What is the LLC25 Form? Understanding Pennsylvania's Payroll Certification

Definition and Meaning of the LLC25 Form

The LLC25 form, commonly known as the Pennsylvania Weekly Payroll Certification for Public Works Projects, is a critical document required for contractors engaged in state-funded construction projects. This form serves to certify that workers are compensated according to prevailing wage laws, ensuring compliance with labor regulations. The LLC25 form includes essential details such as employee hours, pay rates, benefits, and deductions, which are necessary for transparent reporting on public works projects.

Key Elements of the LLC25 Form

Understanding the key elements of the LLC25 form is vital for accurate completion. The form typically includes:

• Employee Information: Names, social security numbers, and job classifications of all workers.
• Hours Worked: Daily hours, including regular and overtime hours, must be documented for each employee.
• Pay Rates: The hourly wage for each employee, including any applicable fringe benefits.
• Deductions: Any deductions for taxes, insurance, or other withholdings must be clearly stated.
• Total Wages: The gross and net pay for each employee for the pay period.

How to Fill Out the LLC25 Form

Filling out the LLC25 form involves several key steps to ensure accuracy and compliance. Here’s a detailed breakdown of the process:

• Gather Required Information: Collect all necessary employee data, including hours worked and pay rates.
• Complete Each Section: Fill in employee names, hours, pay rates, and deductions accurately. Ensure all calculations for total wages are correct.
• Review for Accuracy: Double-check all entries to avoid mistakes that could lead to penalties.
• Sign and Date: The form must be signed by an authorized representative to validate the information provided.

Who Typically Uses the LLC25 Form?

The LLC25 form is primarily used by contractors and subcontractors involved in public works projects in Pennsylvania. This includes:

• General contractors managing large construction projects.
• Subcontractors providing specialized services, such as plumbing or electrical work.
• Employers who hire laborers on state-funded projects.

Legal Use of the LLC25 Form

The LLC25 form is legally required under Pennsylvania law for all contractors working on public works projects. Failure to submit this form can result in legal penalties, including fines and disqualification from future contracts. It is crucial for contractors to understand the legal implications of submitting accurate and timely payroll certifications.

Important Terms Related to the LLC25 Form

Familiarity with specific terminology related to the LLC25 form can enhance understanding and compliance. Key terms include:

• Prevailing Wage: The minimum wage that must be paid to workers on public works projects, determined by the state.
• Certified Payroll: A payroll report that verifies compliance with wage laws, which must be submitted weekly.
• Fringe Benefits: Additional benefits provided to employees, such as health insurance or retirement contributions.

Steps to Complete the LLC25 Form

Completing the LLC25 form requires careful attention to detail. Here are the steps involved:

• Step One: Obtain the latest version of the LLC25 form, which can be found in fillable PDF format.
• Step Two: Enter the project name and number at the top of the form.
• Step Three: List all employees working on the project, along with their respective hours and pay rates.
• Step Four: Calculate total wages, ensuring all deductions are accurately reflected.
• Step Five: Submit the completed form weekly to the appropriate state agency.

Examples of Using the LLC25 Form

To illustrate the practical application of the LLC25 form, consider the following scenarios:

• A construction company working on a public school renovation must submit the LLC25 form weekly, detailing hours and wages for all laborers involved.
• A subcontractor hired for electrical work on a state-funded highway project needs to accurately report their employee hours and wages to comply with prevailing wage laws.