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Payment reminder letter to client for corporations

have you ever had a client refuse to pay you well in this video I'm going to show you how to politely and professionally ask your client for payment because it's every freelancer's worst nightmare you put up with the client's demands you did the never-ending revisions you did everything the client asked for and then they disappear right when it's time to pay you and like the great philosopher Adele you might be wondering should I give up or should I keep on chasing payments after all 29 of all freelancer invoices are paid late by clients and a later overdue invoice causes all kinds of problems like cash flow issues when the money isn't coming in kind of like me that's why I'm using cue cards instead of hiring a designer time wasted from hunting down payments emotional and mental strain from the anxiety and strained relationships with clients that's why I'm going to show you exactly how to do with overdue invoices hey I'm Brant and I'm with Indy a productivity platform that gives you all the tools you need to manage your freelance business whether you're on boarding new clients managing tasks or invoicing you can consider this Channel a free school that's going to teach you exactly how to become a freelancer and how to deal with all the challenges along the way you know those guys that try to force you to pay thousands of dollars and they're going to turn you into an expert forget those guys we're doing it for free because we know just how challenging it can be out there and we want to make freelancing simple so whether you're new to freelancing or you're struggling along the way this channel is for you which is why I'm talking about one of the biggest problems that Freelancers face getting paid on time now in a perfect world our clients would just pay us right away but I don't know if you've taken a look outside your window lately it's not really a perfect world out there so here's what you can do about it first of all Don't Panic as much as you want to kick down their door like you're the debt collector it's best not to jump to the worst case scenario just yet especially if you already know the client and you've worked with this client before clients get busy just like us but it's also good to be prepared with a list of steps to follow so here are four things that you should always include when you're asking a client for payment number one a polite subject line number two always attach a copy of the invoice number three always remind your clients of the payment terms and number four always include your payment details so let's talk about number one a polite subject line don't show up outside your client's business like you're the mafia who's gonna dangle them over the balcony even if you want to do that don't do it that's why your best option is to just keep it friendly use subject lines like friendly payment reminder that way your clients know exactly what the email is about and that there's an action that they need to take and if it's appropriate you can also use your client's name in the subject line that way it grabs their attention number two always attach a copy of the invoice asking your client to pay an invoice without attaching the invoice kind of defeats the purpose of the whole thing so don't forget to attach the invoice this helps your clients remember all the work you did for them and it also reminds them how much they need to pay you your clients are busy so it's important to give them a quick and easy way to give you the payment step number three politely remind your clients of the payment terms both your contracts and your invoices should have a timeline for how long clients have to pay the invoice whether it's one day seven days 14 days or 30 days and it's good to remind your clients of these payment midterms right in the email that way you can refer them back to the invoice that you've attached number four always include your payment details now chances are if your client has not paid the invoice they're probably not going to go hunting around to try to find your payment details now they should already be in the invoice that you've attached but if you want you can also include these payment details in the email or just refer them to the invoice to grab those details now let's say you followed everything by the book you sent the perfect invoice you wrote an elegant email that would make Shakespeare jealous you sent your client a big box of chocolates and a rose and they still refuse to pay what now is it time to show up outside your client's house not quite you still have a few different options and I have a few more cue cards for you step number one you're gonna send another follow-up reminder step number two you're gonna pause existing work step number three you're gonna get on the phone and then step number four we're gonna talk about whether it's a good idea or not to file a small claims court case so let's talk about step number one sending a follow-up reminder email now a few days later you can send another follow-up and at this point we still want to be friendly but we can get a bit more urgent remind them how many days the payment is now late and ask them if they can look into it for you step number two pause existing work if your client is a few weeks late or even a month late and you're still working for them you can go ahead and put a pause on the work pausing the existing work is going to open up a more serious conversation with your client and it's also going to prevent you from having to face multiple late invoices as the work keeps piling up step number three is get on the phone as much as we might fear that our clients are purposefully ignoring us and just trying to skip out on payday it's also just as likely that your emails could be getting lost in their inbox so if your last email gets completely ignored you can go ahead and hop on the phone with your client and this is great for a couple of reasons for one it's going to eliminate the possibility that your emails are going to spam it also guarantees that your business contact details aren't wrong and it also gives you direct access to your clients so that you know that your point of contact hasn't left remember to be friendly and empathetic with your client as you're talking with them that way you can maintain a relationship for as long as you want to work with them if you still do want to work with them and step number four should you file a small claims court case now this is the worst case scenario let's say that it's been over a month or maybe even two months and you can't get a hold of your client or your client just flat out refuses to pay you what happens now well you can always keep sending follow-up emails but the that's not the best option when you have bills to pay so here's an alternative option you can look into filing a small claims court case and try to get the law on your side and you can do this whether you have a full contract in place or even just a text message or an email that shows proof that you have a working relationship with this client and in a courtroom you should be on pretty solid ground to finally collect that payment and now that you know the steps to follow when asking a client for a late payment it's much better not to have to do this to begin with and while that's never fully in our control there are a few steps you can take to try to prevent this from happening again number one you can ask for advanced deposits that way you at least get some of the money up front and it also gets clients more invested in the process right from the beginning and number two you can establish a late fee penalty right in the contract number three you can accept multiple payment methods that way it makes it as easy as possible for your clients to pay you and number four you always want to maintain a healthy relationship throughout the process key keep your clients updated at every Milestone and the more you build Mutual trust with your client the easier it's going to be to have tough conversations like asking for a late payment if you want to see these tips in action I've got some email templates for you just click the link down below and snap them up in case you ever need them hopefully you don't but they're here if you do Indy also has a free invoicing tool that makes creating and sending invoices super easy and you can check out our invoicing tool in the description box below and if you're just starting out in your freelancing journey or you have some questions click that subscribe button India is a company of Freelancers just like you and we want to give you the tips that we've learned along the way to help you grow your business so if you have any questions let us know in the comments down below what you want to know about and I'll see you next time cash flow issues when the money isn't coming in that's what ah shoot hunting down um time wasted especially if you are uh especially if you've already worked with the client and you but it's also good to be prepared with a St but it's also good to be prepared with a list of steps to follow so here are blah blah blah blah this helps your clients remember can't say the word anymore your clients are busy so it's important to give them a quick and easy way to give you the payment