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Payment reminder message sample for HR

hey there it's anne from world wide speak in this video i'm going to show you some phrases that you can use in an email when you want to politely remind someone to do something this is a pretty common reason to write an email a reminder email and when you do it it's important that you remind someone to do something gently if your language is too strong the person reading it might feel defensive they might feel like you're attacking them and this is not necessarily what you want to do it can be difficult in another language to know what the phrases are that you can use to make your message your email your reminder email sound polite but still clear so let me show you some phrases you can use in your quick reminder email here we go the first one is like this this is just a friendly reminder that so you can put this right in front of whatever you're trying to remind someone like this hey wendy this is just a friendly reminder that you need to return your books to the office by friday let me know if you have any questions or if you're not able to do that thanks so much ann here's another one which is almost the same this is a gentle reminder that so you can use this phrase in your email right in front of the thing you are reminding like this dear all this is a general reminder that the deadline for the room change requests is thursday at noon if you would like to change your room please let me know best regards and so it's nice to put this phrase in here if you don't use it and you just start with the deadline for room requests is thursday at noon this is pretty strong and the person might feel like ah that's a little strong and they may feel a little attacked so when you put a phrase like this it just keeps the conversation um gentle friendly professional calm without any kind of um unnecessary strength here in the message so let me show you some more examples we can also just say like this i wanted to remind you that this also is a useful expression you can use here dear eric i hope you're doing well i wanted to remind you that you have an appointment with dr clark at 3 p.m on thursday are you still planning to attend best regards and so this is a clear expression it's polite that you can use in front of your reminder just to soften it a little bit here's another one have you had a chance to and here i'm going to use an email where i'm writing to a teacher about my grade so i just want to remind i just want to check and see if the teacher has looked at my grade yet i'll say it like this dear mrs dumbs we talked last week about my biology test i think there might be a mistake with my grade have you had a chance to look at it yet thank you for your help with this sincerely in even a little softer i could say like this i was wondering if you've had a chance to dear mrs dems we talked last week about my biology test i think there might be a mistake with my grade i was wondering if you've had a chance to look at it yet i appreciate your help sincerely ann so again i'm just asking and i'm framing my question in a kind of a polite way so that when she reads this she won't feel attacked or like i'm being too strong and this is important because she's responsible for my grade i really want her to do what i want so in another example i'm going to look at an email of somebody who i talked to i haven't heard their reply yet i haven't heard back from them and so i want to write to them again but i don't want to sound too strong i'm going to say it like this dear sonia we talked in august about a possible collaboration between evita photos and worldwide speak is this something you're still interested in if you are let me know and we can find a time to meet sincerely am and finally let's look at this this is a very common uh expression that people use a lot in emails i'm reaching out and here i will say i'm reaching out to see if dear paul i'm reaching out to see if you are still interested in joining our group for the january retreat if you are i wanted to remind you that the deadline for the applications is november 6. please let me know if you have any questions i hope to see you there best wishes and so here are the some of the phrases we looked at this is just a friendly reminder that this is a gentle reminder that i wanted to remind you that have you had a chance to or i was wondering if you've had a chance to is this something you're still interested in i'm reaching out to see so i hope that you can use these phrases try them out in your email and let me know how it goes if you have any questions or there's anything i can answer for you please leave me a comment below and remember to subscribe to our channel if you would like to get more writing tips every week in english thanks so much bye