Discover a Progress Billing Sample for Enterprises that Streamlines Your Invoicing

Progress billing sample for enterprises

a progress invoice is one where you can invoice a percentage of a product or if a products already delivered I have an estimate for a tasting party however it also included several physical bottles of olive oil for the party that we directly dropship to the customer they have that olive oil so let's invoice it before we can invoice the customer however we need to turn on progress invoicing we do that by selecting edit from the top menu choosing preferences changing to the jobs and estimate section on the left hand side changing to the company preferences tab and finally in the section labeled do you do progress invoicing choosing yes I'll click the blue ok button click OK again and now I'll reexpansion pane clicking home maximizing the window and closing the pane again we're ready to turn our estimate into a partial invoice I could click estimates to get to it that way and create the invoice however if I have a lot of estimates at this point or if it was created a while ago sometimes it's easier just to do it right from the customer center I'll click customers on the home screen then I'll select Cali rentals on the right in the show area make sure you have all transactions selected and you should see the estimate here's the one that we created earlier I'll double click on it to bring it up from here I'll click create invoice at the top of the screen because we turned on progress invoicing we're going to get a new dialog box it's asking me what I want to include on the invoice most of the time you'll probably be creating invoices for the entire estimate which is the default setting and which case you just be able to quickly click the ok button but you can also select to create an invoice for a percentage of the entire amount this is fantastic for service businesses that require a down payment such as 10% or 50% of the total you could put the percentage of the estimate right in this field however in this we're creating an invoice for selected items we're including the physical products that they already have not the tasting party that hasn't happened yet so I'll select create invoice for selected items and click OK here's where we can decide what we want to invoice because the tasting party hasn't happened yet I'm not going to invoice them for any service fees or this party I don't see any rates in the amount field so I'm going to place a checkmark next to show quantity and rate it gives us this option because we can change these amounts maybe things have changed that's why it's an estimate they could have only wanted a few products or maybe a few less bottles I can click on these columns and arrange them so I can see them clearly in the quantity I can see the estimated rate here's where I can put in the actual quantities maybe they got a few less bottles in this case she only got three bottles instead of the four that was estimated but everything else had the correct number so I'm going to go ahead and put those in the party will still remain zero because that hasn't happened yet so I'll click the ok' button at the top of the screen and then the ok button on the notification that the progress invoice has at least one zero amount item that's the party which hasn't happened yet so we can invoice it here's my invoice you'll notice that it works just like any other invoice I can print it later or email it later my items are being invoiced and because they're taxable the balance due reflects that I'll click Save and close and it's going to bring me back to the customer Center where we started here I can see that the customer has an estimate and now they also have an invoice if I look all the way over on the left hand side I can now see that Callie has a balance total for the outstanding amount