Streamline Your Payment Processes with Our Progress Billing Template for Customer Service

Progress billing template for Customer Service

hi everyone welcome back to my channel if you're new here welcome to you too in the last video I went over uh the basics of progress billing but then I wanted to take it a step further because a specific um came out today and so I wanted to go ahead and share that I often use [Music] um this training account to test things so um this is something I thought would be of interest especially if you do build outs new construction um work with the GC anytime where you're going to need to do progress billing and in this case I'm going to take a progress billing where it's kind of build out in chunks so um this first item I call it my blanket it's my cover it is um what I want everybody to see and it's the blank okay and I I just set it up like this it's zero okay and once I get going I basically clone that and I set up an item to be the component of this and and it would basically be of of those pieces so this is the next or the first payment it's at the contract signing like we're asking for 50 percent okay and then the next one is we're asking for 25 to do at start okay and then that's what it is and then the 25 duet completion okay so that is what it looks like here and you can see I'm asking for 50 percent because it's gonna work out I'm gonna show you how we would present this to the client okay all the steps of the way okay I think I wasn't very clear so first when we um present it you can see here I like to see it as one item so this is what it would look like okay um actually I need to revise one of these let me go back um on change this I moved to this when I was testing it so you want everything at 50 because that's how this is going to work out so all of these are at fifty percent okay Bill or or proposal so when we submit the proposal to the client here we are here's the total contract and um they know that they have to pay the 25 percent upon approval right approval of this um proposal or contract signing okay actually let me let me revise that a little bit um at um acceptance proposal okay okay um this is the commencement of the project on site actually I wanted to copy and paste that and then the last will be final completion so um and I'm just jumping ahead and going to the next item this way oh sure if that works right final delivery got that on that last one um okay so now that works I'm ready to give this to the client usually we give it up the walk through but here we are we're basically this is the contract this is actually the contract they proposed and um if they accept it they need to pay the 25k right step one so they accepted it okay and you can see that it is broken up in components but they accepted it and I wanna go into money n and I did already receive the money so I'm just going ahead and applying it okay um and in this case we're saying the 25k you can see here that you can apply it straight to this item or you can do like what I'm gonna do is apply it for the deposit portion okay because it is 50 of everything okay regardless of the way it's split okay because it's just for how we want to present it and how we want to process this okay so I'm going to go ahead and apply this so um okay so now we I mean for those of us that want to go ahead and send them and say okay well we've applied your payment thing or thank you for your payment here you go here's the proposal um you've paid the the 50 percent and we'll get going okay so now we're going ahead and sourcing and getting things together and spending time and efforts towards this right and um now you know it's time to go ahead and start or go on site okay that's what they're we're calling it like get access to the place or whatever because it just doesn't happen in one day right so um now we're gonna ask for this 25 so what I do on the back end of things as I go in here and I don't invoice it because of the way I'm I'm setting this up so instead I just go in here and I change this to 100 percent okay because we're asking that that's where we're at okay so I just go into that that second component which is really the first because that first one is a blanket right so this is the first one and I'm going to save and close that okay stay with me and then if you go back in and look at the proposal we can now send it because I've you don't need to invoice all these different things right and create invoices all this time so this is what I would do I now go in and send them that so hey we're going to go ahead and go on site so we're going ahead and requesting this next oh this next 25 percent payment okay here it is this is what it is I send it to the client they say um great they pay it we get on the project we're going in there and doing our thing okay they paid us so I'm going in here to post that um yeah okay so that's okay here we go so here's the next piece of it there we go posting that you can see there's no more friends available but it is applied there so I'm gonna go back out here and now what we see when we open this because we can send the proposal and we can say okay thank you you know here we are and we go in and we're working and then all this time this the funds that we've received is not counted as income okay and I say this all the time studio doesn't recognize income or expense until you invoice the client okay that doesn't mean that you invoice them and they have a balance due it means that's the last and final step here in studio okay so now where I'm going with this is because they don't technically owe us you can see it says you know there's not an amount due that's because they've paid the amount that's due up until now okay it's now time to invoice for the remaining balance and if they didn't let's just say they they paid this already and it was they were they were paid up well you still have to invoice it okay because that's how Studio designer recognizes the income well and in this case there's no expense but there it is okay so this is what we have to do and I'm going to go ahead and invoice that okay and whoops that I don't want to show all items because this has everything because remember we're doing the first component okay and this is the last and final due upon final delivery okay and it was for this 25 so I'm gonna let's go back in here and I will just go ahead and do um all right we'll do I'm trying to think how I want to do this 25 um and I always name my invoices it makes makes for a great organization it takes two seconds especially because if you're looking for things um you know you want things to be labeled okay these aren't labeled because they're voids but I'll get them out of there so basically I like to label everything so we can find things and you can see here that at least now they can see that when we send it to the client and we want to only use first component and I should have made it default but there we are you can change the image if we wanted to I I don't like to see the quantity but that's what it is for now um I guess all of them show it right none of these so you can play with that for those of you that don't know um and pick a different format um I don't know these ones by heart um I don't know it's a lot of time going okay um darn it I guess we'll leave it at that and um call it a day but here you go and they'll pay the remaining balance okay and if there's any questions about that let me know the reason why there were no expenses and let me be clear because um we have other things we're the general contractor on this that's why um so so if you have any other questions other than that um definitely leave them in the comments or reach out thank you