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Progress invoice example for corporations

[Music] all right guys the fixed fee invoicing calculator type has some new features um that we're going to walk through right now it's really popular with architecture and engineering firms um this new feature is percent complete billing so we're really excited about this let's go ahead and walk through it together we're going to go to my company project list which is the screen I am on now I'm going to click on a project that has a few tasks created um against it when I click on task 1.0 here we can see that I've estimated 50 hours for my budget $500 for the fees and then we have the expense budget here uh for $35 we can also include start and due dates um but we have another video that goes into detail on how to create your budgets so let's go go ahead and cancel out of here and there's a quick shortcut in which we can jump straight to billing this customer we're going to go to billing history here and simply click add invoice from right here um we have the manual invoice and tnm invoice calculator here so if you're just starting out with us you want to go ahead and turn on this feature we're just going to go ahead and hit on for fixed fee and we get a brief description of what this entails and then we're going to go ahead and hit save okay so now we have fixed fee to go ahead and pick from and we're going to go ahead and hit next so here's where all the changes have been made on step three for the invoice wizard we've got our client name here and we've got the tasks um that are available to this project to bill we can see we have the familiar UI uh here for Milestone billing we have whether or not it's completed if it's marked as completed 100% complete you'll see a check mark here we have our total budget of $535 Prior Billings and also what you're going to build this invoice um if four Milestone billing we're always going to assume that we want to go ahead and build the full amount but if you check this field here you can go ahead and actually alter this amount so this you guys should um you guys are probably familiar with it but we're going to go ahead and switch over to percent complete billing so for the new features you want to go ahead and click on this guy up here the header and it's going to let you switch between um the Milestone billing calculator and we can also utilize the percent complete billing so percent complete billing will allow you to go ahead and enter a percentage you'd like to build on this task so for example if I want to Bill out uh let's say 25% of my total budget here big time is going to Auto calculates the amount this invoice uh based on this budget should be populating for your invoice line items and it also is going to Auto Select the task if you're altering this value so let's go ahead and finalize this invoice so we're going to go back to the wizard so you can see um what has changed changed when you start to progress throughout your tasks so we're going to hit add invoice again click on fixed fee and then here you can actually see prior Billings um the percent complete uh that's already been built and then you can go ahead and actually build more to this client so let's go ahead and up this number and then big time is going to once again populate this invoice amount based on the alterations you've made here here so once you're progressing um to completion for these tasks this is going to keep track of what you previously built and what you want to build this invoice now that is not just it we also have options so that you can add more information to view at a glance by hitting this settings gear icon at the upper right so let's take a look at what we've got here as some options we can go ahead and show whip summary so you're going to activate this option if you want to show the current time and expenses in whip ready to be built against these tasks so you can keep track of whether or not you want to relieve that Whip or create a separate invoice based um using rtnm calculator we can go ahead and show invoice percentages so that the total dollars invoice on current prior invoices will appear there so you can see what percentage has been previously built um at a glance and also what percentage is currently being calculated for this invoice and then for project managers that prefer to keep the percent completed value separate from the billing completed values you can check this option on I believe um that will just go ahead and let you manage the percent completion based on task completion and not necessarily have it tie Auto automatically based on the changes here if you leave this un checked and you're changing the percent completed values we're going to assume that you want the percent completed values on that task updated as well I'm going to go ahead and select these two options and hit save you'll notice here that we have uh prior Billings relieved uh for whip which is time and expenses that have been relieved against this task as zero so we didn't have any time and expenses attached to this task on the previous invoice we're billing $134 here um there is nothing in whip currently to this task um but if we did have any time and expenses to this task this value will populate here we can see that the per previously build was 25% and this amount here for this invoice which totals to the amount that I adjusted here so I'm going to go ahead and finalize this draft and then we can go ahead and jump straight into that draft now a lot of our customers are going to want to actually report back to their customers on the progress they've made on their tasks so we've also included um some new features to our print templates which are fully customizable so let's go ahead and jump into creating a custom invoice template and take a look at the new features added we're going to hit customize go to customize and then let's go ahead and hit create new so creating a invoice template as is easy as 1 two three now let's get to the new features we've added budget status here so you can go ahead and show what's been budgeted on each individual task like we were looking on task 1.0 you can show prior Billings dollars and percentages and then you can look at current Billings uh dollars and percentages is and if you go ahead and hover over these IE icons you're going to get a brief description of what these fields and what you should expect from your print template when including them so I'm going to go ahead and show um overall Budget prior percent Uh current percent let's go ahead and include those and then of course we still have here the receipt functionality so if your users are entering um their expenses via our mobile apps um you can include those images of those receipts by picking one of these formatting options here so let's go ahead and I'm going to finalize my choices here I'm not going to show time and expense details and I'm going to show the budget status so let's take a look at what that looks like I'm going to go ahead and hit save great so now let's print our invoice so to do that you want to go ahead and click the printer icon here and then select the name of the print template um that we just designed so mine is fix fee progress and depending on your PC settings so here on my computer it's going to download within the browser within Google Chrome So based on the browser it might appear differently for you so I'm going to go ahead and open this up and we've got our logo showing here we have our summary line items and then here are the new available Fields within the print template so we have the prior Billings the amount being built and this invoice and our total budget um so this will default to show all the tasks um included on your client so you can report back the progress being made as you move through through these tasks and that is our new features in a nutshell for fixed fee billing [Music]