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Purchasing invoice for Customer Support

a purchase invoice is a document sent by a seller to a customer indicating the cost and quantities of the products or services provided by the seller the purchase invoice is a request for payment from the customer in this case the customer is your company it is a legally binding enforceable document you can create purchase invoices based on other documents from the purchase flow or as a standalone document default purchase invoices carry out all purchase related transactions and incorporate functionality peculiar to goods and services receipt documents if a goods and services receipt document does not precede the purchase invoice you can use the purchase invoice as the receipt in this case the purchase invoice increases the quantity of goods in stock otherwise when the purchase invoice is created as a standalone document or based on other purchase documents it just makes the reservation on the indicated quantity of items a purchase invoice created from the goods and services receipt document opens debits the transit account the crediting transaction to the transit account it also creates other accounting transactions recording revenues expenses taxes as well as changes vendor account balances the changes are reflected in the transaction journal the vendors journal the VAT journal and the inventory journal nevertheless even if you have enabled the creation of goods and services receipts you will have to specify in each individual purchase invoice that you do not intend to use it as a receipt if your purchase invoice is based on a distinct goods and services receipt it has to be configured as a purchase invoice that does not perform the receipt function in order to create purchase invoices and goods and services receipts as two separate documents you have to allow the creation of goods and services receipts in the system by turning on the use separate document for purchased goods receipt option in my company settings first we need to add the general details relevant to all items added to the document so we will start with the vendor once the vendor is selected information about the payment terms vendor bank account contact phone number and address details will be automatically filled now we just have to select the purchase manager in the bottom group box we can add and define items to be purchased it consists of the tabs for goods and services here you can add one or more goods and services and manually input information about them under the Goods tab there is an additional section that allows us to add the warehouse and delivery details to add an item we click on the add new button then select the item from the list now we can input values for the necessary fields such as quantity price and VAT this will generate the values of the other fields automatically we can also click on the extended mode icon to view more fields you the Advanced Mode helps us to view and edit the accounts to which payables and advances for the vendor are recorded the VAT details section provides us with additional information about VAT charged on added goods and services here we can also find the VAT number and vendor VAT number in the documents total section we can find information on the default transaction currency we can also see the total net and VAT amounts of all the goods and services there is also the price includes VAT option that can be switched on or off depending on if we want the total amount to be calculated with the VAT or not once we are done click the Save button don't forget to click on the post button remember if you don't post a document the system sees it as a draft and doesn't take it into consideration by clicking journals button we will notice that the information has been added to the VAT transaction inventory and vendors journal