Collaborate on Reminder for Outstanding Payment for Public Relations with Ease Using airSlate SignNow

Reminder for outstanding payment for Public Relations

hello and welcome everyone this is Mike I'm the founder and CEO of sweetash this video is just one in a series of many videos that we'll be highlighting both new and current features be sure that you're subscribed on YouTube and following us on all social media to get the latest videos and updates about new and existing features alright so let's get started okay today's session everyone will be on installment payments so installment payments is essentially the ability to give your customers and we can call them customers because they have been invoiced so these are clients I think most people would call them in our system so clients will be able to partially pay invoices and yes we had partial payment before we had installment payments and they would be able to choose an amount but now installment payments you can methodically organize the payments the frequency and a lot more you'll see in just a minute the the power behind it so let's just go ahead and start so here I am in an invoice list and I have a an invoice here that I want to let's just say we're going to duplicate this one because I know what's in here all right let's just say Ron Howard who's uh you know some of you know as a Hollywood director some of you know as Opie I think Tim remembers Opie I know I remember Opie all right let's just go ahead in here and we'll say um two we'll just call it yes sir and then uh so this is going to be a movie setting insulting invoice for two thousand dollars and we're going to allow Mr Harrison Ford who's an up and coming director in our little scenario here we're going to allow him to use uh we're going to set up installment payments for him on this invoice for Consulting okay so to enable this we're just we need to say okay well we will allow partial payment yes okay so we're going to allow partial payment and you saw that this installments pops up here and when I click installment I get the choice between percent and fixed okay so let's go to our famous whiteboard here and let's just look this is the only diagram I have it's not that complicated but let's go through it right so when we have an invoice total which we already looked at is two thousand dollars uh or I'm sorry in this case we're going to do ten thousand dollars for our for examples just easier with math and we decide that we want to have three payments we can choose a fixed amount as the model that we want to work with or percent amount so we can say okay you need to pay five thousand as the first payment twenty five hundred and twenty five hundred or the equivalent would be 50 and 25.25 and you could make if you were so inclined you could make 50 payments for two percent each if you wanted to so there's many ways that you could do this but what you cannot do uh is mix the fixed amounts and the percentage amounts not that that's not programmatically achievable yes I mean we discussed many many approaches to that but all of them came with a whole host of complications that were just best avoided could we solve them yes could we explain them to you where you would understand these Solutions maybe but in the real world I think this is a very workable and simple straightforward way to keep things understandable so it's going to be percent or fixed and once you choose that's the path you're going down Okay so let's just say we choose percent which is very common we could say we're going to call this the deposit which is really really common and we'll call it 50 okay so now we're looking at this next part so we want to say you're going to have to pay the the installment payments are 50 in the first payment the due date of the installment will be you can be either relative which would be relative to the creation of this invoice the the second I click save is open not draft if I can draft it as much as I want but when I save it as open the due date will be set relative to that minute that moment okay or I can set fixed if I really really know what I want to do here and I can just say look your your do first due date is going to be uh January 15th I can do it like that so there's two options here between relative and fixed now what you want to understand is that the due dates of the installments cannot be further away than the due date of the invoice itself so in this case if I tried to save this would fail there would be a validation triggered because it would say well excuse me you're not going you we're not going to allow you to set a installment payment due date after the installment the due date of the invoice as a whole so all of your installment payments will need to be inside of this date okay that's something that you'll need to understand now what we've done as far as the convenience let's look at let's say we said that was 12 14. so what if I set my my first due date is 12 7 or maybe like eight relative days or whatever it would be but December 7th okay and I click save now I've set 50 here December 7th and I have this invoice due date 12 14. now if I click save what will happen here well what we will do is we'll programmatically understand that you haven't reached 100 percent let's just go ahead and do it click it save it up as open so now we'll see okay well you haven't added up installment payment set to 100 let's go back and look and so we will create one for you and we'll call it remaining amount because we don't know what you would want to call it you can change this now and we'll set the we'll take whatever percentage is unaccounted for in the ones that you created and we will create a final installment payment for that amount and we'll take the due date from the invoice due date and we'll set that as the installment payment the final amount remaining amount installment payment due date okay now you can go back and change this but because it would be wouldn't mix would not make sense for this to have fifty percent and then not another possibility to pay it okay so on the client side and on your side you will see the ability to pay the installments if I click here I have the invoice and when you click or you can't do it this way but down at the bottom your clients will see the installments down here and they can pay them here they will see them be able to pay one at a time okay so that's the basics of it let me go ahead and clone this again so that we can do a little bit more experimentation without having to rebuild okay so now let's go into edit yeah that's nice right David So if you built like say 45 and 25 we're just gonna auto complete that whole thing for you same thing if you went the fixed route okay so if you decided to say uh go fixed we would fill in those blanks as well let's go fix this way this time so now we're going to say this is going to be uh uh five hundred dollar uh deposit and we can call it whatever and we'll just call it 500 here and we're going to say this is seven days as the due date relative due date let's look at a few more things for each installment okay in fact let's save this one and now I'm going to add another one for say 250 dollars just so you can see the multiple stacking now remember this is just the title I'm not setting 250 here I'm just doing it for reference for the illustration and I'm going to call this one nine days after and that's not really practical but for this example it is okay so now I have a 500 750 that's going to leave me 1250 uh in the remaining amount if I was to save that would happen okay but let's look at some of the additional functionality okay for this first installment payment you can set automations for each installment payment you can set automations and what does that mean when this installment payment is paid either by the client on their side paying it with a credit card or by the Admin on your side your side recording the payment right so if you get the a check in the mail or a wire transfer or PayPal or cryptocurrency or whatever you're getting it as right if you're trading chickens that could happen uh whatever it is you say okay good I'm paying on happy I'm going to Mark the record the payment uh in in the system and when you make that that's your completion event we call it in Automation and or it could happen from the client side again if they pay with a credit card these automations will be fired whatever you set here okay on each installment payment uniquely okay so on this one you can have a completely different set of automations so for example if you are creating a some kind you're selling a package some kind of Consulting package or coaching package and then you're offering installment payments there it might be really nice to have uh to move people through some kind of progression of of circle you might moving through circles that that affects their experience you might send unique emails to each of my fire email canons you might request forms you might deliver files you might do all sorts of things based on when they make their payments right if they made their first payment you say hey great job you made your first payment here you this and that and give them a bonus whatever it is to keep them motivated maybe you have that some kind of ideas like that it's all possible here and and all the entire automation Suite is available to you for at each installment payment completion which means when I say installment payment the payment of the installment payment it's the completion event okay so you can make as many of these installment payments as you want again be conscious that you you these always have to add up to the total amount or if you're in percentage mode it has to add up to 100 percent these due dates must always be inside of the due date of the invoice as a whole okay and that's pretty much it that's that's the basics of it one more thing to show is the reminders okay so for each installment payment individually and uniquely just like automations you can set up a payment due reminder and this will happen uh as uh every cert every number of days uh after the due date and this is the due date approaching reminder so you can send a reminder say one day two day five days before the installment due date so this one tells them it's coming this one annoys them until they pay it so you can say every two days after and end after you know uh 50 occurrences so if you want to send them 50 emails every two days that will get their attention yeah and but you can do that and it's going to send the same email over and over and over again until they pay to make their payment this gives you that option all right and again that's these that's controlled on the installment payment basis on the individual installment payment each one uniquely okay so this is a straightforward invoice a manual invoice that I create I I send it happens one time however that's not where these things this thing ends because we are at our heart an automation platform so let's look at what does this mean in Context of an on-demand generator a recurring generator and an accumulating generator okay because what you really want to do is develop this you saw it we were clicking installment one installment two installment three if you want to send with the automations with the reminders you don't want to do that for every invoice that you create that's for sure that's a lot of clicking a lot of typing a lot of over and over so that's where the generators come in so in the context of an on-demand generator you see we're using placeholders here because this generator will generate multiple multiple invoices when called in an Automation and we have an entire video that just recently recorded on that but here if you allow partial payments you'll see that we're going to add installment let's do percent looks very very similar right title amount due date also again you what you will notice is missing here Bueller Bueller is the fixed amount right no fixed why because this could be used this generator could be called today could be called in January could be called in March could be called a may we need it to be flexible and dynamic in an automation so the only option here is relative okay so it means relative five days from the date this is generated I'm sorry from the date this generator creates the invoice that's going to result from this you also notice that in all cases in generators the due date is going to be relative as well the published settings the due date relative due dates here so in this case these due dates these relative due dates need to be inside I'm going to scroll down now this relative due date so this relative due date is 30 all the numbers above and the installments need to be less than 30. if it's 90 they need to be less than 90. because when this generator pops out an invoice it's going to set the date 30 days the final relative due date 30 days from that moment and then each of these is going to be set five days seven days ten days whatever it is probably more realistic is something like six months so 180 days and then this would be like 30 days 60 days 90 days maybe something like that yeah so these are just examples and they can be applied by you in your business model however it makes sense to you very very flexible that's okay David uh where I am now is in the on-demand generator uh option and you would find that always in invoices and then under generators here okay so on demand recurring and accumulating and in this case I am in I'm in the on-demand generator and edit mode so this one is the list is the one that I'm looking in and I'm inside it editing the details okay so on demand here all right so um that's really covers that the automation basically works the same way because there's no date specific items there they're all designed for an Automation and the reminders work the same as well because everything is based on the number of days or after the due date so the things that are relative in this case and On Demand is the due date and then this all Remains the Same the only difference is you don't have the fixed date because that doesn't make sense in this context all right let's move on to recurring recurring is basically the same thing okay uh and I'm gonna I'm not gonna be able to give a tour of where I am here but I'm in a recurring Dynamic generator again there's we just recorded a video on what this means so if that's confusing to you check that out so you'll notice here that uh the the relative due date is again set here right for when this generator creates an invoice If it creates it on January 1st the relative due date will be the due date of that invoice will be January 31st so if we're going to allow partial payments we see again we're going to add installment let's do fix this time all exactly the same as the on demand okay this is exactly the same dynamic in every way so I can create multiple installment payments with relative due dates none of these relative due dates can be exceed as a number right 30 in this case or if I change this to 180 as in our last thought thought experiment so 30 we can say this is the 30-day payment and we'll call this five hundred dollars okay I can save that and I can create a a 60-day payment Etc but they none of these can exceed 180 and if they do you'll get a validation so no you won't break anything you just won't be able to save at save and activate this generator it'll just keep telling you no until you get everything right okay so that's recurring recurring uh typically I think you would use installment payments in a yearly in most times when you're re creating yearly invoices for large amounts that might be the application here uh we didn't pick and choose where we applied these uh the installment payment feature just made it work everywhere so in case your business model is is a benefit can benefit from that then it's there for you and the next one is probably even accumulating generator I maybe there's a business use case that's very common I'm not I can't think of it but accumulating generator works in the way that you can accumulate items on in this generator that then get invoiced and printed on an invoiced in this generator refreshed and resets itself to zero uh so if you like for example you have maybe legal services and you are racking up ten thousand or five thousand dollar legal bills each month and you wanted to allow them to partially pay those each month you know or whatever situation where you're you're you know building an accumulating generator that becomes an invoice that you allow your clients to partially pay like 50 50 maybe or in payments of four I don't know uh you can set up installment payments here and again it works exactly the same way okay so we looked at uh the accumulating generator the recurring generator the on-demand generator installment payments we looked at the um the regular invoice just a straightforward invoice which generators create so this is the invoice list that's consist of invoices that were generated by an on-demand generator that this one was generated by a recurring generator this one is manually created so you can see even in this list the evidence of generators at work we looked at creating both fixed and percentage scenario installment payments we looked at the automation the reminders we discussed relatives and relative and fixed how that works we made sure that you understand the due date limitation which is just logical it's not some limitation it's just only logical it can't be another way so I believe we have covered all aspects of the installment payments I wanted to show the uh the use case when you are recording you have the option to when the installment payments are completed you have the option to record a payment from the admin side in the same way that the client can pay from their side let's look at this one record payment oh here it is okay first payment so this is going to be it so see here's the installments and here's the first payment deposit 50 percent and we can record that payment right now for a thousand dollars you just say barter this is where the chickens come in click record and that's going to record the thousand dollar payment and it's going to be partially paid so then we can go later and inside of the other due date and record that other one okay so you can just want to reinforce that you can on partial payments you can from the admin side record the payments as they come in Via check or however it works uh as well as if you set up for online payment for your clients if they are if you have the gateways set up and you enable that that works in your business model they can pay in a partial way on their side and regardless of whether that happens on the client side or the admin side the automations are triggered which is the important part okay I think that fairly well covers installment payments I hope everyone found that helpful thanks a lot have a great one bye [Music]