Create and Manage Your Sales Order Invoice for Operations Effortlessly

Sales order invoice for Operations

hi and welcome to another Tsar money training session in this module we will be learning how to differentiate between sales orders quick sales and invoices okay let's start with the sales order a sales order is a contract between you and your customer for products and services at a specified amount to open one ins our money go to the sales navigation and click the plus sign next to sales orders here's an example of a sales order ins our money you can input your customer from your customer list and all the information for their bill - as well as their default shipping address should auto populate in the top of the screen if you utilize multiple payment terms and shipping methods across your business you want to specify these at the top of each sales order you could select net 30 10 days 3 percent discount if you offer a discount to your customers of 3 percent if they pay within the first 10 days the sales person in your company will use this form to document the agreements that they came upon with the customer this is not to be confused with an invoice which is what your billing department will send out once the company has fulfilled all its obligations ing to the sales order for record-keeping purposes and to reduce confusion between departments we recommend that the salesperson attach any emails they have with the customer to the sales order once it's completed to do this click the paperclip icon in the upper right hand corner choose the file to upload from your computer and then make sure you put in a memo with the file notifying other users what the file is for okay now let's jump to invoices so your billing department is gonna want to send an invoice once the goods are sent to the customer or all services are performed to do this go to the sales navigation ins our money and click the plus sign next to invoices now we're going to use the same customer in this example and you're gonna see that the open sales order will pop up transaction 1038 so we're going to click that and from there you can auto populate all the information that the salesperson input in the sales order and as you can see all the information auto populates the billing department is gonna double check that and click Save and close and here is the invoice confirmation screen so your billing department is gonna want to check before sending out the invoice that the customer confirmation attached to the sales order matches all the information on the sales order okay so lastly let's move on to the quick sales functionality a quick sale acts as both an invoice and a receipt of payment and it's great for businesses that utilize point-of-sale transactions so to create a new quick sale in czar money go to the sales navigation and click the plus sign next to quick sales use the quick sale function when the customer is paying for and picking up the items or services at the time of purchase okay just to recap what we've learned a sales order is really convenient when you have a sales team a billing team and a fulfillment team an invoice can either be used in conjunction with a sales order or on its own to represent an account receivable from a customer when goods or services were provided but payment was not yet received meaning you would have to record the receipt of payment separately and a quick sale is used when you are providing goods or services and receiving that payment at the same time that's all for this session thank you for watching another Tsar money training video for more help visit us at Tsar money com you