Understand Payment Terms on Invoice Example for Planning

Payment terms on invoice example for Planning

hey there service Bros this is Christian from the workkeys product team in this video we're going to talk about how to set default payment terms for invoices on your workies account as well as how to set custom payment terms for individual clients in workies invoices may be categorized under a few different statuses relating to payment no amount due overdue and paid whether an invoice is categorized as due or overdue will depend on the payment terms you set for that invoice if it's still within the due date it'll be due if it goes past the due date it'll be overdue pretty simple but in work ease you can use those statuses to send automated notifications to your clients you can send your clients a reminder a few days before an invoice is due letting them know that they still need to pay for your services you can also notify your clients as soon as an invoices status changes to overdue all designed to make sure that you get paid for the work you've already done without having to do anything else for more information on how to set up workie's automation rules feel free to check out the link in the description below now back to the payment terms let's show you how to set those up we'll start with the default payment terms applied to all invoices on your account go ahead and hit the Cog wheel in the upper right corner and select account under account preferences you'll see a field for default payment terms it'll be set to do upon receipt at first which means the invoice will automatically be categorized as overdue if you want to give your clients more time to pay the invoice you can choose one of the options listed or create a custom window of your own I'll create a custom one for seven days hit save once you're done now any invoice I create will automatically have a due date set for seven days but let's say I also have a client who I've known for years and years let's say I don't want to apply the seven day due date to this person no problem workies makes it easy to create custom payment terms for individual clients we'll just open up their profile page on our account and on the right side from the client info tab you'll see a field for client payment terms same as before just click on the drop down menu and choose the terms you want to apply for this client hit save at the bottom of the screen once you're done few things I want to show you before we're done first are the invoice widgets that you can use to get a clear sense of how much money you're still owed split between invoices that are due and overdue you can see those widgets from your main workkeys dashboard right here you can also see these widgets from the invoices page right up here last is how to edit the payment terms for an individual invoice we'll just open up an invoice and under the line items you'll see a field for due on if you haven't applied custom payment terms on this client's profile this will show the default payment terms you defined in your account settings earlier you can choose to give this client more or less time to pay this individual invoice with just a few clicks and that's it you're ready to start setting payment terms for your invoices to make sure that you get paid on time feel free to subscribe to this channel for all the latest and how workies can help your business grow thanks for watching