What is digital vs electronic?
The terms "digital" and "electronic" are often used interchangeably, but they have distinct meanings, especially in the context of signatures. A digital signature is a specific type of electronic signature that uses cryptographic techniques to secure the authenticity and integrity of a document. Electronic signatures, on the other hand, encompass a broader range of methods for signing documents electronically, including scanned handwritten signatures, typed names, or clicks to accept terms. Understanding this distinction is crucial when navigating the eSignature process.
Steps to complete the digital vs electronic
Completing a document using digital or electronic signatures involves several key steps:
- Upload the document to airSlate SignNow’s platform.
- Choose the signature method: digital or electronic.
- Fill out any required fields within the document.
- Request signatures from other parties by entering their email addresses.
- Send the document for signature.
- Once all parties have signed, the completed document is securely stored and can be downloaded.
Legal use of the digital vs electronic
In the United States, both digital and electronic signatures are legally recognized under the Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA). These laws establish that electronic signatures hold the same legal weight as traditional handwritten signatures, provided that all parties consent to use electronic means for signing. It is essential for users to ensure compliance with these regulations when utilizing eSignatures in their workflows.
Security & Compliance Guidelines
When using digital or electronic signatures, security and compliance are paramount. Users should consider the following guidelines:
- Utilize platforms like airSlate SignNow that offer encryption and secure storage for documents.
- Ensure that the identity of signers is verified through multi-factor authentication.
- Maintain an audit trail that logs all actions taken on the document, including who signed and when.
- Regularly review and update security protocols to align with industry standards.
Examples of using the digital vs electronic
Digital and electronic signatures can be applied across various scenarios, including:
- Contracts: Businesses can quickly finalize agreements without the need for physical meetings.
- HR documents: Employee onboarding forms can be signed electronically, streamlining the hiring process.
- Legal documents: Attorneys can send and receive signed documents securely, ensuring confidentiality.
- Real estate transactions: Buyers and sellers can sign agreements remotely, expediting the closing process.
Sending & Signing Methods (Web / Mobile / App)
airSlate SignNow provides flexible options for sending and signing documents. Users can:
- Access the platform via a web browser for desktop signing.
- Use the mobile app to sign documents on the go, ensuring convenience.
- Send documents for signature directly from integrated tools like Google Docs or CRM systems.
