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Quickbooks estimate template for small businesses

hey guys this is Claudia here from the bookkeeping experts I am back for more more education on QuickBooks online thank you so much for tuning in and watching this week's tutorial which is going to be about how to use the customized fields in your forms in QuickBooks Online how to customize in the first place now keep in mind it's not available on all subscriptions it's only available starting from Essentials so simple starts not available um and self-employed is not available so it starts essential Plus in advance all right so there is lots of advantages of customizing your uh your invoices on your sales receipt or your estimates and your purchase order the advantage is that you know you will need to maybe put a certain field that is not available there so that your customer can see or maybe not see all right so we're gonna go straight to Quickbooks on line on our sample a simple account and we're going to show you how to do it and here we go all right okay here is QuickBooks Online this is our new view of QuickBooks online now what first thing we want to do is just click on the gear menu on the right hand side and under list we want to click on custom Fields okay so there's no custom Fields right now we are going to add Fields okay and in this case I am we don't have purchase order on this one because this one um this sample account is just um it is just a sample account and it's just essential and we're going to call it um sales rep sales representative sales rep and I want on all my sales form and now something that is very important if you want this the information to show on the form so your customer can see you can you can turn on this button over here and it's going to print on the form so if you email your customer the invoice sales receipt or estimate uh credit memo or refund receipt they'll see it if you don't want them to see it just you yes you can turn it off as well on and off I'm gonna leave it on okay I want the sales rep to show up there so I'm going to save it over here and you see that these fields has a little printer over here and it's showing me that it's going to print an email to the customer if you want to add it you click on ADD it over here and you can change it turn it off if you desire or unselect over here okay oop nope save all right so we're gonna leave that now we're gonna give you an example we're gonna go ahead and create an estimate all right okay so we're gonna just uh to put any anything here um the sales rep I'm gonna put Joseph just Joseph um the wild man [Music] the wild salesman okay or whatever is your salesman you can put it over here see the sales rep over here so this is the field you just created it could be any other field that you need it could be location it could be whatever it needs to be done or added to your sales receipt okay and then you can create your product um okay all right and you can save and send but there's no nobody to send over a kid here or you can save it okay now the one thing that is important for you to know is that that information is gonna carry over to your invoice this is an estimate so if I want to create an invoice here I'm going to go ahead and create an invoice right from here okay and then then I can save and send to the customer and see that the sales rep is going to populate on the invoice so all right and it's going to show you show to your clients so if you save it over here if you send it it's going to show to your client now if you don't want that information like I said you can turn it off if it's just an information for your for yourself you can turn it off you can create all kinds of uh customization in the customization field in the the sales receipt or invoice or whatever all your sales forms right so whatever is important to your your company whatever information you want your clients to see it or maybe not see it it's going to be right here you can customize it all right okay now um when when you want to see that information as far as use that information on the reports you can go ahead and click on reports over here and you can go to the profit and loss and here you can customize whatever information you want to see it okay so to customize it you want to click on customization and we're going to click on filter and you will be able to to filter that by whatever you want to see the report by okay now another way for you to track it because this this information will show here but may not necessarily show on the reports is to use tags and we talk about tags just a couple of weeks ago so you can use tags and you can also add that information on your forms on your sales forms so you can do both and I like to do both because I I like to see the profit and loss by tag group and then I can especially for these sales sales person and I I gotta I gotta pay my sales people that attract that so I like to use it the profit and loss by Tech group so I I would use a tag in addition to add this customization and the reports all right so I hope that this was useful to you and in the next video we can talk a little bit more about how to customize your reports to fit your needs um and and how to use it to your to its best ability so sometimes it may not have all the information you want or it may not be showing up the way you need it to be to your customers or to yourself or to yourself your staff and we're going to talk a little bit about that and how to customize it to what you need all right so let me go back here okay well thank you thank you for watching spending this time with me on this beautiful day hope you have if you watched this before the fourth hope you have a wonderful Fourth of July if you watch this after that's okay that's okay just I hope you have a wonderful week and if you have not subscribed to our Channel hey go ahead and click on the button over there to subscribe we come back every week with information and we do some in-depth uh research and and we work with our clients and we we discover new things that you can do in QuickBooks online and we want to make your life easier so that's why we bring those tutorials every week to you so you can use that your to to grow your business to take it to the next level be ahead of your competition that's the point so if you like this video click on the Subscribe uh like I said give us a thumbs up show us show us some love we like to bring this this information to you but we love to see your support oh and to see if you like the the subject and the information we're bringing to you thanks for watching again I hope to see you next week and until next time keep on smiling