Effective Overdue Invoice Letter for Procurement

Overdue invoice letter for Procurement

in this video we will show you some options to ensure customers are sent reminders when invoices can go past their due date for payments we will also show you how to set up batch actions to send multiple invoice reminders let's see how easy it is to setup first click the gear icon and select account and settings next click on sales then select reminders there are a few options here including the greeting to use and the name of the person you can choose to use the standard message or insert a placeholder of either the invoice number or company name you can then update your email reminder message as required and ensure you check the box if you wish to be copied into any reminder emails you send to finish click Save then click done now you're ready to send your invoice reminders from the dashboard click on sales then select all sales now you will see the list of all your invoices to see overdue invoices you can filter those by selecting the filter button and then from the status drop down menu selecting overdue and clicking apply only the overdue invoices will appear on the list next click the check box on the overdue invoices you wish to send reminders for now click on the batch actions button and select send reminders and you're done you have now successfully sent your email reminders to see a report of overdue invoices from the menu select reports scroll down and click on accounts receivable aging summary a report will be generated with overdue invoices along with customer details number of days overdue and total amount you can customize how this report is displayed including the days / aging period and the number of periods back to the reports menu you can select to run the report customer balance detail or summary this will provide an overview of each customer how much they have paid and how much they may be over doing invoice payments from here you can then follow up with reminder emails for prompt payment to send invoice reminders firstly go to settings and accountant settings or company settings select the sales menu and then go to the reminders section and select edit you can then customize your greeting the subject and the email message if you select automatically send reminder email QuickBooks will send payment reminders for you either before on or after the due date of the invoice select save and then done to manually send a reminder select the sales menu then invoices find the invoice you'd like to send a reminder for from the receive payment drop-down menu select send reminder customize your message and click send so there you have it the invoice reminder features of QuickBooks Online will ensure you keep on top of your books to help your business cash flow that's it now get started you