What is the Kelly Services I-9 Form Used For in Employment?

Definition & Meaning of the Kelly Services I-9 Form

The Kelly Services I-9 form is a critical document used to verify the identity and employment authorization of individuals hired by Kelly Services in the United States. This form is mandated by federal law for all employers, including staffing agencies like Kelly Services. It ensures that all employees, whether temporary or permanent, are legally permitted to work in the U.S. The I-9 form consists of three sections, each serving a specific purpose in the verification process.

Section 1 requires the employee to provide personal information and attest to their eligibility to work in the U.S. Section 2 involves the employer verifying the authenticity of the documents presented by the employee. Finally, Section 3 is used for reverification of employment authorization when necessary. This structured approach helps maintain compliance with immigration laws and protects both the employer and employee.

How to Use the Kelly Services I-9 Form

Using the Kelly Services I-9 form involves several steps that ensure compliance with federal regulations. Initially, the new employee must fill out Section 1 of the form, providing essential details such as their name, address, date of birth, and immigration status. This section must be completed on or before the first day of employment.

After completing Section 1, the employee must present original documents that establish both their identity and employment authorization. Acceptable documents include a U.S. passport or a combination of a driver's license and Social Security card. The employer, in this case, Kelly Services, then fills out Section 2, documenting the details of the presented documents and confirming their validity.

It's important for both the employee and employer to ensure that all information is accurate and complete to avoid potential legal issues. The completed I-9 form must be retained by the employer for a specified period, typically three years after the date of hire or one year after the employee's termination, whichever is longer.

How to Obtain the Kelly Services I-9 Form

The Kelly Services I-9 form is readily available for download from the U.S. Citizenship and Immigration Services (USCIS) website. Employers can also request a copy directly from Kelly Services if they are using the staffing agency for hiring purposes. It is essential to ensure that the most current version of the form is used, as updates may occur that affect compliance.

Once obtained, the form can be printed for manual completion or filled out electronically, depending on the employer's preferences. Kelly Services may also provide the form as part of their onboarding process, ensuring that new hires receive it in a timely manner.

Steps to Complete the Kelly Services I-9 Form

Completing the Kelly Services I-9 form involves a straightforward process that can be broken down into several key steps:

1. Employee Attestation: The new hire completes Section 1, providing personal information and attesting to their eligibility to work.
2. Document Presentation: The employee presents original documents that prove their identity and work authorization. Examples include a U.S. passport or a combination of a driver's license and Social Security card.
3. Employer Verification: A representative from Kelly Services reviews the documents, verifies their authenticity, and completes Section 2 of the form.
4. Retention: The completed form must be stored securely by Kelly Services for the required retention period.

Each step is crucial to ensure compliance with federal regulations and to protect the rights of both the employer and employee.

Why You Should Use the Kelly Services I-9 Form

Using the Kelly Services I-9 form is essential for several reasons:

• Legal Compliance: The form is a federal requirement for all U.S. employers, ensuring that only authorized individuals are employed.
• Protection Against Penalties: Proper completion and retention of the I-9 form help employers avoid fines and legal repercussions associated with non-compliance.
• Streamlined Hiring Process: Having a standardized form simplifies the verification process, making it easier for both employees and employers to fulfill their responsibilities.

By utilizing the I-9 form, Kelly Services can maintain a compliant workforce while safeguarding the rights of its employees.

Important Terms Related to the Kelly Services I-9 Form

Understanding key terms associated with the Kelly Services I-9 form can enhance comprehension of its purpose and requirements:

• Employment Authorization: The legal permission for an individual to work in the U.S., which must be verified by the employer.
• Acceptable Documents: Original documents that establish identity and work eligibility, such as a U.S. passport, permanent resident card, or a combination of state-issued ID and Social Security card.
• Reverification: The process of confirming an employee's continued eligibility to work, typically required when an employee's work authorization is set to expire.

These terms are essential for understanding the implications of the I-9 form and ensuring compliance with employment laws.

Legal Use of the Kelly Services I-9 Form

The legal use of the Kelly Services I-9 form is governed by federal immigration laws. Employers are required to complete the form for every new hire, regardless of their citizenship status. This legal obligation helps prevent unauthorized employment and ensures that all employees are legally permitted to work in the U.S.

Failure to comply with I-9 requirements can result in significant penalties for employers, including fines and potential legal action. It is crucial for Kelly Services to maintain accurate records and ensure that the I-9 form is filled out correctly to avoid these consequences.

Required Documents for the Kelly Services I-9 Form

When completing the Kelly Services I-9 form, employees must present original documents that establish both their identity and employment authorization. The U.S. Citizenship and Immigration Services provides a list of acceptable documents, which are categorized into three groups:

• List A: Documents that establish both identity and employment authorization, such as a U.S. passport or a permanent resident card.
• List B: Documents that establish identity only, such as a driver's license or state ID card.
• List C: Documents that establish employment authorization only, such as a Social Security card or birth certificate.

Employees must provide either one document from List A or one document from List B and one from List C to satisfy the requirements of the I-9 form.

Examples of Using the Kelly Services I-9 Form

Real-world scenarios illustrate how the Kelly Services I-9 form is used in practice:

For instance, when a new employee named John is hired by Kelly Services, he fills out Section 1 of the I-9 form, providing his name, address, and date of birth. He then presents his U.S. passport as proof of identity and employment authorization. The Kelly Services representative reviews the passport, verifies its authenticity, and completes Section 2 of the form.

In another example, a recent college graduate named Maria presents a combination of her driver's license and Social Security card. The representative checks the documents, records the necessary information, and ensures that Maria's eligibility to work is properly documented in the I-9 form.

These examples highlight the importance of the I-9 form in verifying employment eligibility and maintaining compliance with federal regulations.