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Transport receipt sample for Quality Assurance

[Music] hello guys how are you today the subject will be procurement quality assurance and control first let us see the questions that can arise in our mind do you know how the quality assurance and control during procurement process this is the major question do you know how to prepare or review mr po iap do you know what is pim how to finalize itp do you know how to monitor assigned vendor inspector for on ongoing fabrication or manufacturing in vendor facility do you know how to deal with the vendor ncr how to deal with the equipment efficiency report or edr issued by project inspection this is a big subject let us discuss in brief this slide was in my previous procurement general know how video also let us let us refresh our mind with the total process of procurement by an apc contractor first we need to finalize the scope of the material to be procured then mr to be prepared when mr is approved then we need to send the request for quotation or rfq after rfq a lot of suppliers will be sending their quotation or bid then that bid evaluation will be there there will be two part one will be technical part one will be the commercial part commercial part will be done by the contractor finance department and the technical portion will be done by the material specialist from company after technical bid evaluation they have to agree with some vendor then the no objection later to be submitted after that purchase order will be prepared and finalized with vendor then the documentation portion will start then preparation of non-material record or nmr after nmr we have to make this inspection assignment package which has to be approved by the company based on the iap inspection level need to be finalized and in the pre-inspection meeting the inspection test plan will be prepared fabrication manufacturing and inspection will be followed after the itp has been approved during the fabrication or manufacturing process there might be and very good possibility of some non-conformity which has to be recorded sometimes equipment efficiency report also being raised by the client which has to be cleared completely before we do the factory acceptance test or hydro test as a final acceptance which is also termed as fat after satisfactory acceptance of the fat inspection release note to be issued ncr and idiot to be closed before iron then the material or the equipment is ready to send to the projects or site for their user installation closure of final documentation which was initially named as a nmr all the inspection document all the legal or all the purchase orders everything to be incorporated in that folder which is termed now as a final disposition report so this final disposition report will close this item with the vid or vendor inspection department of company so this is a brief overview of the whole procurement process today we will be highlighting only the quality assurance and quality control and inspection portion deciding the inspection level is a major step before we start any quality or inspection activity for a material to be manufactured or to be fabricated so the basic steps are mrnpo has to be approved first now procurement quality assurance team will be busy preparing inspection assignment package or iap so the restrictions level will be decided by company the levels are as below there are actually four levels level one two three and four but there are few materials which are also termed as bulk material there are two more grades which are non-inspectable and level zero so non-inspectable material nothing required from vid mr is required but i iap is not required level 0 materials he'll be procured from approved source the mr required but iap is not required if iap not required means pre-inspection meeting also not required so level one only final inspection is required then mr required iap also required level two level three and level four every cases mr and iap required level two there is pre-inspection meeting also required and then in process and final inspection also required so you can see as the level are increasing the restrictions are also getting more strict level three actually it is same as level two but in process shall be periodical that means since process inspection shall be more frequent level four there will be a permanent inspector always to monitor completely the vendor activities okay so now we will check the contractor quality personnel's responsibilities basically it is a two-man show you can say one is quality assurance manager and the second one is procurement quality control supervisor so quality assurance manager is not only limited to procurement but he is also the integral part of construction so being a department head of quality he involves in all stages of procurement including document review preparation of qa manual and related procedure preparation review of qc manual and procedure quality related procedure before submitting for company approval review and approval of vendors quality document qa manager is the one he will be communicating with the vendor inspection department to resolve any issues he can assign this responsibility to the pqcs also but in case of any bigger issues he will interfere to resolve he will monitor the qcs of course monitor quality control team at site actually the qc manager supposed to report qa manager for any site quality issues follow-off and close quality issues for both procurement and construction phase submit monthly quality management report project quality index related inputs to the company so qr manager has a very important role in project quality then pqcs is one of the most busiest guy in procurement he involves also in all stages of procurement basically all the tires some job is being done by the pqcs document review submission of document and follow up till it approves communicating vid communicating company vendor inspection department arranged third party vendor inspectors for giving required inspection coverage for all the vendor activities manufacturing or fabrication work follow-up and expedite inspection process to cope up urgency of the project issues ncr through contractors third party vendor inspector for any discrepancies follow up and close all quality issues before the material to be released for project site submit weekly quality transmittal final disposition report for all inspection lots so these are so these are some major responsibilities of qa manager and the pqcs now we will go for the procurement process emphasizing here the quality and inspection portion basically contractors shall provide and document quality services in the procurement of equipment and material to be used or installed during construction and installation of the facilities as specified in the requirement of the contract so contractor is sold responsible for all the quality of the material during procurement process first come the material requisitions or mr contractors shall not release the requisition of purchase the equipment or material prior to company approval supplier and sub supplier selection if contractor failed to select good supplier or good manufacturer for the material the quality might be affected so there are certain restrictions we will be discussing here contractors are pre-qualifying each manufacturer in the specific manufacturing site contractor shall evaluate suppliers capability that he is technically quality wise and also manpower wise or resource wise strong so that he can meet the scheduled requirement of the work all these evaluations process all this qualification process contractor need to involve company representative through official submissions through emails or sometimes maybe physical appearance also required contractors shall evaluate suppliers quality system nowadays compliance to iso 9000 system requirements are mandatory contractor prior audit findings we need to see to check their previous records to have some confidence on the supplier or vendor contractors shall comply a physical survey of proposed suppliers for any equipment requiring an inspection level of two three or four as specified in the company standard contractors shall notify company at least two weeks ahead of all planned supplier surveys so company might participate on this survey quality system evaluations are not required suppliers currently listed on company's list of manufacturer for inspectable items so if this supplier is part of recent rvlist from company or currently listed in the company's manufacturer list survey or evaluation might be waved procurement information contractor shall review and ensure quality of all requisitions prior to submittal for company review company shall review its supplier sub orders to ensure that the relevant company technical and inspection requirement are fulfilled contractor shall ensure that all the suppliers and manufacturer of inspectable equipment and material have and maintain acceptable quality programs in ance with iso 9001 contractor shall complete and submit a weekly inspection of fabrication status report to the company representative in an electronic format acceptable by company company shall have access to all purchase order and inspection report file so there should be always a transparency related to documentation related to the site work a no objection letter must be obtained from company prior to placing purchase order we have discussed in the in the second slide now verification of the purchase material or equipment contractors shall maintain an effective system for continuity of order identification that ensures drawing specification and inspection requirements and properly transmitted to suppliers at all tires of order placement contractor or its company approved third party inspector shall perform quality activities at the supplier and sub supplier locations as required by the applicable ir form and the inspection level assigned to the material contractor shall submit a two-week look at schedule so that company representative can plan his activities or engagement in the vendor facility some material are not listed in the company commodity list or the inspection level is not mentioned anywhere in the company standards so then contractor shall inform company so that a proper assignment of inspection level is possible generally these type of actions are being done in the pre-inspection meeting or pim when vendor does not meet the specified performance requirement in the purchase order company has placed the vendor on hold this hold means this vendor might not proceed or contractor shall increase the inspection level to the next highest level to the purchase order without additional cost to the company whichever is more feasible contractor shall submit detailed vendor inspection and test plans in ance with assigned level 234 as per company standard contractor shall review all applicable company requirements include appropriate quality requirements in the itp all the quality inspection requirements shall be included in the inspection and test plan this has to be agreed both contractor and company inspection representative during the pim contractor shall prepare special inspection report form for the approval of company representative for each item if there is no sample ir form in the company standard then new form has to be prepared and to be approved by company representative when required by company standard contractor shall submit for companies review and approval of all supplier and sub supplier procedures for example refractory installation welding welding repair heat treatment and alloy verification as applicable not later than 21 days prior to start of the work or activity supplier or sub supplier personal pmi and welding shall be qualified as specified by company standard all suppliers and sub supplier program as well as ndt procedure personnel shall be reviewed and they should be competent enough against the international and company requirements and approved by contractor level 3 prior to submission for approval by the company company will approve the entity personnel conditionally and monitor the performance if they fail to schedule or arrange the performance review by company within 30 days from the commencement of the work by the ndt individual prior conditional approval can be retracted if company decides that this entity individual is not adequately qualified prior conditional approval shall be revoked all the work done by that ndt personnel can be a rework by the newly approved entity guys or entity company contractor shall make supplier or sub supplier entity personal records and welder qualification records available to the company representative as and when requested contractor shall compile and forward company representative no later than 21 calendar days prior to the pre-inspection meeting and start any fabrication contractors shall compile all the documentation for inspection assignment package within 21 calendar days prior to pre-inspection meeting and sent to company representative for inspection level 1 contractor shall submit the inspection assignment package 14 days before the final inspection contractor shall issue any subsequent change orders including accompanying document to company within 10 working days of placement contractor audits approved third party inspector shall include and perform source inspection at supplier and sub supplier fabrication sites as specified in the approved inspection and test plan for packages units that include various discipline mechanical welding electrical instrumentation such as compressor co-generation boilers chemical dosing anti-foaming corrosion and scale inhibitors etc contractor shall assign additional discipline inspector during applicable work activities for mechanical welding electrical instrumentation and refractory inspections pre-inspection meetings shall be conducted by the inspector approved for the subject material or equipment being manufactured contractors shall ensure inspector continuity through fabrication contractors shall officially submit pre-inspection meeting reports and subsequent vendor inspection reports to the company representative within 10 calendar days of each sub-visit for inspection level 4 materials shall be submitted weekly because it is the most strict level if company waves a plant inspection visit contractor shall obtain from suppliers of suppliers such inspection records as may be required to meet the requirements of the inspection record form or ir form and include the inspection records in the inspection disposition report such waiver shall not release contractor from any other obligations contractor shall required subcontractor or suppliers to submit manufacturing and test report as specified on each ir forms the contractor shall review and indicate its acceptance of these inspection records prior to issuing the inspection or shipping release a copy shall be provided to company with the inspection disposition report an inspection of shipping release shall be issued to all equipment and material at time of final inspection within two weeks of the acceptance of the material of the equipment contractor shall prepare and issue the company representative an inspection disposition report or final disposition report where all the documents will be compiled together to successfully close this item in the vendor inspection system in cases where there is supplier is responsible for export packing for final disposition reports shall be prepared after export packing has been inspected and accepted by contractor as a part of pcs responsibility document review is a major one what should be the minimum mandatory contents which should be reviewed by a pqcs let us see review material list for description materials commodity items material commodity codes inspection levels approved manufacturer for rvl and non-rvl materials to be provided or verified by procurement representative and company representative review mr for material description link to the company commodity list proposed manufacturer are approved as per company commodity list project specifications company standards ir forms data sheets drawings applicable inspection level so pqcs need to check all these things are essential part of mr or not so he has to put his comment if something is missing purchase order shall contain technical bid evaluation deviation list manufacturer current status no objection letter po placement copy for critical po he has to attend the kickoff meeting also document review for inspection assignment package cell include inspection assignment sheet copy up and price po sub orders inspection level vendor itp applicable standards and inspection report form applicable nmrs waivers pim agenda qualification of assigned contractor inspector also to be included in the inspection assignment package pre-inspection meeting pqcs has to attend the pre-inspection meeting for critical order in the pre-inspection meeting the itp shall be finalized and to be approved by vendor inspection from company now monitoring inspection pre during and post manufacturing or fabrication stages so before fabrication hot pqc shall take care special procedures approval welding procedures nde and hydrotest procedure fat procedures means the final acceptance procedures in some cases it is hydro test also hot forming or pwasd means post well heat treatment and coating procedure during fabrication stage special procedure approval prior to fabrication or testing welding procedures ndt procedure other special process procedures in process inspection and final inspection quality circle meeting for critical pure final inspection and contractor inspection release all these stages the role of pqcs is very very important it has to be very very observant wherever there is a violation or non-conformity he has to raise it officially through his third party inspectors review vendor inspection report while reviewing the vendor inspection report pqc shall check the narrative details about the inspection performed the inspection report forms inspection point covered during inspection brief material fabrication status punch list and outstanding work list when applicable review inspection disposition report narrative details of quality activities performed during manufacturing and fabrication of the equipment of the material copies of company approved waivers to company requirement all contractor inspection report copies of supplier quality records as specified in ir form copies of all ncrs with final dispositions and resolutions outstanding punch list item for pre-shipment inspections inspection and shipping release so this was a boring subject i know but all these things we need to know if we are interested in the field of procurement quality inspection as a pqcs or a quality assurance manager hope i have explained all the procurement quality assurance and control process in detail if you still have any queries you can write in the comment box and if you like the video please share and subscribe to your friends or whoever needs it signing off sermon [Music]