Definition & Meaning of Army Memo for Record
An Army Memo for Record (MFR) is an informal document used within the U.S. Army to capture important information, decisions, or events that do not fit into formal reports. This type of memorandum serves as a means to document key occurrences such as phone calls, meeting summaries, or decisions that need to be preserved for historical reference. The MFR is governed by Army Regulation (AR) 25-50, which outlines the proper formatting and usage of memoranda within the Army.
The MFR typically includes essential details like the date, subject, and a signature, but it lacks the formal structure of official orders. Its primary purpose is to provide a straightforward way to maintain a record of events for internal command use, ensuring that important information is documented and accessible.
How to Use the Army Memo for Record
Using the Army Memo for Record involves several key steps to ensure that the document fulfills its intended purpose effectively. The following outlines how to properly utilize an MFR:
- Identify the Purpose: Determine the specific event or decision that needs to be documented. This could include a summary of a significant meeting or a record of a verbal agreement.
- Format the Document: Use the standard Army letterhead, including the appropriate date and subject line. The memo should be typed to maintain professionalism.
- Include Relevant Details: Clearly outline the information being documented, ensuring that it is concise yet comprehensive. Use bullet points for clarity if necessary.
- Sign the Memo: The MFR should be signed by the individual documenting the information, providing authenticity and accountability.
How to Fill Out Army Memo for Record
Filling out an Army Memo for Record requires attention to detail and adherence to Army standards. Here are the steps to complete the form:
- Header Information: Begin with the date, followed by the subject of the memo. Use a clear and specific subject line that reflects the content.
- Body of the Memo: Write a brief introduction stating the purpose of the memo. Then, provide a detailed account of the event or decision being documented, including any relevant background information.
- Conclusion: Summarize the key points and any actions taken as a result of the documented event. This helps to clarify the significance of the information recorded.
- Signature Block: Include a signature block at the end of the memo, which may also include the printed name and position of the signer.
Key Elements of the Army Memo for Record
Understanding the key elements of an Army Memo for Record is crucial for effective documentation. The following components are essential:
- Date: The date on which the memo is created should be prominently displayed at the top.
- Subject Line: A clear subject line helps identify the content of the memo quickly.
- Body Text: This section contains the detailed information regarding the event or decision, structured logically for easy reading.
- Signature Block: The memo must be signed by the individual responsible for the content, ensuring accountability.
Examples of Using the Army Memo for Record
Practical examples illustrate how an Army Memo for Record can be effectively utilized:
- Documenting a Meeting: After a significant meeting, an MFR can summarize the discussions held, decisions made, and any follow-up actions required.
- Recording Verbal Agreements: If an important agreement is reached verbally, an MFR can serve to document the terms discussed, providing a written reference for future clarity.
- Logging Important Calls: When a critical phone call occurs, an MFR can be used to record the details of the conversation, including participants and key points discussed.
Legal Use of the Army Memo for Record
The Army Memo for Record holds legal significance within military operations. It serves as an official record that may be referenced in future proceedings or investigations. The legal use of an MFR includes:
- Evidence of Decisions: MFRs can provide evidence of decisions made and actions taken, which may be important in legal contexts.
- Documentation of Compliance: An MFR can demonstrate compliance with regulations or directives, serving as proof of adherence to established protocols.
- Historical Record: MFRs contribute to the historical record of the unit, documenting significant events that may be relevant for future reference.
Who Typically Uses the Army Memo for Record
The Army Memo for Record is utilized by a variety of personnel within the military, including:
- Commanders: Often use MFRs to document decisions and directives that impact their units.
- Staff Officers: Utilize MFRs to summarize meetings and discussions, ensuring that important information is recorded.
- Administrative Personnel: May use MFRs to log actions taken or decisions made within administrative processes.
Steps to Complete the Army Memo for Record
Completing an Army Memo for Record involves a series of structured steps to ensure clarity and compliance:
- Step One: Identify the need for documentation and gather all relevant information.
- Step Two: Format the memo according to Army standards, ensuring all required elements are included.
- Step Three: Write the body of the memo, clearly articulating the event or decision being documented.
- Step Four: Review the memo for accuracy and completeness before signing and distributing it as necessary.
