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Roofing invoice pdf for corporations

[Music] all right the next thing we're going to talk about is office office manager and then admin assistants offices executive assistants however you want to call it we're going to talk all about that in this video now the first thing that we're going to talk about is an office now some of you may decide that you want to work from home that's going to cut a lot of costs out some of you that have you know kids and a wife and you you just can't work from home i understand if you want to get office space what i do recommend doing is finding the cheapest office space that you possibly can a lot of people try to sell you on getting office space with your board you know with your name outside and they're like oh that's great you know marketing for your company and stuff guys the internet's where you're going to do most of your marketing most people are going to find you from google or you're going to be out doing door knocking most people aren't going to drive by and see your 1800 a month office and be like oh i need a new roof today let me call these guys i'm not going to say you won't get leads from that but that is a traditional marketing thing that you need to do years down the road what you need to do now is cut costs keep it cheap and just find somewhere you can work from i personally like to work from home i have no problem working for my house for me it's no big deal like i said the way our company is built i can go live in mexico work for my laptop and my phone i work from home i work from coffee shops sometimes i'll get a co-working space point is i work very efficiently on my own some people like to have an office space with their employees come to so they can work together and i totally understand the benefits of your team coming to work together because doing a lot of times zoom meetings and stuff like that you're talking over each other and stuff it's tough but guys if you can afford to do it right when you get started i strongly recommend finding the cheapest place you can do it i'm gonna give you a couple of you know tidbits of information that you may not know that will give you kind of a nudge in the right direction a lot of times at your chamber of commerce they will allow you to use their office space if you join the chamber especially if you're wanting to have a strong residential presence joining the local chamber of commerce is a great idea and a lot of times with your with your membership they're going to allow you to use their office space so you can do it you can't use it every day for your office space but you know a meeting once a week or meeting once twice a week with your team or something like that you can totally do guys you can also use coffee shops you can use restaurants obviously you're having to pay for food but you got to eat while you're there anyway i recommend not this necessarily paying for all your employees when you first start but a lot of places are going to allow you to have meetings you know while you're reading coffee shops is a great place for that i'm sure you know that but that's just another option for you another option are libraries a lot of libraries have private rooms that you can go into maybe grab a couple of books maybe you look like it's not a meeting all the time the point is is that like a lot of libraries are fairly empty these days because more people are getting their assets and their reading material and stuff like that from the internet so the libraries are available we've had many business meetings at our local library when we were running our residential part of the roofing company and a lot of times they just want people in there so until they kicked you out i would take advantage of their generosity and if you're being a nuisance and maybe you have to look for somewhere else the final place that you can do for relatively cheap is a co-working space and guess what you're about to see me come from behind the camera and you're going to see where i'm actually shooting this from all right let's go so this is the co-working space yeah there's our cameras here our uh lights and this is the co-working space and there's my dog boogie ready for me to get finished and this is our co-working space that we work from so when i'm in town i work from this co-working space we pay 100 a month for this co-working space we get our mail delivered here and then when we have any meetings and stuff like that we either do it at a um at a coffee shop or we come here to the office hopefully you can still see me and this originally was an office we were actually paying 400 a month when we had an office manager an admin assistant that was working for us and they actually worked in this office we paid 400 a month for it and you know this was our uh this was our office originally but we decided after we moved over to do commercial and more government work that we were going to quit having an office staff so this is what kind of a co-working space looks like and something that you may be interested in doing for your business and like i said we only spend 100 a month for it right now all right i'm going to put you back down and get back into my chair and there we go that looks about right so i don't have a big production team i'm doing this on a tight budget because that's what we do our business right so i just wanted to see you guys to see kind of what we had going on and how we run our business with our office space like it says 100 bucks a month we got it we got all of our mill delivered here it doesn't have to get delivered to our house and it gives us a place where we can meet we've got internet there's coffee 400 a month you just can't really beat it okay next thing we're talking about is the office manager admin assistant now guys when you get ready to hire an office manager this way i recommend you guys running your business before you start hiring these other people again this is stuff i wish i would have known i want you to work as hard as you can to where the point is you cannot possibly bring anyone up or you can't possibly do any more work without bringing someone else on that goes for your sales that goes for your an admin assistant goes for an office manager most likely your first hire is going to be either a production manager or an office manager one of the two i don't recommend bringing in extra sales people i would say support is probably where you're going to need more people unless you're just really bad at sales and you need somebody to help you on the sell side but i want you to work to the point to where i want you to have a nervous breakdown okay work less make more money less stress that's not what i'm asking you to do but i want you to get overwhelmed in one area and then that's what you hire someone for so if you're overwhelmed on the office manager side and you need somebody to help you with your admin work and stuff like that that should be your first tire but it only is when you can't do it yourself most of you are just like we were guys we started with ten thousand dollars me and my partner invested five thousand dollars each that's how we started our business we went out knocked on doors we signed all of our contracts we got our subcontractors out there we managed the job that's how we very first started okay that's how most every roofing company starts so before you hire an office manager unless you have a large budget to get started with i recommend just working your ass off until you get to the point where you just really need that person again that's whether it sells production manager office manager and your office manager can act as a production manager at the beginning you can teach them how to do everything i will tell you an office manager is one of the few positions that i will say that experience does matter and it doesn't matter if they've done a construction company before or if they've worked in a office where they were doing maybe it's a medical office or a doctor's office or a dentist's office whatever a lot of times an office manager is an office manager and it doesn't matter what industry they're in there's some small differences they're gonna have to learn they're gonna have to learn the language of the new new industry but i will say that the office manager is the one position you could hire and people with experience that'll probably matter more than any other position that you that you hire for just because they can just help you organize because i think most of us that are entrepreneurs and small business owners what we're really good at and we're good with the dream we're good with going out and trying to do something new and we have a vision and a goal but what we sometimes lack is organization and that's what they're going to really help you with that also leads me into administration assistance i again would not build out a lot of people in this until you actually need it right now the way my business sets is we have two people that do admin full-time for us that's all they do is they do administration work for us they help us find jobs they help us bid on projects they do any administrative stuff that we need help with and we'll get into outsourcing later and stuff like that you can outsource these positions to other countries now an office manager you can hire someone local to work in an office or you can have it online admin assistance if you've never heard of what's called a virtual assistant i recommend watching some youtube videos on virtual assistants so guys your office management and your admin assistant can be done outsourced that means you can use people in mexico you can use people in columbia you can use people in the philippines which speak a very good english a lot of this stuff can be done with virtual assistants now let me tell you why this is such a good idea about running a company cheaply with most profits let's say that you live in let's say you live in st louis and you hire an admin assistant that is smart has an education that is ambitious all the things that you would hope to find in an admin assistant guys you're probably even if you live in st louis for an entry level position you're going to be spending 15 20 bucks an hour on someone just an hourly wage maybe you get somebody for 10 to 15 but most of the time this person is going to either be working hourly or they're going to be on a salary and then you're going to have to offer health and benefits you're going to have to pay payroll tax i mean it's just it's a very large expense you're talking about yearly just on someone who's making let's just say 15 bucks an hour you're gonna be spending about thirty thousand dollars a year just on paying them on total employment tax and all that stuff that you're gonna have to pay the total cost is actually gonna be about forty thousand dollars you're gonna have to pay somebody that only makes thirty thousand dollars a year the other option is what's called outsourcing and that's finding people who want to work that live in other countries that also speak english if you're a native english speaker or sp native spanish speaker to help you with your business one of our employees is a native speaker she's a native uh spanish speaker from colombia and she is an admin assistant for us and we pay her about 500 u.s per month now she just has bonuses and stuff like that that she gets paid she works full-time she speaks about 90 fluent english she has an education and she's smart and a very hard worker that's called outsourcing she makes and for where she lives out in colombia she makes a lot of money for her age she's her friend's envy for what she makes and we provided with an opportunity for her now some people can say well you know i'm never going to hire from outside the u.s like it's wrong to do outsourcing this and the other that's your personal opinion that's totally fine i have no problem with it i've hired a lot of people inside this country lots of people outside this country and i'll tell you what works for our business and what i'm trying to get you guys to do on cutting out overhead which overhead is unnecessary cost for your business or overhead is the cost of just doing business your company if you want to keep it low i strongly recommend looking into outsourcing and getting comfortable with it and hiring good people that do outsourcing the other person who i guess is more like the office manager she's colombian she lives in canada she's married to a german guy we pay her a thousand dollars a month plus bonuses and she helps us do everything on the admin side she helps find projects she's fluent in english super smart i mean i can't say how thankful we are to have her i mean both the ladies that work for us i mean are just superstars and our total salary per month that we spent about 1500 bucks now they do receive bonuses and stuff like that throughout the year but you know together we pay them less than twenty thousand dollars for two employees that work full time for us that are i mean i'm talking about they're they're smart so that's an option for you if you're wanting to bid out build out an admin team around what you do now again we have this little office space where we do co-working we operate we do three meetings a week we do meetings on monday wednesday and friday at 8am with our team we do it virtually and it allows myself my business partner to travel we don't all have to be here we have our meetings we communicate over whatsapp and we communicate over email and that's just the way we run our company low overhead so you talk about our office and our office staff combined with two full-time employees and office space we spend less than two thousand dollars u.s per month [Music]