Streamline Your Towing Invoices for Inventory Management

Towing invoices for Inventory

all right in this video we're going to go through the process of approving invoices in the swoop website and knowing what to look for so if you're in swoop here you'll go to invoices and when you do you'll see different invoices here that need to be approved so what we're looking for here is we're going to drop down here we're looking for invoices that are under 26 under 20 miles if they're over 20 miles we're going to go ahead and submit deadhead for those and we'll do those in the following video for this one here here's one that's under 20 miles it's 14.1 miles and then you can see this one here is 47.6 Miles and we're going to submit that for deadhead as well but what we want to notice is this little exclamation point this is an agero invoice it's in a zero job it's not a swoop job those need to be done in separately so for this purpose of this video we're going to go to this swoop job that we have here we're going to take a look at it if there's no driver assigned you want to click on that and you'll click on the driver and then you click the sign to make sure that there's a driver assigned you may have to reload it in order for it to populate we're looking for here is this invoice is 48.20 and it's 14.1 miles so what we want to do is we want to see this job ID we'll go over here to swoop and obviously 48.20 cents um job ID is 23.92 3.92 that looks like it's correct if it's not correct what's normally Happening Here is that this mileage right here is off a little bit sometimes still bucks mileage and the mileage that ajiro or swoop thinks that it is is just a little bit different sometimes it's you know not in our favor sometimes it is um I don't worry too much about it I just keep it at whatever their in-wrap mileage is this one says 14.1 that all lines up over there it was a tire service obviously this is a tire service we have pictures there so we'll save that if you need to adjust these mileage you just kind of click in here and type in whatever mileage it actually says for your in route mileage here in swoop so we'll save that then we're going to go back to swoo we've determined that everything here looks good so what we're going to do is approve it and then we'll send it and then it goes through and it'll be approved and then you'll find that over here and you're sent jobs here and that's how you approve a regular invoice that doesn't require any additional charges in swoop