Discover the Tailor Shop Bill Book Format for Facilities

Tailor shop bill book format for Facilities

welcome to T Bill India's best taing business management application let us log in username is admin password is 1 2 3 45 as soon as we log into the application the first thing we see is the list of upcoming deliveries or delayed deliveries upcoming deliveries in the sense deliveries which is coming within 2 days now let us exit with this application from this form and this is the dashboard of the application here you can see the number of orders booked today all sort of business statistics will be listed here the left hand side which is shown this is for retail inventory management module which includes purchasing purchase return sale entry sale return so basically you can buy fabric sale fabric you can buy redem s redate it's kind of trading trading segment of the application now on right in the center of the screen you can see this part is the tailoring business management module this complete tailoring business management module is covered in this particular part of the application only let us begin with the application for the easy understanding you can understand this segment which is status wise item count here you can see total pending item total in process item total in trial item total ready for delivery item so basically you don't need to bother about what sort of inventory you have in your store complete inventory will be listed and given you a very crisp count of your business management statistics let us start with this new order Button as soon as you get a new customer for example any customer we start some billing okay so when you have a manual work you just get a bill book you start writing their measurements you start their writing their mobile number name his mobile number and name and the number of items and close out the invoice but in computerized uh retailoring business management we will start this way we'll first press enter the first thing is company selection in most of the cases people do have only single company but there are certain businesses those who operate for which two business names when I said two business name is uh you can consider that one business is used for corporate uniforms and one another business name is used for retail ding for other thing is you can consider like one business company is registered for ethnic we and another company is registered for General tring so basically there are certain customers those who are using two companies in the same application now let us go ahead once I select the company I'll press enter there are three type of orders that I can create in this application alteration free of cost new order so when I say alteration what will happen is I'll be able to book an order at amount some value Which is less than the actual stitching price uh actual stitching price means for example if I Stitch a shirt at 400 rupe so alteration I'm of course not going to 400 rupees I'll be charging 4050 100 rupees to the customer for some alteration job so alteration will allow you to reduce the actual stitching value and and insert insert any random number and another one is the FOC free of cost alteration so this is free of cost alteration which is also called as Goodwill alteration which is also called as rework alteration so in this alteration we do not charge any penny any amount any Rupees to the customer so let us start with the New Order uh new order order type go ahead Order series DF now what is Order series is in accounts terminology you must be actually you must have seen in many times that every invoice number is prefixed with the financial year say 1617 20178 20189 so this way you will be creating Your Order series whatever the series is because for every Financial year you will be able to reset your order number now go ahead order date would be current date but for some reason if you were not able to enter some order of your previous date you can also do previous order date entries for example due to power shortage due to power failure you were not able to access access your computer software while booking an order yesterday so whatever order you have taken in that particular time frame you can enter them later in the software by choosing the back back data invoice entry now delivery date delivery date will come automatically with the gap of 7 days so when I say 7 days it is not a fixed one it is configurable we have given a configurational setting in the software setting uh part of the application you will be able to set the difference to 7 Days 15 days 1 month whatever the random date or number you want to set up set up now other thing is once even if the default date is for example 7 days and if you if your customer is expecting as an urgent delivery for day after tomorrow and you wish to give them give them a delivery date then you can select a delivery date from the calendar as well now let us go ahead that is try Tri date trial date is in most cases applicable but in certain cases it is not applicable let us understand the case the first thing is for example it's an ethnic suit there is a trial very important second thing is if it's a Blazer West coat or something which is very costly outfit so trial is applicable but in case if it's only a shirt so few businesses will not actually accept or allow or uh actually give the trial to the customer for one shirt but of course if there are 10 shirts customer will means the business will be interested to give a trial to the customer because he cannot afford the business cannot afford the uh what we say improper fitting for all 10 shirts to get it into rework of re alteration for 10 shirts instead it he can just give a trial to one piece and make a perfect one for the other now you can see trial dets shorter than the delivery date so I'll suggest not to take the trial date I'll just deactivate the trial date I'm not giving trial date to the customer as this is an urgent order let's go ahead I can select a customer from the list ala so this is something very easy for example I can just start typing and I can choose a customer say sah enter so as I as this customer is new one this is the very prominent feature of the application [Music] 82396 mob uh what is the best thing is you can have multiple customer on the same mobile number so what exactly is this is for example there are five people of the same family coming to you and booking an order for you at your store and they just don't want to give you all five numbers for five people they want you to notify all of them on the same mobile number which is a unique one so you can have multiple people on the same mobile number here we are doing same thing we consider that Sal is the relative of the customer uh which is shown earlier in the list now let me click on let me add new if I click on let me add new Sil will be added with the same mobile number with the existing customer this is the unique feature that you can see in any software application which will allow view multiple customer on the same mobile number and one of the best feature is you also can create multiple customers on the same name with a different mobile number let us go ahead bler 2 quantity enter if it's an urgent I'll take itk I'll take mark it otherwise I'll just leave it enter ch number is of no use at the moment I'll explain it later go ahead rate 6250 enter pattern charges if you are not sure what exactly the Pyon charges would be for this Blazer leave it for the moment go ahead fabric amount fabric amount you can say 3,500 is a fabric value go ahead enter now see you have added two bler into the Bild click on this measurement button this this uh row and the column where the main Mouse is double click here and you will see the measurement terms these measurement terms are actually customizable means you can add n number of measurement terms you can uh you can resequence them you can change the terminologies you can add or edit any sort of measurement terms on right hand side you can see the list of styling and fashion options these are the styling and fashion options which you use in a your in your regular order booking procedure for example if if it's a you can say no plates cross pocket two back pocket no pocket all these are your styling options but if it's a shirt you can say regular color broad cuff uh outer puty Manila fit or apple fit or slim fit so these are the styling generally billing options or styling options you can just have with your item select them together and as you go on keep selecting these styling options you understand what exactly the pattern charges should be charged to the customer along with that here is the remark section you can say remarks area of 200 characters or this is again a remarks area this is fashion remark means just the name remark two you can say remarks to with 200 care L now these two measurement terms uh you have entered the measurement you have selected this style you have given the remark section of 200 characters you have given the remark section of remark to with 200 characters now here you can see there are multiple stylings and as I told you these stylings would be un unlimited you can create n number of styling into the application now if you increase this styling items stying options into the software for very long then this scroller bar scroll bar will will turn to be very small and you may not remember what all items you have selected from the top till the bottom so you to understand how many of them are selected exactly you can click on selected button once you click on selected it will show you only selected items now if you understand that you have selected something wrong say if you if you understand that lining half is something selected which is wrong you can just untake it click on edit style go back it is lining half and you say lining full was the expected one now again click on selected to understand if you have selected properly click on edit style you can leave it selected and click on Save measurement or else if it is edit then also you can click on Save measurement now if if someone brings you a picture for example customer nowadays pictures people are actually uh much more interested in having something which is linked with the which which they find on the Google so one thing is the software will accept you to allow you to change or Draw Something over this box you can draw something in this box but as we understand this is not very easy or this is not very user friendly for the people those who are not that much texy or something so we will not actually suggest to go for this sort of Designing instead you can go to load image button click on load image and locate your file in your computer select that picture let's say tulips I select it and say okay so I'll be able to see this picture in the area and I'll click on save image so this image will be saved with the order now click on exit click on on Save measurement measurement is also save so at the moment measurement for two Blazers is saved now for example if I need to add shirt again okay customer is willing to have one shirt added to this same Bild you can do that for example pattern would be 175 and fabric would be uh 895 enter enter now you have added a shirt let us go for the shirt measurement double click on this area measurement are not attached with this chart so I'll just cancel it I will delete this item by clicking on this series serial number and then pressing delete button from the keyboard I clicked on delete button so it is reversible activity confirm to delete serial number three if I click yes that item will be deleted now along with Shir I have Shar C so let me take you through this short cut 700 175 and 895 this is the fabric figure and this styling figure if I double click on this styling uh measurement for short coton you can see the list of measurement terms create these measurement terms are actually as we have discussed earlier can be configurable remove remover added so copy from Blazer I'll select enter 10 20 32 these are the measurements which we saved for bler as it's not veryy easy or it's not decent for you to ask your customer to stand by again to take the same measurement which you had taken for the Blazer so at this moment you will be copying rest of the measurement from the Blazer and only those measurements which were not available in the Blazer measurement script you will be adding those measurement terms you will be capturing those measurement terms of the customer at this point let's say 12 is the sleeve length for half and armhole should be 13.5 and let's say C should be 3.5 so this way you can record the measurement terms and on right hand side here you can find that color regular is the default color which is already selected before you you haven't selected it it is already there that is a default styling if you select some default styling it will load you that way pocket to fit Comfort cut slack front putty box so these are the styling along with this if you understand that these customization should have a charge and that should have a separate charge so what you can do is you can just go here here are the pattern charges there is a field pattern charges so here you can understand that for sh we have given 175 but if you think Blazer should be charged 485 repes for this customization you can do that and ingly the price of the article will be price of the bill will be changed now this is the salesman area so as we don't have a Salesman in the system at the moment we will not be selecting them let it be we'll give you next tutorial to create to learn how to create a Salesman how to select them now let us go ahead with the advanced figure for example the fabric value is 7895 and taing value is 14245 so it is total 22140 if I say if I say I'll just enter I'll just go 12,140 means customer has given this much of figure say enter I have cash mode also payment Mode card swipe check others and cash so basically as the cash is the most like transactional value in the in in Market we'll be selecting Cash go ahead go ahead enter enter enter and now save it so once you save this you will see the order has been created to the customer and SMS is also sent to the customer's mobile this is the order copy which you had expected which you wanted okay after which which you may willing to give it to your customer once the order is booked now you can see this order invoice is partially blank from the top it is because it is an it is an letterhead format pre-printed paper in which the business name is already printed from the uh already printed on the page with the business logo and all sort of other information rest information which is not printed over there and that that is very specific to the order which will be coming from the software for example the customer name mobile number email ID or whatever the information order number order date trial date delivery date everything will be coming from the software and only the static information whatever they find it convenient they will keep it on their invoice format preprinted now once the order invoice is printed the another most important thing is to print the measurement so for that sake we will need to click on print measure if I click on print measure it will show me list of item all item those are having measurement only if there are five shirs and you have taken measurement on only one shot so it will show you only one shot now if if I click on print column wise button if I click on column wise button here I can see these two measurement terms are already printed together okay 22 June the order date is and delivery date is also 20 June why because the delivery date is always printed for your worker with two days of Gap with two days of Gap with the actual delivery so your actual delivery is 22 June and ingly it will be printed yeah yeah that sof was not okay now here you can see uh uh we have booked an order as we have seen in the last pH we taken the advance we have printed the invoice okay did you see the invoice printer this would be the invoice okay so basically it's a partially printed mean partially blank from the top because it is something like a laterad fashion laterad type of pre- printed b means the business has already printed his logo and business inform at the top and rest page was blank so order specific information is getting printed from the software A5 landscape so even if you go even if you want to go for a A5 portrait we can design that way also we have n number of designs already in the application it's see A5 landscape paper now once you take the invoice once you print it once you give it to your customer he is out of your store okay he is rent now the second important thing as you said you need a job card printed against the order itself once the order is booked you want a job card so that feature is actually available in that is the standard feature what we have once you book an order you need to take a print out of the job cut so let me click on this print print column wise option it will show it it is actually showing you the list of items which you have actually taken measurement for okay if you have five shirts and you have recorded measurement on only one shirt it will show you only one shirt okay now here you can see the list of measurement terms what we have used everything is shown here okay button single styling remarks with 200 character everything okay so this measurement slip you can take care of and keep it with the fabric and give it to the worker later okay now once the job card is done I'll tell I'll show you one more thing is print design not because out of three items for one item I had assign attached One Design picture Okay so whatever the picture you have recorded or received from the customer or downloaded from the Google or having your computer you attach it from there you can take a print out of that in the J so similarly similar picture can also be printed in the dware but that that but that design is with my development and team so I could not actually show you at the moment okay so this way you will be able to see the design pictures tag in the okay now once this attached once this measurement s taken out if you want to have a barcoded tag okay with each item as you said you may not be willing to have that barcoded tag printed okay so there are certain people those who want to take the print out of the barcode tag click on this print barcode tag so barcode tag will be printed in the barcoded format at the moment it is printing only number 1 1 2 2 1 1 2 3 and 1 1 2 1 but this is not the actual we'll be printing it in the barod okay now this barcod tag will be done after that I'll exit this form I'll refres it definitely if barod scanner is not functioning for today we cannot hold you right for example sometime barod STI similarly as we do in the Big B or some other stores now once the order is booked you have taken the invoice you have given the invoice to the customer you have taken the measurement slip out and you have kept that invoice kept that measurement slip with your fabric the time will come when you will be willing to assign that job to your master okay so let me just activate the master process first as the master process is not the standard process in all sort of configurations all sort of business business mod models Master process is not everywhere used because in 70% cases the tailing shop owner himself is a master so he only cuts the fabric and he owns only the tailor people with okay so Master is not exactly used many times Hold on Me hello yeah so the second thing is we need to go to dispatch to Workshop button dispatch to Workshop click on this dispatch to Workshop so it will show you list of items waiting for the master process okay so basically as you have this process what you say uh requisition process will be missing in this Cas okay it is actually waiting for the cutting division to assign now on right hand side you can see the list of Cutters I have in my system okay I have only S at the moment for example as the demo begins I I'll show you how to add a master for that we'll go to Workshop Master Buton okay this is generally a kind of training say master employe his name is uh give me a minute what I say is yes I'm creating a name enter enter be so commission or fixed I say fixed commission actually works commission system works under in South India and in Mumbai also in places where a fashion designer works okay in fashion designer what happen is one G can be made in 5 six days also or one two days also depending upon the job so if they set it up a fixed cost a worker will be making only one go for 10 days or making two one go in a day only so the charges are not actually justifiable so they keep it on a commission whatever the pricing is 10,000 so let us set it up 40 60 3070 5050 whatever and people are doing good job okay now this is another let's go ahead and The Cutting I'm saying is my cutting he's not a tor is not and now I will have to set up the rates similarly as we have done in application enter cutting aser cutting okay this way the is added for a gler cutting now I have exited that form let us go to dispatch Workshop here you can see again sahil Su is the customer and proa is the customer listed on top okay projector having two Blazers showing in red color means it is the Urgent item these are the Urgent and S having three pieces but none of them are Urgent so for Blazer on right hand side you can see as and Sal there are two Cutters available but for short cotton we have only sing okay for shirt we have only we don't have even we don't have a cutter for shirt we don't have a cutter for c new and these items okay for Bundy we have a cutter Sal so similarly we need to map them from the worker rate ma let us say Sal will be cutting this laser Sal will be cutting this short cotton and we are giving everything to Sal at the moment five pieces we have given to Sal now we need to save whenever we will save system will ask as the rate mean the assign date okay when it was assigned so if it is the current date activity I choose the same dat and say if it was somewhere suppose for some reason it was the day before yesterday activity and yesterday was the holiday so you can choose the back back date from the assign this one I'll show you assign date assign date calendar is given here we you can choose the assign from this calendar and click on save so the backd assignments will also be done but it will not be possible for anybody to reassign the same thing to any other worker or same worker again and again once it is assigned it is moved out of this okay it will not be listed anywhere on this screen and it will just need to click out exit and come out of this now the time is the time taken by the trailer Master to cut it maybe 2 Hour 4 Hour one day or two day whatever depending upon that you will go to update status screen okay this update status screen will be used to collect back the outfit or material from the work so let us select Sal First Once I select Sal it will show me the list of items given to the it is not actually yeah you will if you want to scan the barode you you will be able to at the moment that is not there but we can make that way that is not a big deal at the moment we are keeping it is manual so it is something like selecting manually okay this is because it's a very hectic thing and there would be a lot of items assigned to a worker selecting one by one is a what we say as a time taking and a critical process and there is a there are lot of chances of the human error so we can give you a barcode based scanning system where in if you scan the barcode it will select automatically it will find the piece and select it automatically okay after that we'll need to click on the receip button given below okay there are two more buttons ready for and release this worker but these two buttons are not applicable for The Cutting process okay for cutting process these two buttons are not applicable so I'm not telling you at the moment I'll tell you once release this worker I have already explained to you in the right right that is why you are having the idea so what I thought is you must not be knowing it so I'll be explaining it while coming back to you with the tailoring order at the time I supposed to explain but of course release this work can be used for cutter also and for tailor also but ready for trial cannot be done at the cutter St that is why it is not useful at this receive but now let us go back dispatch to Workshop as in dare you could have seen only tabular based architecture one t was for assigning an another T was for collecting it back in this application there are two pages two forms actually one is dispatch Workshop another is update St so initially we assigned to cut up from update status we collected it from dispatch to Workshop will go again but on cutter tab it will not be listing anything okay it is not showing anything but on tail ring division it will show me the list of orders which which I had assigned for sah and for Pro for for everything is shown there okay so let us say s now you can see on right hand side AA deep and John these three people can make Blazer so to whom you want to give I want to give the I want to give now sh cotton sh cotton double click double click only double click okay deep okay and next to that amount okay just deep next to deep amount is there 400 rupe so this is like how much deep will take to make this bler okay and how much the person will take John will take to make this 50 rup so ingly it will be also calculating the charges per piece making charge okay now let me save it whatever the pieces we have assigned we save it so as soon as we save it it will be gone to the T okay now nothing is visible once it is assigned sah soon we have one piece which is not yet assigned so let me just assign it to Al I have assigned Al for it this short exit this so let us see what is the status for example at the moment customer has a gives you a call at the evening hour as you said you get usually you receive calls after four after three so you can just go to search order in search order you can just enter the order number so yeah you can scan the order barcode at the moment there is no order barcode in this feature order number we have or customer name we have mobile number we have out of these three parameter you can use any but because as you must be sitting in your office you must be sitting in your home if someone is giving you a call you would be actually interested to ask the order number from him what was your order number or what what mobile number did you use to book an order or what what was the customer name you are talking about so if you say sah suit what you have to do is you have to just enter sah Su so it will bring you the list okay whatever the ERS have book for now in this there were three items Blazer shirt and Blazer but the Blazer was given to De Al has taken sh and again deep has taken the Blazer so two two Blazers given to De one shirt given to and it was given on 2nd June 2017 item status is in process in process in process two columns are still blank which is ready for delivery on and delivered on okay so when it was ready for delivery and when it was delivered to see when it was ready for delivery will go to update status considering that after 2 3 days of Gap worker has bought us the fabric or outfit okay clicking on update status will again show you the same form on left hand side it will show you list of workers let us click on the it will show you on right hand side list of items which was which was assigned to the worker deeper I click on this I click on this two items has been selected now the another challenge is once you get the ready for delivery outfit you hang them in a hanger or you hang them in a this one Rack in your store but sometime when customer is at your store you usually do not remember when it was actually kept okay now you hunting for it in your store and finding it somewhere after 5 10 minutes okay fine I found it somewhere so this way you can use this feature instead of okay you can write your rack number okay and this rack number will actually help you to identify or to find that item immediately okay now there are three reasons this screen can be used one is when the item is ready so you you can tell them is ready for delivery if the item is ready for trial customer or tailor has made it Loose pit of K pit just for the provisional pit just for the customer to try and say how is it so you can take it for ready for trial the third thing is if you understand that worker is not capable of making this item in a given time frame you will be able to take that item back from the worker release that worker from the given job and assign that same job to someone else okay so let me exit this I have collected two piece of work for the order S I go back to the search order considering that customer has called me now so last time it wasn't called that was just now supp customer has called you 22nd June and 22nd it is ready for delivery RFD is the status for ready for delivery now delivered there is no list so basically uh for this one yeah right once you get the settlement it will be considered as now once two pieces are ready one piece is not ready so customer will not receive any SMS information of the order status but as soon as the fourth item or third item of the order will get ready all items will get ready and if you click on receive button customer will receive an SMS if you see a random number on the screen the number which you can see at the moment right now the acknowledgement from the SMS server that the SMS has been successfully sent delivery delivered it can be delivered in 4 to 5 Second okay now as we have collected all three pieces the search order will show you all process as ready for delivery all items are in ready for delivery now uh if the customer is at your store and willing to have a delivery you can click on deliver order button if you click on deliver order button it will show you all all the items which are pending for delivery and this is not this screen is not only for ready ready for delivery we can also see what pending items are there in the system okay what in process items are there in the system what inal items what for delivery or deliver process system Rd CIS proc inste for online will be better short Gap to we can cover that Gap no issue huh [Music] Workshop report Workshop [Music] report number total total Master [Music] total worksh now I'll tell you how toer I go to deliver order deliver items on full payment only exit Work Workshop dis system is not allowing amount is not settled for this item cannot deliver amount is not settled for this item because figure s [Music] th000 rupes balance cash amount is not certain but C ready for delivery or deliver hm C series G [Music] number [Music] 3 ser f [Music] op same as release thiseas thisas [Music] John get 21 number last dispatch work up [Music] 06 screen worksh it cash payment save but from that [Music] number number [Applause] 1 clear proper Workshop management VOR payment vendor huh huh huh h [Music] yeah account Department F2 load [Music] B payment [Music] [Music] dispatch work dispatch to Workshop is the second process update status is the third process of work functioning daily functioning deliver order is the fourth process and account make payment to Workshop is a week St proc H detail screen view detail button [Music] blueone total deliveries today's schedule deliv critical ask deliver [Music] critical actually