Discover a Powerful Supplier Invoice Example for Enterprises

Supplier invoice example for enterprises

to show you the business Network I need to start in a procurement system I'm going to use the one you're seeing here from sap but it could be from any other provider an employee will request something in this case first aid kits so a purchase order was sent and it's also nice because the employee can see it it's been confirmed and shipped there is visibility let's switch to the supplier side on the business Network here we are the business Network allows suppliers to connect to multiple of their clients like we just saw that was one of them and the dashboard shows everything that is needed to know and allows many different interaction with their clients in here we see on the top of the ordered list uh the one that we've just talked about this purchase order for safety kits he has already worked on this in the past and for the sake of Simplicity I'm gonna skip the pushing the button order confirmation on top and and create a ship notice it has already happened I want to show you creating an invoice it's a similar screen and in here all the data that was used to create the purchase orders is brought back there's a couple of extra fields that needs to be completed and in here the supplier is going to make mistakes he's actually gonna try to cheat he puts the invoice in the past hey that's not allowed and the system already stops him from doing this so you're stopping an error before it gets created so the invoice is pre-checked and that's a big benefit because those suppliers knows he won't have delays in payment and the buyer doesn't need to do detective work and workflows and approval to make sure that this invoice can be accepted or matched similar things will happen on the price there is many of those rules but this is another example where there is a tolerance the buyer said well you can maybe change two percent but not more this change is actually too much so we don't let you do this change it will be rejected so do you want a rejected invoice or do you want to make it compliant and be paid quickly without error and this is what's happening here one last overview of this invoice remember most of the data here came from the purchase order anyway and there you go the invoices sent and almost immediately received by the buyer the business Network can do such process as you just saw but it can also support many other ones that I won't show right now but things like answering an RFP or working on contract Clauses other forms of ordering notably Services things around supply chain forecast and then when it comes to payment you can have payment visibility invoice approval visibility early payments maintain your catalog items so basically all the activities from the source to pay process can be done between a buyer that we're seeing and their supplier so the procurement compliance can be achieved electronically as a collaboration between buyer and supplier you have here an example all the way from ordering to invoicing everything matches and so this collaboration between buyer and supplier buyer and another supplier buyer to another supplier is what the network is all about oh we don't want faxes and we don't want phone calls in there it should be electronic in order to make sure that everything is compliant fast efficient and doesn't need to have interaction for finding out what went wrong