Effortless Pay Bill Format for Operations to Streamline Your Workflow

Pay bill format for Operations

hi everyone my name is NL English and I'm a Staff Solutions consultant here at bill in this video I'll give you an overview of our accounts payable solution uh but before we get into it let's break down exactly why did we create a solution in the first place so controllers and CFOs often worry that their AP process isn't as efficient as it possibly could be and for good reason we frequently hear that businesses struggle with a manual cumbersome AP proc process very paper based and therefore just not very secure this causes a lot of data errors and inaccuracies which leads to a vicious cycle of a lack of usable data or clear visibility into the AP side of their cash flow so with Bill accounts payable we break this vicious cycle by helping you to make your bill process more automated efficient and of course secure so much so that we can help you save up to 50% of your time on your AP process I'm sure you want to learn how so let's let's go ahead and dive into some key features Bill accounts payable gives you control visibility and security as you pay your bills or go through your AP process as you can see the overview screen which is where you land when you log into Bill immediately Works to bring you the most important task to your attention this customizable screen is the command center of your AP process you can view things like bills to pay track approvals see what's going on with cash flow such as payments that are scheduled to go out and more the task list helps you understand what needs yourm attention so you can be more efficient as well to kick off the life cycle of an invoice and Bill Let's head over to the inbox this is where you can capture all the invoices your businesses need to pay and where our AI starts reducing your manual work you and your team have a lot of options to get your invoices into bill you can upload documents easily from your computer or mobile device or have your vendor send them to your unique Bill email address bill will start right off the bat doing some pretty nifty things to help save time and reduce errors for example bill can recognize duplicate documents like invoices that have already been created or paid and even split documents that contain multiple invoices into individual documents from the inbox we can easily create a bill this is where Bill's Automation and AI capabilities really come into play and help reduce that time on task you can see that Bill's AI has already populated info like the vendor name invoice date due date amount and invoice number you can also quickly K click and capture text to add to the bill and of course edit anything if needed bill will also add your information based on your preferences from previous bills to that same vendor like approvers you can even sync purchase order and receiving information from your accounting software and automate two to three-way matching this looks good so I'll save the bill and it'll be routed automatically through the necessary approvers let's take a closer look at how Bill makes complex approval policy simple here you can set up approval policies quickly bill can remember your preferences but also can designate default approvers or groups of approvers you can also set custom approval policies based off of a wide range of criteria whether it be a specific list object like a vendor or Department we can also go through amount thresholds or line item amount thresholds and drag and drop rules to meet your unique requirements approvers can receive notification ERS via email and via the mobile app which helps ensure things are approved on time once the bill is approved it is ready to be paid with Bill you can pay in a variety of ways including a checks virtual card and international wires further we can connect vendors through our network of a little over 5.8 million members so it's easy to connect and to pay vendors you work with Bill Network vendors maintain their own contact and payment information so you don't have to and choose a preferred payment method they receive payment status updates and have more visibility into their own cash flow so you're spending less time answering questions paying vendors over the bill Network also helps protect you from business email compromise the leading cause of payments fraud currently you and your vendors can quickly track the status of a payment saving you time responding to vendor payment status update requests you can also view a complete timestamped audit Trail anytime you'd like now that your invoices are organized bills are approved and payments sent let's sync that with your accounting software Bill makes it easy to sync with leading accounting software including QuickBooks Nets Suite zero Sage intact Microsoft business Central and more you can set up automatic syncing or manually sync whenever you want to with these Integrations we're able to offer automatic bill payments as well as automatic closure of bills paid in full and that's just a quick review of our bill accounts payable product but that doesn't mean we're done listening to customer needs and making improvements so some areas we're currently exploring include making it easier to manage and pay vendors that require 1089 leveraging AI components to further reduce the manual work you and your team have to do enhancing our mobile experience to make it even easier to use and lastly enhancing our approval experience to match your needs to learn more about Bill Solutions and our integrated Financial operations platform check out the linked resources below and click the learn more button to have a build product expert contact you thank you