got status of open and we can see exactly what has been H purchased in this year good talk so I'll just go back to our p&l and I'll just put the data back so it's shown us from last January or maybe f a full year um and we can also look at different p as well so you've got standard ones you can actually favorite them if you want to keep that as a favorate and and that'll come up there and we'll just keep the customized one for just now um and we can also look at it via different subsidiaries as well so you'll see that you can we've also got Ireland because we've got a few inactive ones in the system now what I can then do is refresh that and that will then show me all of my information from the past year okay do so some of the other functionality that you get with the next week reporting um is aity to collapse these and then just open up as is and you can also expand the as such and you can also export all of these reports into Excel PDF CSV pardon me um a word document you can also print them and you can also email them and schedule them to be emailed so perhaps the p&l isn't the best example for this but if you had and budget reports or sales reports that had to be scheduled out to go out at the end of each month or the beginning of every week then this is a function that you could use to send out to and different heads of departments for example and just to schedule an email to be sent out to these people and that'll be sent directly from next week and to the recipient now we're going to look at our columns here and this is where we can really slice and dice our financial data so what we've got set up are different classifications um and with next week you get three out of the box which are class department and location um and what these allow you to do is tag these onto transactions so that you can report across a myriad of different levels um and although we have three out of the box we've also got the ability of having an unlimited amount of Customs classifications as well and which could be added on and that can be used for and for example internal projects that you might want to be reporting on and that aren't going to be customer facing and you just want to try the cost they may want to use it for tracking any fixed assets Etc so if I click on a class hierarchy um we'll be able to see all the different projects that we've got ongoing so I've treated this as different um clinical trial projects that we've got and so we've can see that we've got project one in Discovery pre preclinical and but we've also got um project two in clinical and we can clean that up so the clinical goes after the preclinical as well and but it's really just showing you that you can track these different um transactions and data onto your p&l and other reports and and it also just means that using this hierarchy structure we can have parent child relationships so although it's for project one you could then pin that down to a more accurate level of what you want to report on now the same can be said for our departments as well so if I go into our department hierarchy we can then see and the different departments or course centers that we've got so adman biology and we then split up operations by procurement and supply chain and also split up the R&D by kind development product project manager Etc so you're really able to kind of split up all of these different costs um and track them at really kind a detailed level which a lot of other account systems would really struggle with as well so hopefully you can see the benefit of that and in addition you've also got the abil to do subsidary it's going to look exactly as as you expected to um so it's just going to show us the different information there so yep we've got a couple of inactive ones under our UK sub as well and and last but not least if we look at our accting period hierarchy as well it's going to show us our different Financial quarters with also the months in them as well so from the month of February 2023 it's going to show us each individual month the total for the quarter um as well so it's this kind of quick information and not having to rely on spreadsheets that really can make next week stand out especially as to pre-revenue life science businesses and I imagine if you're already in the revenue stage that you're going to have something similar to this but it's really making sure that next week is much tier much faster and much more accurate as well okay do so now we've viewed the p&l what we'll do is we'll have a quick look at the budgets um versus actual so I'll just click into this and as you can see here the report immediately shows um what our actual amount is and what we had budgeted for so as you can see we're wildly over budget for um the sales and imagine probably the rest of it depending on the amount of transactions in this demo account and but we can also see the amount over budget and the percentage of the budget as well now this can be tracked down to your dominal codes it can also be used classifications as well so if you wanted to H budget by department or by your projects as using that class uh classification should have mentioned as well the class classification we normally look at as your different revenue streams um it just depends on all the different ways that you want to report on um what we can also do is um trct by budget by subsidiary and just so that you could really got that detailed budget versus actual in addition to this you've can also have multiple budgets so you might have your legacy budget at the start of the year you might also have to re-budget based on the performance of the first quarter and you might have also set up different kind of Warf scenarios as well um depending on the progress that you've made and these budgets can be set up within the system and they can also be imported um from XL as well so um you really have that kind of ibility on what you want to do with the budgeting okay do so that's um kind of overview of next week so far and what I'm now going to do is I'm going to show you the procure to pay process now what we're going to do for that is jump into an employee center user R and what this is is this is the liked user and that next we provides so the sole purpose of this user is for uh purchases and expenses and you can approve invoices on this as well um so as you can see here the dashboard is much more basic um so to split up the two US user licenses we has you've got employ Center licenses which does exactly as I just said and anything else would require the general access user license now we can see all of the purchases purchases and statuses of them um in the system um and also the expense reports as well that I have submitted um so if I wanted to enter a purchase request um I would then click in here now a purchase request is essentially the kind of step for a purchase order so as employee Center role I'm going to Simply submit um a request for somebody to purchase this um it's not going to create a purchase holder immediately at this point in time so this takes us to our purchase request form um and what I would then be able to do is choose from a list of vendors that we've got set up within the system now I'm I know that I'm going to use the computer plus Distributors however people that are using your employee Center license might not um know what supplier to use so what you can then set up is for a a dummy subsid dummy supplier and to be set up and then whoever is approving that purchase order can then change that to the relevant supplier based on that now what I can then do is I can add a memo I can say Okay I want to receive this by um Thursday for example and and I've also going to look at the location and this is based on um the uh location that abian is set up as on her employee record now for these types of forms that we're going to be looking at today whether it be purchase requests sales orders um invoices we these are the kind of standard H fields that are set up within the system but we can then add in custom Fields that's going to track the information that you need um to be recording and Reporting on within your system um so coming down to our uh purchase uh request in the line level what I'm going to do is is I'm going to enter in an item now this might be a bit unfamiliar to you if you haven't seen this inp systems before but what next week kind of tries to use as a a lead in practice is to have items set up for purchases and sales so although you might not be tracking um your inventory or stock what can use um our item for is just to make it much more user friendly so what we've got set up here is an item called computer equipment and on this item um it will have the different accounts and nominal codes that are going to be associated with that item and any transactions that that it's in now because it's quite a vague one um we've not really set up to information on it what on choosing this item I would then pull through all the information that we've got on this item so what I'm going to say is I'm going to buy a new Macbook um and I'm in the testing department so that's there and I'm actually working on the preclinical uh stage of project one now what I can then see is if I was tracking the inventory it would show me how many I've got on hand how many are available um and what I can then choose is how many I want to buy here so I'm just going to buy the one MacBook the based on the last time the last purchase that uh was made for computer equipment at the rate of 900 10 I'm just going to keep it at that for this point um as well so I'm just going to add this now that's an example of using the items functionality within next week if you just wanted to use the nominal codes you can still do that in the expense tab here so what that is then going to do is based on the information on the item record has looked at the tax code for that and it's shown the expected receipt dates and what we've also got is a budget warning as well so I can see that we have set up a budget validation and within the system so on requesting this purchase is going to look into the system to see is this hitting a nominal code where a budget has been set up and is it going to meet that budget is it going to be under budget is it going to be over budget and also should it warn uh the purchase request e or as it going to just not let them do it at all and that's up to you and how you want the system to be implemented so I'm just going to save this and because it's associating it with a budget it should then um yeah it's going to show me that one or more transaction lines do not have a matching budget or exceeding budget um but it's still going to submit that anyway because that's the way I've set it up to at this point in time now as I mentioned it's not going to go straight to a purchase order what it's actually going to do is it's going to be sent to aiquan supervisor um and that's just for approval and so it's got in built approvals um and you can set up and different workflows um however using the standards out of box leading practice uh approval functionality within next week what abian has on her employee record is a purchas uh limit and an approval limit as well so for example it may be that aiquan has got a purchase limit of zero so everything needs to go for approval um and then this can set up a different hierarchy so that it just goes all the way up the hierarchy until it's got the relevant approval limit however if there is a bit more kind of complex workf flow is required and you can actually um set up different work flow where it be departmental hierarchies or have a delegation of authority Etc as you can see here we've got a pending supervisor approval status here um and if I go onto my related records I can see exactly who we're waiting on so at this moment in time um Carol Morgan would have received an email from next week just to say that you have got an approval waiting and and what this will also show is it will show on Carol Morgan's reminders now Carol Morgan is a fin controller so I'll just log into her profile here talk so we can see here on the reminders that we've got a purchase request to approve um and we can see that we've got the one here um so I'm just going to H open this up now what could happen is I could open these both up and then just H see they F and then click approve and approve all but for S of this demo I'm going to click and to show exactly what happens here so I can see that all of the information that's been filled in already by Abby um and all I need to do here is approve or reject now if I rejected um it could be it would be sent to Abby to let her know and and you can also do reject with a note on the reason why it has been rejected now I'm just going to approve just for the purpose of this demonstration um and then what this will then do is generate the purchase order now I'm going to go into my uh recent records and just check the status of this so we can see that it has been approved by the supervisor and there now pending receipts and what we can also do is print this Pur order off just to see what that looks like next week can generate the purchase order um and you could save um the purchase order and then send it to the supplier or what you could have is actually next we could send it directly to the supplier um from net with the relevant po and so this is just going to show me uh we've got a slightly blown up logo here but this is just an example of what it could look like um we've got um implementation uh team that's going to scal to make sure that it looks exactly like your existing uh uh format for your stationary or we can add in um new touches to it as well and add in additional information that we've got okay do so what we're now going to do is we're going to to receive um this MacBook um and this might not be something that everybody kind of wants to do um you might just want it to go straight to uh the invoice stage um but what we kind of tend one leaveing practices is to receive all of our POS and and that just means that we can generate a crow off the back of our purchase orders as well and really can attract that throughout the system so I've went into our inventory manager who the ability to H receive um I'm just going to open up our purchase order so we can see it's P10 143 um and as you can see I could bulk receive using these check boxes but again I'm just going to go into our uh purchase order at this stage okay so what I'm going to generate is an item receipt and as you can see here we've got visibility that we can open up um what purchase order it's been created from now what we're going to do is we're going to receive it into the Manchester location that we've got set up and it's only one and so that's fine we could also set up a return reason if it was damaged or faulty for example and and we could also say that we received two if we need two and if they made an error what we'll then do is we will just save that for some speed and and at this point it will then be ready to invoice um now next week um doesn't have OCR as standards just yet but there are third party um applications toward a really wide range of them um that can be used and these would then use OCR scanning technology to bring in your invoices um so what I'm going to do is I'm going to go into our AP analyst Ro to do this um but really what what we can actually see is if we using purchase orders we don't actually need the OCR technology um we can just look at the purchase orders which are outstanding and ready to Bow so I can see here we've got our purchase order 143 I can then open this up and we could then and we could have the invoice handy here just to make sure that the invoice is actually um the same as what we agreed in the original purchase order um so next week actually has two or three-way match in out of the box and it's all automated so what next week will then do is look at our um purchase order I'll then see that that matches with the item receipt that we used and if you don't want to use item receipts that's why we just miss out this step and then what we could then use is the invoice for our purchase order um and then it will match all of these together and if there are any discrepancies um it will then flag this up and make sure that it requires extra approval so what we're going to do is I'm going to enter in a random uh invoice number here once that loads there we go um so what we can see here is this is the invoice and it matches what I'm going to see is actually on the invoice it came in at 920 so we can see that there's a discrepancy between the purchase holder and the invoice now you can see it's at status of pendent approval if I was to save this and it was at 9910 next week we just automatically approve that however because there's going to be a discrepancy between the two and three the three-way match is then going to flag this is requiring further approval so what we will then see is once next weite has looked at that um it's going to check that and then send it for uh approval with the right person and again these workflows can be set up um on the implementation just to completely match your your different processes so as you can see here like I said it's went to status of pending approval and if we look at Bill exception um we can see that the bill amount exceeds the PO amount and that's why it's went for approval and if we go back we can see that it's went Direct to Carol Morgan again so if I just go into Carol Morgan she would again have received a notification to say that this bill is uh requiring approval um and also it will pop up on her remainers there so if I then have a look I can then see I'll just click and approve that and now that this has been approved it's now going to be open for payment um so what we'll show you now is here we go it's got status of open um and just to kind of get to the very end of this fueld procure to pay process we'll look at next week's electronic uh payment uh modules so we go into this bit here what we can then do is look at all of our open invoices that we've got so next week look at all of your invoices that are outstanding payment um or are due to be paid depending on the payment terms um and what we're going to do is choose the correct bank first um and then we'll choose the AP account and then what we'll have is a selection of different invoices that we want to pay the next week you can generate backx files and other payment format files depending on your uh bank's requirements um and what we can then into it's generate these payment files export them from next week and then upload directly into your bank which will then send the bank the orders to pay your suppliers okay so what we've got here is that that'll be us here so we've got our inv voice that one I think sorry it was this one here and so we've got and the one from today um and it's going to be at that amount so what I can then do is I can choose I don't want to pay that one don't want to pay that one and then I can submit it and I will generate the backx file from there okay do so that's been a a quick demonstration of next weite and um the procure to pay process um of course if you've got any questions please feel free to add them into the Q&A and I'll just address them just now yes so we have got a couple of questions in the chat here Jack yeah first one is does Net integrate with amichi yes so that's a good question actually so a lot of like life sciences businesses that use amichi um typically for their life science based procurement obviously I've just went through the procurement process there in net weite but we we find that it actually works really well with next week um and we've worked with them each many times I mean have their own integration out of the box with next week um so on implementation of a previous life science uh based customer and we actually worked in parallel with a MIT to set up that integration um alongside their actual implementation so yes there is an integration to that uh the next question here is can approvals be set up for multiple departments in one PR um yes so those there's a lot of flexibility on how the approvals work um what you can actually do is have kind of line level uh based approvals so for example if you were doing a PO to A supplier um and what you would actually have is instead of it being based on it goes to your supervisor you could actually have it go to multiple heads of different departments and so for one line you might have it actually requires the it team's approval and so we then go to the IT team for approval and then the other couple lines might need the I don't know the head of finances approval so it could then go to the head of finances so you can really kind of set up really kind of complex workflows depending on the uh structure and processes that you want to set up great thanks um the last question we've got the minute is does next we have projects functional um yes so that that's something that can be requested with um life sciences companies um because traditionally a lot of the that the what what they're working on is different projects where they're putting a lot of research in and then building that up um what we've found is that you don't really need the full uh projects functionality so you don't need to get the full the F sh bang as you might call it um you can really just start with the financials and 's no custom classifications and you can really just use them to track each project and without having to pay extra and then when you're further down the line you might want to track projects at that point and that could be implemented um at a later stage just so that the system is grown with you great thanks that's all the questions we've got at the minute unless anyone else has any sort of last minute ones you want to fire in please feel free okay talk well I'm free to for the next five minutes so I'm happy to address any question questions that we've uh that we've got to answer thanks everybody for joining and spending your time with me today and if you do have any um of further inquiries just please get in contact using the details that we've got on screen just now um and we'll try to set you up with our tailor demo or if you've just got any commissional questions as well then we can help out with that uh sorry another question that's just coming there um does it have an integration with spendesk for expenses yes so net weite has its own expense functionality however if you already have spend desk or looking for kind of more comprehensive expense um functionality then yes spendesk is an example of one of those kind of H sweetart Partners um so they've obviously got their own system but they've provided on out of the box integration with net so yes there is an integration with spin desk and that can then be used within net brilliant thank [Music] you