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Reimbursement invoice template for corporations

sometimes you spend money and your company needs to pay you back maybe you bought something for work but you paid for it at the time so you will fill out a form called an expense reimbursement form reimbursement this means money back money back to you this is a google sheet it has different rows of information these are rows row 15 row 16 and it has columns so this is one column this is a different column this is column d okay so to fill in this form you'll type in the box this would be your name usually you have an id number with your company that number goes here this part here the expense period probably the administration does this your boss fills this in but usually they pay there's a starting date each month and the ending date each month where they track the expenses and reimbursements uh here you put your manager's name and this is the name of your department the business purpose why did you buy these things maybe they are some missing supplies you could put missing supplies or maybe the purpose is a company picnic and you needed to buy cups and plates okay so maybe there were two purposes here below you will itemize itemize your expenses this means list them first second third list everything you bought so put a date what date did you go shopping did you buy and what did you buy what's the name of the item maybe you went shopping on march 3rd 2021 you can see that the information shows up here and maybe you bought pencils i don't know maybe they needed pens for work uh what category what kind of purchase business cards no business meals paying for lunch for a client no dues maybe you owe money for a club or a union legal fees i hope not you're not paying for a lawyer license fees maybe you have to pay to get your license renewed mileage we talked about tracking mileage some companies will just pay you back for your mileage with an expense reimbursement form office supplies ah this is office supplies pins so i'll select office supplies you can see there's other kinds of categories maybe you had to get a passport or postage you had to buy stamps to mail a letter or get more printer cartridges and you need more ink for your printer or printer paper or software you had to buy to do work for your computer or stationery for writing thank you notes or a subscription to a newspaper or an organization they send you a newspaper every month maybe you had to buy a phone or some tools or pay for training or travel or work clothing or something else you can see a couple other items here so after you select your item click and enter a value from range categories a2 okay so looking at a2 that's up here i'm not sure what that meant okay and then how much money did you spend what was the cost of this let's say you spent four dollars okay so you enter the cost and you will see that after you hit enter that number shows in the subtotal and the total reimbursement so if i had to um also spend money on um i needed to get microsoft word for my computer that is software and that maybe that cost me 82 i hit enter and now i have a new subtotal so now they will pay me 86 sometimes when you go shopping for work you know you need to buy something but you don't know how much money it's going to cost so you ask for money to go shopping so that's called a cash advance advances money before and maybe your boss gave you fifty dollars already in cash and so you went shopping and you spent the fifty dollars plus 36 more so now you're asking for a reimbursement of 36 maybe you didn't get the cash advance i'll delete that and so now you need a reimbursement of 86 dollars so you will fill in the form choose three things you can make them up maybe you needed to get um you took your client out to lunch okay and that is called a business meal and maybe you spent forty five dollars okay uh just imagine some numbers here choose the correct category for your purchase and make up some dates and you'll see some money here in real life then you will print this form and sign it here and put the date and you will also need to have approval signature your boss signs and says yes okay give her the money give him the money and then your boss also puts the date and so this form you print and submit to the payroll office you also need to attach your receipts you have to show this is exactly how much money i bought so you attach your receipts maybe a paperclip or staple to get your money back and this shows mileage reimbursement for a personal car if you used your personal car to take your client to lunch they will pay you 56 cents per mile if you had to drive 10 miles so that's a little money you know um so this is an expense reimbursement form and now you have a little homework to practice this