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Payroll receipt template for Personnel

[Music] let's look at how to set up employee pay templates so you can stop creating employee pay slips from scratch every payrun access the employees record and select pay template the pay template has sections that impact the employees pay amount and the amount of tax and National Insurance deducted read the explanation for each section to learn more generally each pay template starts with the employees primary earnings from the employment information you entered zero calculates the hours for employees with an annual salary as the weekly hours from the working pattern multiplied by 52 weeks divided by 12 months in our example this equates to 160. 33 hours per month the rate is the annual salary divided by 12 months divided by hours per month which zero has calculated as £23 39 rounded to the nearest Penny zero doesn't include these details on the pay slip sent to the employee so they won't see these figures they'll just see their salary amount for the period for hourly paid employees zero calculates the hours per month in the same way as salaried employees the rate is the amount that you entered into the employment information zero calculates the total amount as monthly hours multiplied by the rate per hour an employee template should contain all all the employees regular pay items for deductions benefits reimbursements employer pensions and earnings orders you can add oneoff pay items and update existing ones when drafting a Pay Run only items you have set up in payroll settings will be available to add to an employees pay template or pay slip so ensure you've added all the items you need before setting up your employee templates and running your payroll let's add regular pay items to our employees pay template first we'll click earnings to add other earnings click the drop-down menu to view a list of earnings and Stat repay items once selected most options will allow you to enter a total amount if the amount stays consistent enter the value in the relevant field if the amount is likely to change each pay period leave the value at zero and update it during the pay run as needed We'll add overtime hours and commission as you can see we've got boxes to complete if the values remain consistent the commission and employe overtimes will likely fluctuate so I'll leave them as zero and update them as part of the Pay Run you'll notice that zero has calculated my overtime rate based on the conditions of the pay item in this example the rate is twice the employee standard rate the pay template for an off-payroll worker has three sections as many pay items aren't relevant to them you'll need to add a pay item to the template for the amount they invoice you for the work done click earnings then select the relevant pay item from the drop-down menu we've set contractor day rate as a regular earnings pay item so I'll choose that from the list then I can enter the hours and rate as needed let's add £500 as the value of our contractor's day rate and leave the hours nil as they'll probably fluctuate each month we'll add them in when we run the payroll back to our payroll worker let's look at deductions click deduction to add more pay items when we click the drop- down menu we'll see a list of the deduction pay items add a pension deduction item in this section if you provide other pension schemes outside of Auto enrollment if you switch to a payroll from another system and have employees already enrolled in your workplace pension add the employee contribution item as a deduction however if you've added a new employee who will be assessed for auto enrollment by zero do not add the deduction item zero will automatically add the deduction to the pay template once they're enrolled into the workplace pension once you've selected the deduction item complete the details as required let's add child care vouches and leave the amount at $243 which is the value of the pay item we entered in the settings next we can see a section for benefits if you haven't registered with hmrc for payrolling of benefits you won't be able to add benefit pay items to an employees pay template in our example example we've registered for payrolling of benefits so we can add benefit pay items to the pay template click benefit then select a pay item from the list we'll choose berer Health the annual benefit shown is the value of the benefit in the payroll settings if relevant we can enter the amount contributed by the employee to reduce the overall total benefit in our example the employee doesn't contribute to the health insurance so we'll leave the amount as zero then click add to save the benefit moving on we have a section for reimbursements click reimbursement to add pay items to this section use the drop-down menu to choose a reimbursement let's select mileage to add it to the pay template we can enter a description such as mileage claim and as the value will change each pay period we'll keep the amount on the template as zero let's move on to employer pensions click pension then select an item from the list add employer pension contributions for pension schemes outside of Auto enrollment or workplace pensions for employees enrolled before move moving to zero if the employee is being assessed for auto enrollment by zero do not add a pay item for employer pensions a zero will automatically update the payroll template once the employee is enrolled the final section is earnings orders where you can add amounts legally required to be deducted from employee pay click earnings order then choose the relevant item from the drop-down menu complete the details as mandated by law review the pay items you've added then click save to update the employee pay template