Discover Our Sample Vendor Invoice PDF for Supervision

Sample vendor invoice pdf for Supervision

[Music] now we are going to cover the architecture of the vendor invoice management process so here we have the frame reporting analytics so the first portion that will be covered is the image scan so what happens is an invoice might come as an email through a PDF format or any other format or an email or an invoice can come manually where it is posted to the mailbox and the accounts payable personal or the office personal opens the physical invoice and scans it in or it can come through an idiot so whatever it comes through it can go through our OCR technology which is the optical character recognition well what it does it does it reads all the letters and alphabets and to vendor number and the amount and all the important things that are in an invoice and it is intelligent enough to figure it out what is the vendor number based on the vendor master data that is being moved from sa P - I see see every every night and then it will figure out the vendor number and the mouth and the tax ID and all those things and it will figure out which is the which is the document or which is the vendor it belongs to that inverse after that so after the image is scanned it goes to OCR OCR does the optical character recognition and after that the document is being sent for processing so this document processing from here they say P component starts the AP component starts here where it goes through a number of so just a simple example can be you have a purchase order invoice and it's a three-way match and we got that invoice and for some reason we don't have the goods receipt done so since it's a three-way match you now need to do the course receipt so instead of this invoice coming to EAP it will go to the corresponding person in the warehouse or for a service receipt it will go to the cause for the person who will do the goods receipt or a service entry sheet once the service entry sheet and the goods receipt is done either it can be auto posted based on the invoices or based on the company requirement or it will be sent to AP where ap will will post the inverse once the invoice posting is done they can be approval after posting like a simple example can be in some companies they say ok if the invoices is for some service and if it is more than $500,000 it needs to go for approval that that approval again is through a workflow which can be outside of him or it can put inside of him so that's one approval can be or it can be a non piu approval where you want to make sure it if you want to pay something in a non piu because of non piu is like a two-way match so you need some approval before you are giving the money away to the vendor ok and again every portion of invoice of through world or exception we have something called approval portal mobile approval and supplier self-service so supply self-service is something where what it does is like the supplies and query about what is the status of their invoices when will they get paid on certain so inverse inquiry they can do from the supplier cell service now this this gender invoice management can be integrated with sfe CRM Mississippi BW so CRM is where we can do this where a customer is also a vendor so in this case this ap CRM is required and then also we can integrate with a subpoena to Iver BW that's for that's for reporting purpose and of course we can do it with the cloud solution or abundant for integration but lots of times what happens is you draw the 60 or 70% of the vendors are in a river and 30% are in non Ariba but when they immerse management will store all the data for regardless of whether it's in a river winter or unknown anybody under so that so that the end user has only one point one place to query so again we the vendor inverse management process simplifies the reporting of any vendor related issues any payment related issues to the vendor so as long as it there's a good thumb rule happy company is a reflection of a happy vendor because a vendor will give you the stuff that you are going to use to build your product and manufacture and get things without vendor you cannot manufacture anything and also you cannot sell anything so vendor inverse management takes care of that of all those situation where in inter maintain a good relationship with the vendor so that they can chip in on the time when you need the products the raw materials right away so when the English management actually improves the relationship between you and the vendor you makes also make sure that you get in the early discount that if you have a vendor set up with two percent net fitting that means you pay the vendor in 15 days from the from the document date of the invoice then you get a 2 percent discount or you can you can do other stuffs like now you want to pay invoices early so that you most of the big projects you want to pay pay the vendor a certain amount like 10% and those things can be very easily through vendor invoice manager [Music]