Effortlessly Create Your Refund Invoice Template for Sales

Refund invoice template for Sales

welcome to this episode of learning QuickBooks today we're going to talk about how to instrument the refund before you even start the first thing you need to do is make sure you have the right settings to do that you click on your gear sign you go to an account in settings go to advanced and go where it says automation automatically apply credits you want to make sure that is turned off so if it's checked you uncheck it and you click Save once that is that click on the done here and then now we can go to the customer we want to refund their invoice so here in this case we're trying to refund this amount of the 375 that was made so we want to refund is 375 dollars so to do that we'll need to create a credit memo so we create credit memo so you want the information from the original invoice so it's a me you know whatever the product was is that's what we refund in and then you might just want to put a memo like respond whatever invoice number it was and for 375 and then we save and close that now that credit memo will show up on our accounts as unapplied so we haven't applied it yet so we can do two things we can live it there's on apply and apply to a future or another invoice or we can issue a refund to do that we'll need to write a check so you go to the plus sign up here you create a check so Amy bird and then the account will be account receivable to pre-fund you just want to put a memo refund for invoice number 1 of whatever and then you want to put her name here too and basically that ties it to her so we save and close that and then when we come back to her customer center to her detailed customer transaction we can now apply that check by creating a new payment to the credit memo so that check number 7 would just really want to apply that to the credit memo and so that way that's we can finally close the the chain of transactions because if you don't apply it it then it just remains open so we want to make sure that we go on until everything shows closed and basically things do not show closed until I bet it's been paid or you know opted after your payment is made so you want to go on to the last phase where quickly close the account by clicking the payments and then making sure you apply the check to the open credit so that way we know it's being used up and when that truck QuickBooks is not trying to tell you it's available for another invoice