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Supplier invoice example for Public Relations

[Music] hello and welcome to our oracle procurement video guide series this video on checking invoice status will cover getting access to payment compass reviewing your invoices in payment compass and managing your company profile if you're submitting invoices against a uc san diego po we accept invoices in two ways first via upload the payment compass you can upload your invoice by selecting the submit an invoice link on your profile for a more detailed walkthrough you can watch our tutorial on submitting invoices second you can submit your invoices electronically via transepta with whom we've partnered to increase our electronic invoice options if you are interested in submitting your invoices electronically then you may email disbursements ucsd.edu once the invoice has been received by ucsd or another payment type such as a travel reimbursement or payment request has been initiated by a ucsd employee you'll be able to track the progress of your transaction through ucsd's payment process access to payment compass requires an invitation from a uc san diego employee so please reach out to our disbursements team at the email listed below for more information if you're interested once invited you will receive an email like this with instructions on how to register clicking on the provided link will direct you to a registration page where you can choose to either create an account specific to the site or log in via google facebook or linkedin if you opt to create a site account we recommend against using a shared email box please note that logging in through any of the external websites does not give you csd permission to access any of your personal information once your account has been verified you will be able to see the status of any pending payments for you or your company as well as your historical payments from ucsd since june 30th 2016 or your last 1000 payments in the future you can navigate directly to the site by going to the address below when you first arrive at the site you will be directed to your contact info page please complete your profile and designate an email to which you would like notifications to be sent if you select to log in via google or facebook you can specify a work email here to receive emails from paymentcompass clicking the payment status tab will direct you to a summary of payments for your company once on this page you can filter the results by searching for key terms like the ucsd document number your invoice number po number or the dates of an event or trip if an invoice isn't listed here then it hasn't been received by ucsd the following information will be displayed for each transaction the invoice number will display in the ucsd document number field as well as the method by which the invoice was submitted the transaction reference field will display additional information about the transaction such as the po number supplier's invoice number or the concur descriptions the amount field shows the total amount of the payment the supplier will receive please note that this number may differ from the invoice amount as multiple invoices may be paid by the same transaction you can click the hyperlink to view payment details for information on when the last time the document was updated see the dock last updated on field this can also serve as an indicator of how long something has been in a particular status this field shows the status of the transactions you can hover over your particular status to view an explanation for next steps or explanations of other statuses you can click on the question mark here if you would like to invite your co-workers to view payment status information in payment compass you can navigate to the company tab and then company contacts here you will see all existing contacts on your account including those who have contacted us with questions in the past you can invite a new contact by clicking the invite button next to their name in the list below or if their name isn't listed simply by typing in their email here and then clicking invite contact when a new contact is invited all existing contacts will be notified via email of who is invited as well as who invited the new contact if you see a contact that should no longer be in your account you can remove their access by selecting inactivate in the action section in this instance a notification email will also be sent to all existing contacts notating who has been inactivated and who performed the action if you would like to verify which actions have been taken on behalf of your company's account a contact invite history can be accessed at the bottom of the page if you would like to edit your own contact information then you can do so by navigating to the my contact info tab thank you for taking the time to watch our video guide we hope this information has been helpful remember that you can reach out to us with any further questions by emailing us at disbursements ucsd.edu or by calling us at 858-534-9494