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Virtual assistant invoice template for Supervision

Linh: Hi guys, and welcome back to our channel. My name is Linh Podetti and I'm the founder of Outsourcing Angel. And in today's video, I'm going to share with you the best administrative tasks you can give to your virtual assistant. Now look in the business world, there is just so much to do, you just feel like your to do list just never ends. And as an entrepreneur, you're wearing so many hats, that if you're not careful, you're going to spend so much time doing the minor things that don't really affect the bottom line versus you actually need to spend more time doing the major things that is going to add to your bottom line. So what does it mean? For example, if you're doing sales for your business, you want to make sure any admin tasks that's associated with sales should be outsourced, so that you could just spend time talking to the prospect, talking to your leads. Likewise, with social media, for example, if you're actually data entering some content into a system or into a scheduling tool, well, that's actually time wasted. So you really want to make sure that you analyze your task just because you wrap up something as under sales, it doesn't mean that there isn't any small tasks within sales that you can't outsource. So this is where you get really focused and auditing your to do tasks to really look for where are you spending the minor things Because with those minor things, when you add up the minor things, it might be five minutes here, there, but it adds up to hours and hours of your time. And that is why we're just always feel like we're catching our tails and we never get ahead. Okay, so let me share with you some examples of receptionist tasks that a VA can do. For example, managing your emails and filtering out spam, responding to incoming inquiries and customer service requests. They can book appointments and sending them reminders, sending you reminders, setting your guest a reminder. They can send greeting cards, event invitations and reminders. They can even organize your travel plans and arrangements. They can also prepare online meeting minutes, and bookkeeping, sending invoices, as well as online research. Okay, so some other admin tasks related to documents in CRM management is data entry into Word or Google Docs, organizing your folders or organizing the folders within your Google Drive, updating contact information in your CRM system. They can create letterhead and document templates, they can create and format forms, documents, and presentations. They can even create and manage spreadsheets, and even do things like PDF conversions, or splitting and merging your documents together. Now some other admin type tasks that's related to marketing could be publishing your blog articles, they can moderate your website comments and reviews. They can add tags and images to your blog articles. Or they can even schedule those social media posts into the scheduling tool. They can moderate the social media comments and messages, creating social media pages, and groups, and they can update your website inventory. Now some admin tasks related to project management are project managing between you and your team members, preparing training materials. They can even train newbies or team members on how to do something in your organization. Now, if you're interested in managing your emails, or scheduling appointments, I actually have a full video on how to outsource your email to a virtual assistant. So you just have to check on the video that's on the corner right now. So there you have it. As you can see, there's just endless ways that a VA can help you. So you know, with every business, you've got your own process, it's always important to document everything out, because you'll be surprised at the little things that you don't realize you're spending time on. And if you accumulate those tasks and give it to a VA, you'll be surprised at how many hours you can save every week. Imagine having those hours back to actually work on strategic things, things that will add to your bottom line or spending more time with your family or just taking a break. Because you know, sometimes we just really do need that break. And so if you want to download a full ebook on every task that a VA can do, then check on the link below. Well, thank you so much, guys for watching. If you have any questions on what tasks VA can do, or what else can they do, feel free to comment below or check out our website and book a free discovery call because we can explore what you're doing your business and what can a VA do to help you because sometimes you assume a VA can't help you with this or that but they probably can. So thank you so much for watching. And if you're new to my channel, don't forget to subscribe and press the bell button because it will notify you when my video is up. And I intend to just give you value after value. And if there's any other topics that you'd love me to cover, then also let me know and I'll do those videos for you. Thanks, guys.