Simplifying Purchasing Invoice for Businesses with airSlate SignNow

Purchasing invoice for businesses

[Music] hello and welcome to the s AP Business one overview video series today we're going to be looking at purchasing and we're going to be looking at AP invoicing so Accounts Payable invoicing let's go over here to our modules on the left hand side and let's go into purchasing and let me show you a couple of different ways that we can do an AP invoice so I could go directly here under AP invoice and I could choose that and I can see that this is now going fullscreen here let's just make this a little bit smaller great so we can start looking at the information that we have here now by creating an AP invoice I have a couple of different ways that I can do this I could do a manual AP invoice if I was going to be paying someone without a purchase order but let's go look at see if we have any purchase orders that are open that I can do in the AP invoice directly off of that purchase order in goods receipt so let's go choose one of our vendors here and let's say copy from and let's go and look at a goods receipt P oh that has come in so as you know purchase order once the items are received in my warehouse a Goods receipt P O is received so once that comes in I'm going to create an AP invoice from that goods receipt P oh I do have a couple here in the system great we can look at these I could put all of these onto a single ap if I wanted to just send a single invoice out to my vendor but let's just say I want to choose one of these independent of my own and let's go down and look at one that was just created and we're gonna choose that now I'm gonna receive my draw document wizard this should be familiar if you've watched other videos as you're going through drawing data over I can customize that or I can draw all data we're going to draw everything that Kant was over on that that goods receipt pio so let's finish that let's take a look here we go there's three items excellent so I can see my amount that's down here and my total payment that's due because this is gonna be tax plus my total before discounts for taxes we can see that this was based on a purchase order then based on the goods receipt P oh so now you start having your document management in your relationship match map which we're going to look at just a moment so let's go up here and let's see we're going to put in a we're going to add that posting date in as of today and then let's go add that into the system so let's see if it tells me that I need any other dates it does not we are all good to go so let's go back to that last document and here we are of that goods that ap invoice that went out let's right-click and do our relationship Maps you get an idea of what we're looking at and here you are purchase order which has now been created into a goods receipt which has now gone over to that AP invoice that I just did and you're going to see that this document is still open because payment has not gone out yet however these other documents have been closed because my a-v employee AP invoice has automatically closed that thank you very much for listening to the overview video today [Music]